 | |
| | | | Tuesday, January 22, 2002
-Special Meeting Agenda-
| Date: |
 |
Tuesday, January 22, 2002 |
| Time: |
|
7:00 p.m. |
| Place: |
|
Council Chambers |
SPECIAL MEETING
WEST COVINA CITY COUNCIL
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
PLEDGE OF ALLEGIANCE
ROLL CALL
Wong, Touhey, Herfert, Miller, Sanderson
APPROVAL OF MINUTES
Special Meetings of January 8, 2002
PRESENTATIONS
- Southern California Edison Rebate Check
- Certificate of Appreciation to the City from the West Covina Chapter of Rotary International
- Certificate of Recognition to Miss Mary Liu
2nd Princess, 2001 Miss Los Angeles-Chinatown Court
- Certificates of Recognition
West Covina Youth Soccer Chilli Peppers
Girls 12 & Under Coaches' Cup Champions
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.
B) HEARINGS
1) Continued Public Hearing
Code Amendment No. 01-01 - Game Arcades
The proposed code amendment consists of certain amendments to Chapter 26 (Zoning) and Chapter 5 (Amusements) of the West Covina Municipal Code related to game arcades. This hearing was opened on January 8, 2002 and public testimony was heard. The public hearing was closed and direction was given to staff for modification.
- Staff Presentation.
- Council discussion.
- It is recommended that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 5 (AMUSEMENTS) AND CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO "GAME ARCADES" (CODE AMENDMENT NO. 01-01)
Motion by ____________ 2nd by ____________
to waive further reading of the ordinance and to
introduce ______ hold over______ disapprove_____
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
C) CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
a) Community Services 12/11/01
b) Planning 01/15/02
c) Senior Citizens 12/13/01
2) Ordinance for Adoption (waive reading & adopt)
At the Council meeting of December 4, 2001, the City Council introduced an ordinance amending the Municipal Code in relation to the regulation of "canopy structures." This ordinance is now being presented for second reading and adoption.
ORDINANCE NO. _______ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO THE REGULATION OF "CANOPY STRUCTURES: (FORMERLY KNOWN AS MEMBRANE STRUCTURES) (Code Amendment NO. 300)
3) Claims Against the City of West Covina (deny & notify claimant)
a) Lorraine Ennis vs. City of West Covina
On October 30, 2001 the City Clerk's Office received a claim for personal injuries relating to a trip and fall accident on a public sidewalk. The amount of claim had not been determined at time of presentation.
b) Victory Outreach - La Puente vs. City of West Covina
On August 3, 2001 the City Clerk's Office received a claim for personal injuries relating to a vehicle accident. The amount of claim had not been determined at time of presentation.
c) Julie Arguinzoni vs. City of West Covina
On August 3, 2001 the City Clerk's Office received a claim for personal injuries relating to a vehicle accident. The amount of claim had not been determined at time of presentation.
d) Evelyn Doreen Arguinzoni vs City of West Covina
On August 3, 2001 the City Clerk's Office received a claim for personal injuries relating to a vehicle accident. The amount of claim had not been determined at time of presentation.
e) Evelyn Doreen Arguinzoni as Guardian ad Litem for Damon Kuklinski, Jr. vs. City of West Covina
On August 3, 2001 the City Clerk's Office received a claim for personal injuries relating to a vehicle accident. The amount of claim had not been determined at time of presentation.
f) Sonny Arguinzoni vs. City of West Covina
On August 3, 2001 the City Clerk's Office received a claim for personal injuries relating to a vehicle accident. The amount of claim had not been determined at time of presentation.
g) Acuna, Alibutod, Archiniega, Azelton, Brenes, Hajirnia, Hernandez, Herrera, Manago, Cabreza, Razon, Serrano, and Smith vs. City of West Covina
On October 3, 2001 the City Clerk's Office received a claim for inverse condemnation, trespass, dangerous condition of public property, and nuisance in the amount of $5,000,000 relating to an alleged slope failure on public property.
h) Norman L. Rickman vs. City of West Covina
On May 13, 2001 the City Clerk's Office received a claim for property damage in the amount of $1,097.02. Claimant is seeking to recover costs to repair damage to his vehicle.
i) Three Valleys Municipal Water District vs City of West Covina
On October 29, 2001 the City Clerk's Office received a claim for monetary loss relating to the sale of the City of West Covina's water system, including its interest in the Grand Avenue pipeline, to Suburban Water Systems. The amount of claim had not been determined at time of presentation.
4) Acceptance of Improvements and/or Release of Bonds
Principal: Sears, Roebuck and Co.
Location: 610 S. Sunset Avenue (Sears Auto Center)
This report describes the current status of the approximately $3.8 million in City street rehabilitation projects to be completed during the 2001-2002 Fiscal Year. The first phase of this program involves the rehabilitation of residential streets. Five bids were received for this first phase (Project No. SP-02110) for the slurry seal of 75 residential streets, and the lowest responsive bid was $168,776.00. It is recommended that the City Council take the following actions:
5) Award of Bids
a) Award of Bid - Section 125 Plan Third Party Administrator Contract
This contract is for professional services, to be provided by a Third Party Administrator (TPA) for the City of West Covina's Section 125 Plan (Flexible Benefits Spending Plan). It is recommended that the City Council take the following actions:
1. Accept the proposal of Barney & Barney as submitted on November 16, 2001;
2. Authorize the Mayor and City Clerk to execute an agreement with Barney & Barney to provide Section 125 Plan Third Party Administration effective March 1, 2002;
3. Authorize the City Manager to execute an amendment with the various bargaining unit's MOU to allow cash out option on excess medical benefit; and
4. Appropriate $7,350 from the General Fund Reserve to account 110-320-2550-5164 (Section 125 Administration) to administer the Section 125 Plan.
6) Miscellaneous - Public Works
a) Capital Improvement Program and Building Activity Report - Fourth Quarter 2001
This report provides for the City Council with a summary of Capital Improvement Activity and Major Building Permits issued during the fourth quarter ending December 31, 2001. It is recommended that the City Council receive and file this report.
Miscellaneous - Risk Management
b) FY 2001-2002 Liability Risk Premium Assessment
It is necessary to appropriate $130,904 from General Liability Reserves to pay the second installment of a supplemental Risk Premium Assessment, due under our Liability Risk Premium Agreement with ICRMA, for losses that occurred during Fiscal Year 1991/92. It is recommended to appropriate $130,904 from General Liability reserves (361-301) and transfer it into account 361-320-2570-6411 to pay the second installment of this Supplemental Risk Premium Assessment.
Miscellaneous - Environmental Management
c) BKK Landfill Closure Plans - Status Report
This is an updated report on the Status of Plans for BKK Landfill Closure and other related BKK matters. It is recommended that the City Council receive and file this report.
6) Miscellaneous - Office of the City Clerk
d) Destruction of Documents as Prescribed by Law
The City Clerk's Office has accumulated a batch of City documents and materials that are no longer necessary for retention or have been microfilmed. In accordance with the provisions of state law, these materials may now be destroyed. It is recommended that the City Council adopt the following resolution.
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE DESTRUCTION OF CERTAIN DOCUMENTS AS PRESCRIBED BY LAW
Miscellaneous - Community Services
e) Applications for the Riparian and Riverine Habitat Grant Program Under the Safe Neighborhood, Clean Water, Clean Air, and Coastal Protection Bond Act of 2000
Staff is requesting authorization to apply for the Riparian and Riverine Habitat Grant Program funds via the attached Resolutions. Based on the grant requirements, the City of West Covina is eligible to apply for funds for two (2) different projects, projecting to receive up to $400,000 per project for the rehabilitation, acquisition, expansion, and development of recreational facilities. It is recommended that the City Council adopt the following resolutions:
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE APPLICATION FOR THE RIPARIAN AND RIVERINE HABITAT GRANT UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000 (FOR THE GALSTER PARK AREA PROJECT)
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE APPLICATION FOR THE RIPARIAN AND RIVERINE HABITAT GRANT UNDER THE SAFE NEIGHBORHOOD PARKS, CLEAN WATER, CLEAN AIR, AND COASTAL PROTECTION BOND ACT OF 2000 (FOR THE MAVERICK/RIDGE RIDER PARK AREA PROJECT)
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-6d:
Motion by ____________ 2nd by ___________
to waive further reading of the resolution/ordinance and adopt/introduce;
and to approve all other items except: ___________________
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS
No reports for this meeting.
E) PLANNING DEPARTMENT
1) IKEA Furniture Store Project in Covina: Draft Mitigated Negative Declaration
The City of Covina is currently considering a proposal o develop a new 330,000 square foot IKEA furniture store on the site of the former Montgomery Wards department store at southeast corner of Barranca Street and Workman Avenue. Covina has prepared a Draft Mitigated Negative Declaration for the project with a public comment period ending on January 25, 2002. This report provides an overview of the project, the Mitigated Negative Declaration, and comments proposed to be submitted to the City of Covina. It is recommended that the City Council authorize the submittal of comments to the City of Covina regarding the Draft Mitigated Negative Declaration of Environmental Impact for the proposed IKEA furniture store project.
Motion by _________ 2nd by __________
approve ____ disapprove _______ hold over _______
F) ADMINISTRATIVE SERVICES
No reports for this meeting.
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at _______ pm to convene the Redevelopment Agency.
Reconvene the City Council meeting at ______ pm.
H) COMMUNITY SERVICES
No reports for this meeting.
I) ENVIRONMENTAL MANAGEMENT
No reports for this meeting.
J) PUBLIC SAFETY
1) Award of Bid 1101-B; Replacement of the City Telephone System -
Interim Report
This is to serve as an interim report to the City Council pending completion of a peer review of the Request For Proposals (RFP) and selected bid responses, as explained in the staff report. A final report will be forwarded to the City Council by the close of business on Monday, January 21, 2002. It is recommended that the City Council receive and file this interim report.
Motion by ___________ 2nd by ____________
to receive and file.
K) GENERAL ADMINISTRATION - CITY MANAGER'S OFFICE
1) Extension of Acting Personnel Director Contract
In September 2001, Kermit Francis was hired as a consultant to serve as the Acting Personnel Director until a permanent Personnel Director could be found. As the recruitment for a new Personnel Director is ongoing, it is necessary to extend the contract for the Acting Personnel Director for another five months. It is recommended that the City Council approve and authorize the City Manager to execute an extension to the contract with Mr. Francis to serve as the Acting Personnel Director, at a cost not to exceed $45,000, from January 23, 2002 to June 30, 2002 or until such time that a new Personnel Director is hired.
Motion by _________ 2nd by _________
to approve ______ disapprove _______ hold over _______
L) MAYOR'S REPORTS
1) Appointment to Hurst Ranch Historical Foundation
The Hurst Ranch Historical Foundation is required under their Articles of Incorporation to have two Councilmembers appointed to the Board of Directors. Mayor Ben Wong and Councilmember Steve Herfert are currently serving on the Hurst Ranch Historical Foundation Board of Directors. Mayor Wong wishes to resign his position on the Hurst Ranch Historical Foundation Board of Directors. Therefore, it is appropriate that the City Council make an appointment to fill Mayor Wong's position on the Hurst Ranch Historical Foundation Board of Directors. It is recommended that the City Council designate a Councilmember to replace Mayor Wong on the Hurst Ranch Historical Foundation Board of Directors.
Motion by ___________ 2nd by ___________
to __________________________________
M) COUNCILMEMBERS' REPORTS
1) Councilmember Herfert - Parole Office Expansion Considerations
On January 8, 2002, the City Council requested information regarding parolees who live in West Covina as well as other statistical information regarding parolees and other registrants that reside within the City. This information is being requested due to the proposed expansion of the Parole Office located at 1837 W. Badillo.
Motion by __________ 2nd by __________
to _________________________________
2) Councilmember Herfert - Large-family Day Care
Motion by __________ 2nd by __________
to _________________________________
3) Councilmember Herfert - City Policy Regarding Utility Street Cuts on Recently Improved City Streets
Motion by __________ 2nd by __________
to _________________________________
ADJOURNMENT
Motion by __________ 2nd by __________
to ____________.
TENTATIVE CITY COUNCIL MEETINGS
| Tuesday 02/05/02 |
|
7:00 pm Regular Meeting |
| Tuesday 02/19/02 |
|
7:00 pm Regular Meeting |
| Tuesday 03/05/02 |
|
7:00 pm Regular Meeting |
| Tuesday 03/19/02 |
|
7:00 pm Regular Meeting |
|
| | |
| |
| |
| |
