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| | | | Friday, June 15, 2001
-Council & Special Meeting Agenda-
| Date: |
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Tuesday, June 15, 2001 |
| Time: |
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5:30 p.m. |
| Place: |
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Special Meeting in the Community Room |
SPECIAL MEETING
WEST COVINA CITY COUNCIL
(followed by Regular Meeting)
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting.
ROLL CALL
Wong, Touhey, Herfert, Miller, Sanderson
I PUBLIC COMMENT ON ITEMS ON THE AGENDA
II STUDY SESSION
A Chamber of Commerce Work Program, use of the Business Improvement Tax, and Goals and Objectives for the 2001-2002 Fiscal Year
The West Covina Chamber of Commerce will address the City Council on the use of Business Improvement Tax revenues and set goals and objectives for the 2001/2002 fiscal year. Please refer to the Operating Budget recommendations for this item.
B Fiscal Year 2001/2001 Operating Budget Issues
The City Council will consider changes to the 2001/2002 Preliminary Budget and provide direction to staff on desired changes. It is recommended that the City Council provide direction to staff on any desired Budget changes and direct staff to include them in the 2001/2002 Annual Budget for city Council consideration at a public hearing on June 19, 2001.
C Proposed Capital Improvement Program
In response to comments and directions during the City Council Study Session on May 16, 3001 the proposed Capital Improvement Program has been revised. It is recommended that the City Council preliminarily accept the CIP as presently proposed, or with further changes, and direct staff to prepare the final CIP for its adoption during the City Council meeting on June 19, 2001.
III 6:30 PM - CLOSED SESSION - CITY MANAGER'S CONFERENCE ROOM
CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION
Pursuant to Government Code §54956.9(b)
One case.
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code §54956.9(a)
Davis' vs City of West Covina
ADJOURNMENT
Motion by ________ 2nd by _________
to adjourn the meeting at ________ pm
| Date: |
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Tuesday, June 15, 2001 |
| Time: |
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7:30 p.m. |
| Place: |
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Regular Meeting in the Council Chambers |
REGULAR MEETING
WEST COVINA CITY COUNCIL
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least 48 hours prior to the meeting to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please call no less than three working days prior to the meeting.
INVOCATION
Pastor Dan Reeve, Faith Community Church
ROLL CALL
Wong, Touhey, Herfert, Miller, Sanderson
APPROVAL OF MINUTES
- Special meeting of April 26, 2001
- Special meeting of May 15, 2001
- Regular meeting of May 15, 2001
PRESENTATION
Center for Aging Resources
PROCLAMATION
Filipino-American Heritage Day - June 10
ANNOUNCEMENT
Appointments to the CARE Loan Review Committee
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor.
Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.
B) HEARINGS
There may be reasonable limitations placed on the time for oral testimony at public hearings before the City Council. Speakers should be prepared to submit additional comments beyond the time limit in writing to the City Clerk at or before the time set for the public hearing.
1) West Covina Citywide Lighting and Maintenance District - Public Hearing
On April 17, 2001 the City Council preliminarily approved the Engineer's Report for the West Covina Citywide Lighting and Maintenance District. In addition, the City Council declared its intention to levy and collect assessments within the district and set June 5, 2001 as the date for the public hearing. Staff is proposing to use the voter approved Consumer Price Index adjustment to increase the assessment rates 2% from their current level resulting in a total assessment amount of $1,241,600. It is recommended that the City Council take the following action:
- Verification of Publication
- Open Hearing
- Review Engineer's Report
- Review written protests, if any
- Receive oral protest, if any
- Close Hearing
- Council Discussion
- Allow or override protest, if any
- Adopt the following resolution establishing the assessment rates:
RESOLUTION NO.______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT AND THE PLANS, SPECIFICATIONS, ESTIMATES, DIAGRAM AND ASSESSMENTS CONTAINED THEREIN; ORDERING CERTAIN LIGHTING FIXTURES AND ELECTRICAL CURRENT TO BE FURNISHED FOR LIGHTING FIXTURES AND TO ORDER CERTAIN STREET TREES TO BE INSTALLED AND MAINTAINED FOR FISCAL YEARS BEGINNING JULY 1, 2001
Motion by ___________ 2nd by _____________
to waive further reading of the resolution and to
adopt ______ disapprove _______ hold over _________
2) West Covina Citywide Sewer Service Charges - Public Hearing
Under the provisions of State law, a public hearing is required to be held by the City Council on the collection method for the Citywide Sewer Service Charge for the Fiscal Year beginning July 1, 2001. Based on the proposed Operating Budget, the proposed sewer charge rate of $21.95 per unit is unchanged from the current fiscal year rate. It is recommended that the City Council take the following action:
- Verification of Publication
- Open Hearing
- Review City Engineer's Financial Report
- Review written protests, if any
- Receive oral protest, if any
- Close Hearing
- Council Discussion
- Allow or override protest, if any
- Adopt the following resolution establishing the method of collection:
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE COLLECTION OF THE ANNUAL SEWER SERVICE CHARGE THROUGH THE COUNTY TAX BILL
Motion by ___________ 2nd by _____________
to waive further reading of the resolution and to
adopt ______ disapprove _______ hold over _________
3) Orangewood Park Master Plan Amendment No. 2
Applicant: City of West Covina
Location: Orangewood Park, 1615 E. Merced Avenue
The request is to amend the Orangewood Park Master Plan to allow for the construction of a skate park to the east of the roller hockey rinks.
- Verification of Publication
- Open Hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- The Planning Commission and staff recommend that the City Council adopt the following resolutions:
RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ORANGEWOOD PARK MASTER PLAN AMENDMENT NO. 2 TO ALLOW A SKATE PARK, PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED
RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ORANGEWOOD PARK MASTER PLAN AMENDMENT NO. 2
Motion by ___________ 2nd by _____________
to waive further reading of the resolutions and to
adopt ______ disapprove _______ hold over _________
C) CONSENT CALENDAR
1) Commissions' Summary of Actions (receive & file)
a) Planning 05/22/01
b) Senior Citizens 05/10/01
c) Waste Management 05/17/01
d) Joint Community Services/Planning Commissions 05/10/01
2) Temporary Use Permits (receive & File)
#2640-01 - Centex Homes at 2941 Hillside Drive for a temporary sales trailer from December 2000 through April 2001.
#2641-01 - Cars-Net, Inc. at 1600 W. Cameron Avenue for a Credit Union auto sale from February 17, 2001 through February 18, 2001.
#2642-01 - Weatherite Corporation at 2753 Eastland Center Drive for an airlift HVAC equipment from Mall parking lot on February 28, 2001.
#2643-01 - Parents Place at 2442 E. Cortez (Cortez Park) for a fair and festival on April 29, 2001.
#2647-01 - West Covina Elks at 1305 E. Cameron Avenue (Cameron Park) for a 4th of July celebration from June 30, 2001 through July 4, 2001.
#2648-01 - Transtar Commercial Real Estate at West Covina Parkway Plaza for an Easter egg hunt on April 7, 2001.
#2649-01 - City of West Covina Environment Management at 730 N. Azusa Avenue (AutoZone) for a used oil recycling event on April 21, 2001.
#2650-01 - City of West Covina Environment Management at 1540 E. Amar Road (Pep Boys) for a used oil recycling event on April 21, 2001.
#2651-01 - Shoe City BMX Bike Show at 301 N. Azusa Avenue for a BMX bike stunt show on May 5, 2001.
#2652-01 - First Financial Credit Union at 730 S. Orange Avenue for a pre-owned auto sale from April 28, 2001 through April 29, 2001.
#2653-01 - Pacific Coast Shows at 1200 Francisquito Avenue for a carnival from May 10, 2001 through May 13, 2001.
#2654-01 - Norm Reeves at 1840 E. Garvey Avenue South for a "Record Run Sale" banner from April 25, 2001 through May 31, 2001.
#2655-01 - West Covina Toyota at 1800 E. Garvey Avenue South for a promotional event on April 29, 2001.
#2656-01 - Piano City at 210 N. Sunset Avenue for a parking lot sale from May 25, 2001 through May 28, 2001.
3) Traffic Committee Minutes of May 15, 2001 (accept & file)
I Hermando Harvey, Stonehaven Place, requested that no parking on street sweeping days be implemented on Stonehaven Place which resulted in the following recommendation:
That parking be prohibited on Stonehaven Place north of Woodgate Drive on the first and third Fridays of each month from 7:00 a.m. to 3:30 p.m. for street sweeping purposes.
II City initiated request that parking on Adams Drive from Orange Avenue to Morris Avenue be restricted to permit only parking on weekdays from 7:00 a.m. to 5:00 p.m. resulted in the following recommendation:
That permit only parking on weekdays from 7:00 a.m. to 6:00 p.m. be implemented along the first three properties closest to Orange Avenue on both sides of Adams Drive.
4) City Treasurer's Report
No report for this meeting.
5 Miscellaneous - Human Resources Department
a) Approval of Job Description for Plan Check Engineer
This report recommends the approval of revisions to the job description for Plan Check Engineer. The new job description reflects current duties and changes in experience and certification requirements. It is recommended that the City Council review and concur with the Personnel Director's recommendation for the revised class specification for Plan Check Engineer and adopt the following resolution:
RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 7223, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS, AS AMENDED; AND APPROVING THE REVISIONS TO THE PLAN CHECK ENGINEER CLASS SPECIFICATION
b) Public Employees' Retirement System (PERS) Contract Amendment
Approval of this item will result in an amendment to the contract between the California Public Employees Retirement System (PERS) and the City of West Covina to provide Section 21574 (Fourth Level of 1959 Survivor Benefits) for miscellaneous employees. In order to carry out previously expressed Council policy direction on this matter, the City Council is requested to introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF WEST COVINA
5) Miscellaneous - Police Department
c) Approval of a Revised Foothill Air Support Team (FAST) Joint Powers Agreement (JPA)
The Foothill Air Support Team (FAST) is requesting a minor change in wording to the Joint Powers Agreement that would allow the admission of new member cities without requiring re-adoption of the JPA by each agency's City Council, and to approve Alhambra's participation in the FAST program. It is recommended that the City Council take the following actions:
1. Approve Alhambra's participation in the FAST Program.
2. Approve the revised JPA, authorizing the Chief of Police as a member of the Executive Committee to approve future admissions into the program on behalf of the City of West Covina without re-adoptions of the JPA.
d) Purchase of Two Motorcycles Using State SLESF Grant Funds
The Police Department recommends the purchase of two new motorcycles and ancillary radios, using State COPS SLESF funds already appropriated for public safety equipment. These motorcycles offer superior functioning and safety performance, and also have a guaranteed buy-back program from the vendor. It is recommended that the City Council take the following actions:
1. Authorize the purchase of two BMW R11000RT-P motorcycles from A & S BMW of Sacramento (the sole source statewide vendor) for $39,289.74, including tax from 155-320-2110-7160.
2. Authorize the purchase of two Motorola MCS2000 Model 1 motorcycle radio packages from Communications Center of Glendora (the lowest bidder) for $4,634.76, including tax from 155-320-2110-7160.
e) Status of Two Motorcycle Officers Under the 4th BJA Grant
In September of 2000, the City Council approved using the 4th BJA Grant to fund two Motorcycle Officers, previously funded for about five months under the 3rd BJA Grant. At that time, the Chief of Police promised to return to the City Council with traffic revenue information generated by these two positions over an entire year, to be used in considering the feasibility of retaining the positions after the grant. Since revenues exceed costs, the Police Department requests City Council's approval to retain these two positions after the grant is spent. It is recommended that the City Council take the following actions:
1. Authorize the retention of the two full-time Police Officer positions created under the grant from the General Fund (keeping the number of sworn Officers at 122).
2. Authorize City staff to incorporate relevant changes into the FY 2001-02 budget at the conclusion of the 4th BJA Grant (including the transfer of the 2 veteran Motorcycle Officers back to the General Fund at that time).
5) Miscellaneous - Office of the City Clerk
f) Destruction of Documents as Prescribed by Law
The City Clerk's Office has accumulated a batch of City documents and materials that are no longer necessary for retention or have been microfilmed. In accordance with the provisions of state law, these materials may not be destroyed. It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW
ACTION ON THE FOREGOING CONSENT CALENDAR ITEMS 1 THROUGH 5:
Motion by _________ 2nd by _________
to waive further reading of the resolutions/ordinance and adopt/introduce, and to approve all items listed, except ________________
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
D) PUBLIC WORKS
No reports for this meeting.
E) PLANNING
1) Trash Containers in Public View
Section 12-20(d) of the West Covina Municipal Code requires trash containers to be kept in an area not visible from the public street when containers are not set out for collection. The City has enforced this requirement with respect to alleys as well as other streets. Pursuant to City Council direction, the Planning Commission has reviewed this issue and is recommending that the Municipal Code be amended to allow trash containers to be stored on private property in areas adjacent to and visible from alleys. It is recommended that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA AMENDING CHAPTER 12 OF THE WEST COVINA MUNICIPAL CODE RELATED TO THE KEEPING OF TRASH CONTAINERS IN PUBLIC VIEW ADJACENT TO ALLEYS
Motion by _________ 2nd by __________
to waive further reading of the ordinance and to
introduce ______ disapprove ______ hold over______
2) Directional Signs in Public Right-of-Ways
On May 1, 2001 the City Council directed the Planning Commission to review and consider possible expansion of the City's current directional sign program. The Planning Commission has recommended that the sign program be expanded to include regionally-oriented shopping centers of 95,000 square feet or greater in size and other civic facilities. It is recommended that the City Council consider the recommendation of the Planning Commission and provide direction to staff regarding the possible expansion of the City directional sign program.
Motion by _________ 2nd by _________
to _____________________________
F) ADMINISTRATIVE SERVICES
No reports for this meeting.
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at ________ p.m. to convene the Redevelopment Agency. Reconvene the Redevelopment Agency meeting at ________ p.m.
H) COMMUNITY SERVICES
1) Award of Four-Year Transportation Contract to R & D Transportation Services, LLC
The current contract for transportation services ends on June 30, 2001. This report is requesting that the City Council award a four-year contract for Dial-A-Ride and Shuttle transportation services and to extend the existing Shuttle services to the southern portion of the city. It is recommended that the City Council:
1. Award a four-year contract starting July 1, 2001 (with an optional fifth year) to R & D Transportation Services, LLC in the amount of $1,379,627 for the first year costs ($5,681,243 for four years), including the extension to the southern portion of the city to begin service on July 1, 2001;
2. Authorize the Mayor and City Clerk to execute an agreement for the services outlined in the Request For Proposal; and
3. Authorize staff to modify the FY 2001/2002 Preliminary Budget to include the appropriations outlined in the staff report.
Motion by ___________ 2nd by ___________
to approve _____ disapprove _____ hold over_____
I) ENVIRONMENTAL MANAGEMENT
1) Athens Services Waste Collection Billing Procedures
On May 17, 2001 the Waste Management and Environmental Quality Commission directed staff to report to the City Council and recommend that Athens Services not be allowed to use the municipal code process as an enforcement tool for leverage to collect payments from their delinquent customers. Also, to require Athens to resume trash services upon a resident's request and deal with any delinquent customers as a separate issue. The Waste Management and Environmental Quality Commission recommends that the City Council selection Option 1.
Motion by __________ 2nd by __________ to
approve _____ disapprove ______ hold over______
J) PUBLIC SAFETY
No reports for this meeting.
K) GENERAL ADMINISTRATION
No reports for this meeting.
L) APPROVAL OF DEMANDS AND WIRE TRANSFERS
The City Council reviews and approves accounts payable by the City. These demands represent accounts payable since the most recent regular meeting of the City Council.
Motion by __________ 2nd by ___________
to approve Demands
totaling $ ___________ (wire transfers: _____________)
as listed on Check Registers: __________ through __________
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
M) MAYOR'S REPORT
N) COUNCIL MEMBERS' REPORTS
1) Conferences and City Council Liaison Meetings Highlights
Council member Mike Miller attended various City Council liaison meeting and the International Conference of Shopping Centers during the month of May. Attached to the staff report are the agendas and highlights of these meetings. It is recommended that the City Council receive and file this informational report.
Motion by ___________ 2nd by ____________ to
approve ______ disapprove ______ hold over______
O) CITY MANAGER'S REPORT
ADJOURNMENT
Motion by__________ 2nd by__________
to adjourn the meeting at__________pm.
TENTATIVE CITY COUNCIL MEETING MEETINGS
| Tuesday 6/19/01 |
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7:30 pm Regular Meeting |
| Tuesday 7/03/01 |
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7:30 pm Regular Meeting |
| Tuesday 7/17/01 |
|
7:30 pm Regular Meeting |
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