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| | | | Tuesday, January 08, 2002
-Special & Regular Meeting Agenda-
| Date: |
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Tuesday, January 8, 2002 |
| Time: |
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5:30 p.m. |
| Place: |
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City Manager's Conf. Rm |
SPECIAL MEETING
WEST COVINA CITY COUNCIL
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.
ROLL CALL
Wong, Touhey, Herfert, Miller, Sanderson
I OPEN SESSION
Public Comment on Agenda Items
II CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATOR: Adams
Pursuant to Government Code § 54957.6
* West Covina Firefighters' Association
* West Covina Police Officers' Association
* West Covina Police Management Association
* Non-represented employees: Crossing Guards & Reserves
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(a)
Maria Munoz vs City of West Covina
PUBLIC EMPLOYEE EMPLOYMENT
Pursuant to Government Code § 54957
Position: Senior Maintenance Worker
ADJOURNMENT
Motion by ________ 2nd by _________
to adjourn at _______ pm
SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL
Tuesday
7:00 p.m.
January 8, 2002
Council Chambers
INVOCATION
Reverend John Foye
Christ Fellowship Church
PLEDGE OF ALLEGIANCE
ROLL CALL
Wong, Touhey, Herfert, Miller, Sanderson
APPROVAL OF MINUTES
Special Meeting of September 20, 2000
Regular Meeting of October 5, 2000
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.
B) HEARINGS
1) Code Amendment No. 01-01 - Game Arcades
The proposed code amendment consists of certain amendments to Chapter 26 (Zoning) and Chapter 5 (Amusements) of the West Covina Municipal Code related to game arcades.
- Verification of notice.
- Open hearing.
- Staff presentation.
- Public testimony.
- Close hearing.
- Council discussion.
- g. It is recommended by the Planning Commission and staff that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 5 (AMUSEMENTS) AND CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO "GAME ARCADES" (CODE AMENDMENT NO. 01-01)
Motion by ____________ 2nd by ____________
to waive further reading of the ordinance and to
introduce ______ hold over______ disapprove_____
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
C) CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
a) Personnel 11/14/01
b) Planning 12/11/01
c) Waste Management/Environmental Quality 12/20/01
2) Ordinance for Adoption (waive reading & adopt)
At the Council meeting of December 4, 2001, the City Council introduced an ordinance amending the Municipal Code in relation to the regulation of "canopy structures." This ordinance is now being presented for second reading and adoption.
ORDINANCE NO. _______ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO THE REGULATION OF "CANOPY STRUCTURES: (FORMERLY KNOWN AS MEMBRANE STRUCTURES) (Code Amendment NO. 300)
3) Traffic Committee Meeting Minutes of December 18, 2001 (accept & file)
I. A request by West Covina resident Eria M. Smith that overnight parking restrictions be implemented resulted in the following recommendation:
That a survey be initiated to determine residents desires regarding parking restrictions on street sweeping day and overnight parking.
II. A request by West Covina resident Shirlee M. Slater that no parking on street sweeping days be implemented on the west side of Phillips Avenue from Rowland Avenue to Puente Avenue and the east side of Phillips Avenue from Eckerman Avenue to Puente Avenue resulted in the following recommendation:
That parking be prohibited on the west side of Phillips Avenue from Rowland Avenue to Puente Avenue and the east side of Phillips Avenue from Eckerman Avenue to Puente Avenue on the first and third Wednesdays of each month from 7:00 a.m. to 3:30 p.m. for street sweeping purposes.
4) Award of Bids
a) 2001-2002 Street Rehabilitation Program
Project No. SP-02110 - Residential Streets - Slurry Seal
This report describes the current status of the approximately $3.8 million in City street rehabilitation projects to be completed during the 2001-2002 Fiscal Year. The first phase of this program involves the rehabilitation of residential streets. Five bids were received for this first phase (Project No. SP-02110) for the slurry seal of 75 residential streets, and the lowest responsive bid was $168,776.00. It is recommended that the City Council take the following actions:
1. Approve Fiscal Year 2001-2002 Street Rehabilitation Program and authorize staff to continue with the preparation of plans and specifications and project bidding for the various identified projects.
2. Establish Project No. SP-21110
3. Transfer $200,000 (152-320-3251-7200) and $75,000 (125-320-3251-7200) from Project No. SP-02107 to Project No. SP-02110 (152-320-3293-7200) and (125-320-3293-7200) respectively.
4. Accept the bid of Doug Martin Contracting Company in the amount of $168,776.00 as submitted at the bid opening on December 12, 2001, and authorize the Mayor and City Clerk to execute an agreement with Doug Martin Contracting Company for the work to be done.
5. Justify the waiver of the formal bid process for the crack sealing contract per West Covina Municipal Code Section 2-333 (i) (2), waiver of a successful bidder with another jurisdiction (piggyback) and accept the bid of Road Works Inc. in the amount of $56,578.18, and authorize the Acting Public Works Director to issue a Purchase Order in the amount of $56,578.18 to Road Work Inc. for the crack sealing work.
b) Curb and Gutter Repair
Project No. SP-02103 - Award of Bid
Fourteen bids were received and opened on December 12, 2001, for the curb and gutter repair project. The lowest responsive bid is $48,791.60 from Promena Corporation of Santa Fe Springs, California. It is recommended that the City Council accept the bid of Promena Corporation in the amount of $48,791.60 as submitted at the bid opening on December 12, 2001, and authorize the Mayor and City Clerk to execute an agreement with said Promena Corporation for the work to be done.
c) Upgrade of City's Data and Voice Microwave System
Award of Bid #1001-B
This report recommends that Bid #1001-B for the upgrade of the City's Data and Voice Microwave system (CIP Project GP02408), be awarded to Telcom Communications of Oxnard, CA, the lowest responsive bidder, and that a separate purchase order be issued for the spare parts recommended by the equipment manufacturer. It is recommended that the City Council:
a. Approve the award of Bid #1001-B for the upgrade of the City's data and voice microwave system to Telcom, Inc., of Oxnard, CA for a total price (including the adjusted sales tax) of $115,198.24;
b. Authorize staff to issue a purchase order in the amount of $13,692.01 to Telcom, Inc. for spare microwave system parts; and
c. Appropriate $16,900 from GT Fund # 124 to Account # 124-320-3278-7160 to fund a portion of the project.
d) Fire Department Mobile Computers
The Fire Department is recommending approval of the funding required for the final phase of the Fire Department Automation and CAD interface. This funding is for the purchase of hardware and software of the system, which will make the Fire Department computer system mobile, providing computer capability in all emergency response vehicles. It is recommended that City Council authorize the award of the bid to Business Communications System of Illinois and authorize expenditures for the West Covina Service Group.
e) Replacement of the City Telephone System
Award of Bid #1101-B
This report recommends that Bid #1101-B, for the replacement of the City Telephone System, (CIP Project 02401), be awarded to Standard Tel Business Communications Systems of Long Beach, CA, the lowest responsive bidder, and that the remaining expected costs of the project be funded by the Equipment Replacement Account. It is recommended that the City Council:
a. Approve the award of Bid #1101-B for the replacement of the City Telephone System to Standard Tel Business Communications Systems, Long Beach, CA for a total price (including current taxes) of $364,303,00; and
b. Appropriate $291,223 from the Equipment Replacement Fund (Fund 115) to Account 115-320-3278-7160 to pay for the balance of the project.
5) Treasurer's Report (receive & file)
City's Treasurer report for the month of November 2001.
6) Miscellaneous - Personnel
a) Modification of Personnel Rules Relating to Industrial Disabilities
This is a request to modify Personnel Rule Sec. 10.29 WORK RELATED DISABILITY LEAVE, A. Entitlement to Leave, and B. Salary Step Increases During Leave, and to clarify language regarding eligibility to return to work, as indicated on the staff report attachment. Recommendation is to adopt the recommended changes as set forth in the Revised Personnel Rules attached to the staff report as Exhibit 1.
Miscellaneous - City Manager's Office
b) Future of ADA Committee
The City Council formed an ADA Committee to identify and evaluate City Hall facilities' compliance with the Americans with Disabilities Act. The ADA Committee has fulfilled this task and is seeking the City Council's direction to continue with expanded responsibilities. For reasons set forth in the staff report, it is staff recommendation that the City Council allow the ADA Committee to make recommendations for ADA compliance to other City facilities and be responsible for developing an ADA Compliance Plan.
c) Repeal of Saturday Night Special Ordinance
As a result of the passage of SB-15 and a request from the California Rifle and Pistol Association, the City Attorney has recommended that City staff prepare an ordinance to repeal Section 15-32 of the West Covina Municipal Code, (Prohibiting the sale of "Saturday Night Specials"). It is recommended that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA REPEALING SECTION 15-32 OF ARTICLE II OF CHAPTER 15 OF THE WEST COVINA MUNICIPAL CODE PROHIBITING THE SALE OF SATURDAY NIGHT SPECIALS
Miscellaneous - Planning Department
d) Appeal of Administrative Use Permit No. 01-12 (Large-Family Day Care Home)
Applicant: Yelonda Celise McNeal
Location: 3121 Hollingworth Street
On November 20, 2001, the City Council voted to deny Administrative Use Permit No. 01-12 to operate a large family day care at 3121 Hollingworth Street, and directed staff to prepare a formal resolution of denial. The formal resolution is now presented for adoption by the City Council. It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, OVERTURNING THE DECISION OF THE PLANNING COMMISSION AND DENYING ADMINISTRATIVE USE PERMIT NO. 01-12
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-6d:
Motion by ____________ 2nd by ___________
to waive further reading of the resolution/ordinance and adopt/introduce;
and to approve all other items except: ___________________
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS
1) National Pollution Elimination System (NPDES) - Participation in the Coalition for Practical Regulation (CPR)
The newly adopted NPDES Permit will result in very stringent and costly requirements to the municipal Permittees. Participating in CPR is necessary to prevent the regional board from imposing further costly requirements on municipalities under the next 5-year municipal NPDES Permit. It is recommended that the City Council take the follow actions:
1. Adopt the following resolution:
RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING JOINING THE COALITION FOR PRACTICAL REGULATION AND THE FILING OF A PETITION WITH THE STATE WATER RESOURCES CONTROL CONTESTING ACTIONS TAKEN BY THE CALIFORNIA REGIONAL WATER QUALITY CONTROL BOARD, LOST ANGELES REGION, IN CONNECTION WITH THE STORM WATER/URBAN RUNOFF PERMIT FOR THE COUNTY OF LOS ANGELES AND THE INCORPORATED CITIES THEREIN (NPDES NO. CAS004001)
Motion by ________ 2nd by ________
to waive further reading of the resolution and to
adopt _____ disapprove ______ hold over _____
2. Authorize the acting Public Works Director to issue a purchase order in the amount of $10,000.00 from account 189-320-2257-6120 to join the Coalition for Practical Regulations.
Motion by ________ 2nd by _________
to approve _____ disapprove _____ hold over ____
E) PLANNING DEPARTMENT
No reports for this meeting.
F) ADMINISTRATIVE SERVICES
No reports for this meeting.
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at _______ pm to convene the Redevelopment Agency.
Reconvene the City Council meeting at ______ pm.
H) COMMUNITY SERVICES
No reports for this meeting.
I) ENVIRONMENTAL MANAGEMENT
1) AWARD OF ENVIRONMENTAL CONSULTANT CONTRACT SERVICES FOR THE BIG LEAGUE DREAMS PROPOSED DEVELOPMENT ADJACENT TO THE BKK LANDFILL
The City Council will consider awarding a contract to Camp, Dresser & McKee, Inc. for environmental consulting services for the proposed Big League Dreams development. It is recommended that the City Council waive the formal bid procedure and authorize the Environmental Management Director to execute a contract for Environmental Consulting Services with Camp, Dresser & McKee, Inc. in a "not to exceed" amount of $30,000 to be appropriated from the Community Enhancement Fund balance and transferred to Account No. 114-320-2314-6120.
Motion by __________ 2nd by _________
to approve ______ disapprove _____ hold over _____
J) PUBLIC SAFETY
No reports for this meeting.
K) GENERAL ADMINISTRATION
No reports for this meeting.
L) MAYOR'S REPORTS
M) COUNCILMEMBERS' REPORTS
1) Councilmember Herfert - Parole Office Expansion Community Meeting
On December 4, 2001, City Council continued discussion on the proposed expansion of the Parole Office at 1837 W. Badillo. Direction to staff at that meeting was to prepare to present to the community the facts about the Parole Office and the Proposed expansion through a community meeting. It is recommended that City Council direct staff to schedule a community meeting to discuss the proposed expansion. The community meeting is scheduled as follows:
Date: Wednesday, January 23, 2002 at 7:00 p.m.
Tentative location: Manzanita School, 4131 Nora Street, Covina
Motion by ___________ 2nd by ____________
to approve ____________________
ADJOURNMENT
Motion by __________ 2nd by __________
to adjourn at ____________.
TENTATIVE CITY COUNCIL MEETINGS
| Tuesday 01/22/02 |
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7:00 pm Special Meeting |
| Tuesday 02/05/02 |
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7:00 pm Regular Meeting |
| Tuesday 02/19/02 |
|
7:00 pm Regular Meeting |
| Tuesday 03/05/02 |
|
7:00 pm Regular Meeting |
| Tuesday 03/19/02 |
|
7:00 pm Regular Meeting |
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