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Tuesday, February 12, 2008 - Minutes

SUMMARY OF ACTIONS

COMMUNITY SERVICES COMMISSION

MINUTES OF THE REGULAR MEETING OF

February 12, 2008

 

 

I. CALL TO ORDER

Vice-Chair Armbrust called the meeting to order at 6:37 p.m.

 

II. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT PRAYER

Commissioner Estrada led the Pledge of Allegiance and a moment of silent prayer.

 

III. ROLL CALL:

Commissioners Present: Armbrust, Blackburn, Carrico, Esparza, Estrada, McIntosh,

Valles, Vargas, and Woods

Commissioners Absent: Puchalski

Staff Present: McNeill, Morgan, Smilowitz, Yuasa, and Shore

 

IV. CORRESPONDENCE AND ORAL COMMUNICATIONS

None

 

V. MINUTES FOR APPROVAL

Approval was made of the Minutes of the Regular Community Services Commission meeting of Tuesday, January 8, 2008.

MOTION:Motion by Blackburn, and seconded by Carrico to approve the Minutes of the Regular Community Services Commission Meeting on Tuesday, January 8, 2008. Motion carried 9-0. Puchalski was not present.

 

  1. PRESENTATIONS

A. Welcome new Commissioners Christina Esparza and Phillip R. Estrada appointed by Mayor Pro Tem Roger Hernández.

Director McNeill introduced the two new Community Services Commissioners, Christina Esparza and Phillip Estrada. Director McNeill mentioned she had an opportunity to meet privately with each new Commissioner earlier this week, and on behalf of herself and the Commission she welcomed the new Commissioners.

B. Commissioner Gloria Vargas Resigns from West Covina Highlander

Director McNeill noted the resignation of Commissioner Vargas from the West Covina Highlander Newspaper where she had been a correspondent. Director McNeill stated that a delightful reception was hosted at the Senior Center earlier in the week, where Commissioner Vargas spoke of many of her experiences and signed autographs. Director McNeill wished Commissioner Vargas the best on her future endeavors, and thanked her on behalf of staff and the Commission for the wonderful coverage she provided of all the City events she attended.

 

 

 

 

VII. ADMINISTRATION

A. NEW BUSINESS

1. Commission Special Reorganization — Selection of Commission Chair Pending the regular Reorganization at the May Commission Meeting

Director McNeill stated that one of the outgoing Commissioners was serving as Chair, and according to the West Covina Municipal Code, the Commission should either vote in a new Chair, or motion that the Vice Chair take over the Chair duties since there are only two meetings left before the regular Reorganization in May.

MOTION:

Motion by Carrico, and seconded by Valles to advance Vice Chair Armbrust to Chair for the remaining two meetings. Motion carried 9-0. Puchalski was not present.

Director McNeill stated that a new Vice Chair needed to be appointed for the remaining two meetings. After much discussion a motion was placed on the floor.

MOTION:

Motion by Carrico, and seconded by McIntosh to appoint Commissioner Blackburn to Vice Chair for the remaining two meetings. Motion carried 9-0. Puchalski was not present.

 

    1. Selection of Commissioners for Ad Hoc Committees
    2. Director McNeill stated that due to our outgoing and incoming Commissioners, a change in the Ad Hoc Committees needed to be addressed. Discussion was held and a motion was made to accept the nominees, and the changes to the Ad Hoc Committees.

      MOTION:

      Motion by McIntosh, and seconded by Blackburn to accept the restructuring of the Ad Hoc Committees. Motion carried 9-0. Puchalski was not present.

      CIP

      Armbrust, Carrico, Estrada

      CDBG

      Armbrust, Blackburn, Carrico, McIntosh, Woods

      SPORTS COUNCIL

      Estrada, Woods

      SPECIAL EVENTS

      Blackburn, Esparza, McIntosh, Valles, Vargas

       

    3. City Council Staff Reports

a. 2/5 Public Hearing: FY 07-08 CDBG Action Plan Amendment

Public Hearing: Development of Draft for FY 07-08 CDBG Action Plan

Director McNeill stated that both the CDBG 07-08 Action Plan Amendment and the Development of Draft for FY 07-08 CDGB Action Plan were submitted and approved by the City Council. The Action Plan was reviewed at the previous City Council and Commission meetings, as well as the Public Hearing meeting. The CDGB Action Plan Amendment was approved for $150,000 for handicap ramps to be installed at Shadow Oak as an add-on to the lower plateau.

2/5 Award of Bid for Bus Transit Surveillance System

Manager Smilowitz stated that staff met with representatives on February 11, and they hope to have the surveillance system for the Dial-A-Ride and Go West buses installed by late March.

b. 2/19 Gender Equity Report

Director McNeill stated that the AB 2404 Gender Equity Report would be presented to the City Council on February 19. The City Manager is pleased with the way the needs of the community are being addressed.

2/19 Presentation: Recognition of Community Services Commissioner Gloria Vargas’ Service (West Covina Highlander Correspondent)

Director McNeill stated that City Council would be recognizing Commissioner Gloria Vargas at the February 19 meeting and thanking her for her work at the Highlander.

 

4. Upcoming Events

3/08 Galster Park Nature Center Open House

Manager Morgan stated that the open house at Galster Park would be the first event with the Department’s partnership with the San Gabriel Mountains Regional Conservancy.

 

3/15 Spring Egg Hunt

Manager Smilowitz stated for those Commissioners that would like to assist staff, there would be four separate egg hunts, which usually take a matter of seconds, and are paced out about a half hour apart.

 

5. Mobile Home Space Rents

Director McNeill read an e-mail that was sent to a Council Member regarding rent control at mobile home parks. The resident’s rent increased more than the City of West Covina’s Ordinance allows, and asked advise as to how to fight the rent increase. The City Clerk’s office reviewed and conferred with the City Attorney stating that the City’s Municipal Code of 1984 states that the (then) Community Services Commission motioned for this Ordinance. The attorney is still researching to see if any other motions, Ordinances, or state or federal law has superseded that motion. Director McNeill informed the Commission that the resident could possibly come before the Commission to ask for help, and advised that staff will keep the Commission apprised of the situation.

6. Approval for the Purchase of Appreciation Plaques for Chacon & Martinez

Director McNeill requested permission from the Commission to purchase appreciation Plaques for the outgoing Commissioners.

MOTION:

Motion by Valles, and seconded by Blackburn to purchase Appreciation Plaques for outgoing Commissioners Luis Chacon and Norma Martinez. Motion carried 9-0. Puchalski was not present.

 

 

 

B. OLD BUSINESS

    1. AB 2404 Gender Equity Study

Director McNeill stated that the Gender Equity Study remains on the Agenda to keep the Commission updated on the progress, and the Staff Report is currently under the City Attorney’s review. The staff report is on the City Council Agenda for approval at their February 19 meeting. Chair Armbrust and Carrico stated how proud they were of staff doing such amazing work so fast.

 

IX. RECREATION SERVICES DIVISION

A. NEW BUSINESS

1. Amigos de los Rios Emerald Necklace Accord

Manager Morgan stated that staff has had two meetings with the Amigos de los Rios organization discussing connectivity with the Green Linkages program. She said the benefit in going with the Amigos organization is that it would be a way to network, garner grants, and also they would help the City to prioritize projects for the Green Linkages. Manager Morgan explained that the Green Linkages program is a matrix of trails in West Covina that will link residents throughout the City in non-motorized ways to get around town and be able to visit regional facilities. Staff will bring back an update next month.

 

 

X. AD HOC REPORTS

B. CIP (Armbrust, Carrico)

1. Site Tour — January 30, 2008

Manager Morgan stated that the CIP Ad Hoc Committee site tour was held on January 30th. At the next Commission meeting in March, the CIP Ad Hoc Committee will present their recommendations for the Commission.

 

C. SPORTS COUNCIL

1. Opening Day Schedule

Manager Morgan stated that the Sports Council opening day schedule is now complete, and a miniaturized version was passed out to the Commission.

D. SPECIAL EVENTS

Manager Smilowitz stated for the benefit of the new Commissioners that the next meeting for the Special Events Ad Hoc Committee would be on Wednesday, February 20th to select the music bands for the Summer Concert series.

 

XI. COMMISSIONER REPORTS/COMMENTS

    1. Individual Reports/Comments on Activities

Commissioner Woods congratulated Commissioner Vargas for her work on the West Covina Highlander.

Commissioner Valles stated he might be leaving the Commission soon, but if an Art Commission were put into place, he would be a member.

 

 

 

Commissioner Blackburn stated he enjoyed working with the outgoing Commissioners Chacon and Martinez, and he will enjoy working with the new Commissioners Estrada and Esparza.

Commissioner Estrada introduced himself and told of his background. He stated that he was proud and happy to serve on the Commission, and he is willing to take any advice given to him. Commissioner Estrada declared that he would like to end the meeting in honor of two people who have recently passed away, LAPD Swat Squad member Randy Simmons, and Mrs. B.J. Messman.

Commissioner Carrico stated that he was in favor of a new Art Commission to move forward, saying it was a great idea especially now that Commissioners Valles and Woods are advocates.

Discussion was held on the Art Commission, and it was decided that Commissioners Woods and Valles would give the Commission an update at the next meeting.

Commissioner Esparza introduced herself and told of her background. She stated that she is looking forward to helping the City. She presented an idea of including a booth at all the City events where residents could give monies to the non-profit charities of their choice. Director McNeill stated that staff will look into it, and report back at the next meeting.

Commissioner Vargas thanked staff and the Commission for attending her reception at the Senior Center.

Commissioner McIntosh welcomed the new Commissioners.

Chair Armbrust welcomed the new Commissioners.

 

XII. ITEMS TO BE AGENDIZED

 

XIII. ADJOURNMENT

MOTION

Motion by Carrico, and seconded by McIntosh to adjourn the meeting at 7:25 p.m. in honor of LAPD Swat Team member Randy Simmons and Mrs. B.J. Messman. Motion carried 9-0. Puchalski was not present.

 

 

 

The next regular meeting will be held on Tuesday, March 11, 2008 at 6:30 p.m.

in the MRC Room 314 at City Hall.