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| | | | Tuesday, May 07, 2002
-Special Meeting Agenda-
| Date: |
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Tuesday, May 7, 2002 |
| Time: |
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5:45 p.m. |
| Place: |
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City Manager's Conf. Room |
SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL
A G E N D A
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.
ROLL CALL
Touhey, Herfert, Miller, Sanderson, Wong
I PUBLIC COMMENT ON ITEMS ON THE AGENDA
II CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - POTENTIAL LITIGATION
Pursuant to Government Code § 54956.9(b)
One case
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(a)
- Three Valleys Metropolitan Water District vs. City of West Covina
- Bartlett vs. City of West Covina (workers comp case)
CONFERENCE WITH LABOR NEGOTIATOR - Adams
Pursuant to Government Code § 54957.6
- Non-represented Groups
- West Covina Police Management
- West Covina Police Officers' Association
ADJOURNMENT
Motion by ________ 2nd by _________ to
adjourn at _______ pm
-Regular Meeting Agenda-
| Date: |
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Tuesday, May 7, 2002 |
| Time: |
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7:00 p.m. |
| Place: |
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Council Chambers |
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
A G E N D A
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
Pastor Richard Miller
Delhaven Christian Church
PLEDGE OF ALLEGIANCE
ROLL CALL
Touhey, Herfert, Miller, Sanderson, Wong
APPROVAL OF MINUTES
Special meeting of April 16, 2002
Regular meeting of April 16, 2002
Special meeting of April 24, 2002
Special meeting of April 30, 2002
PROCLAMATIONS
Fire Service Day - May 11, 2002
Older Americans Month - May 2002
National Public Works Week - Week of May 19th 2002
National Nurses Week - May 6-12, 2002
PRESENTATIONS
California Parks and Recreation Society (CPRS)
Award for Innovation
* Mobile Skate Park - WC SK8 Park
2002 State Title I Achieving Schools
- Rowland Unified School District
* Hollingworth Elementary School
- West Covina Unified School District
* Merced Elementary School
* Orangewood Elementary School
2002 California Distinguished School Awards
- West Covina Unified School District
* California Elementary School
* Merced Elementary School
* Vine Elementary School
California State Continuation Education Association Awards
* Coronado Alternative School
"Model Continuation High School"
* Principal Archie Newton
"Administrator of the Year"
ADDRESSING THE CITY COUNCIL
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (30 minutes)
This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.
B) HEARINGS
1) Weed Abatement 2002
This request is the final step in the administrative process for the Weed Abatement Program. It asks the City Council to receive and file the Affidavit of Mailing, conduct a public hearing to hear any public protests, and order the abatement of weeds and rubbish.
- Affidavit of Mailing
- Open public hearing
- Presentation of staff report
- Written protests or objections
- Public testimony
- Close hearing
- Council discussion
- It is recommended that the City Council order the abatement of weeds and rubbish on those properties described in Resolution of Intention No. 2002-42.
Motion by __________ 2nd by ___________
approve ______ hold over ______ disapprove _____
2) Multi-Family Housing Revenue Bonds
The City Council shall conduct a Tax and Equity Fiscal Responsibility Act (TEFRA) public hearing to consider the approval of a resolution that authorizes the issuance of Multi-family Housing Revenue Bonds by the California Statewide Communities Development Authority for the Cameron Park Apartments project.
- Verification of publication
- Open hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- It is recommended that the City Council hold the public hearing and adopt the following resolution:
RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE ISSUANCE OF MULTI-FAMILY HOUSING REVENUE BONDS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY
Motion by _________ 2nd by ___________
to waive further reading of the resolution and to
adopt ______ hold over ______ disapprove _______
3) Cable Television Customer Service Standards and Non-Compliance Penalties for Charter Communications
This staff report recommends that the City Council establish customer service standards for Charter Communication in the City of West Covina. In order to ensure compliance with the standards, it is also recommended that the City Council consider establishing penalties for non-compliance of said customer service standards.
- Verification of publication
- Open hearing
- Presentation of staff report
- Public testimony
- Close hearing
- Council discussion
- It is recommended that the City Council adopt the following resolution and introduce the following ordinance:
RESOLUTION NO. __________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING AND ENFORCING THE CABLE FRANCHISE CUSTOMER SERVICE STANDARDS PROVIDED FOR THE IN THE FEDERAL COMMUNICATIONS REGULATIONS SECTION 76.309
Motion by _________ 2nd by ____________
to waive further reading of the resolution and to
adopt ______ hold over ______ disapprove ______
AN ORDINANCE OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 11-18 (CABLE TELEVISION SYSTEM STANDARDS) OF ARTICLE II (FRANCHISES) OF THE WEST COVINA MUNICIPAL CODE WITH THE ADDITION OF SUBSECTION (f) (REMEDIES FOR NON-COMPLIANCE WITH CUSTOMER SERVICE STANDARDS)
Motion by ________ 2nd by __________
to waive further reading of the ordinance and to
introduce _______ hold over _______ disapprove ________
ROLL CALL: Herfert, Miller, Sanderson, Wong, Touhey
C) CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
- Community Services 04/09/02
- Personnel 03/13/02
- Planning 04/09/02
- Senior Citizens 04/11/03
2) Claims Against the City of West Covina (deny & notify claimant)
a) Richard P. Palmer vs. City of West Covina
On January 23, 2002, the City Clerk's Office received a claim for damages in the amount of $1,975.78. Claimant is seeking reimbursement for plumbing costs he incurred to have tree roots cleared from the sewer lateral at his residence.
b) Heriberto Rodriguez vs. City of West Covina
On January 25, 2002, the City Clerk's Office received a claim for damages in the amount of $110. Claimant is seeking reimbursement for plumbing costs he incurred to have tree roots cleared from the sewer lateral at his residence.
3) City Treasurer's Report (receive and file)
Report for the month of March 2002.
4) Traffic Committee Minutes of April 16, 2002 (accept & file)
I. A request by West Covina resident Cookie Nance that no parking on street sweeping days be implemented on Eckerman Avenue from Sunset Avenue to Ellen Drive resulted in the following Traffic Committee recommendation.
That parking be prohibited on Eckerman Avenue from Sunset Avenue to Ellen Drive on the first and third Tuesday of each month from 7:00 a.m. to 3:30 p.m. for street sweeping purposes.
II. A request by West Covina resident Bill Tarin that traffic conditions at the intersection East Garvey Avenue South and Citrus Street be reviewed resulted in the following Traffic Committee recommendations.
That the existing striping on East Garvey Avenue South west of Citrus Street be re-striped to accommodate parking on north and south sides of East Garvey Avenue South and maintain one lane in each direction and an eastbound left turn lane.
That a R61 sign be installed on eastbound East Garvey Avenue South west of Citrus Street.
5) Award of Bids
a) Residential Streets Rehabilitation Work
Project No. SP-02106 and SP-02107 - Award of Bid
These street rehabilitation projects provide for an asphaltic concrete overlay on 97 segments of various residential streets and repair of damaged concrete curb, gutter, and sidewalk. It is recommended that the City Council take the following actions:
1. Transfer the following funds to Project No. SP-02106 (3250):
2. Appropriate $125,000 to Project No. SP-02106 (3250) as follows:
3. Accept the bid of Gentry Brothers, Inc. in the amount of $1,440,000 as submitted at the bid opening on April 16, 2002, and authorize the Public Works Director/City Engineer and City Clerk to execute an agreement with Gentry Brothers, Inc. of Irwindale, California, for the work to be done.
b) Orangewood Skate Park Construction
Project No. PP-02209 - Award of Bid
This project provides for the construction of a new skate park at Orangewood Park. The community has requested, and the City Council has approved a new skating facility design for Orangewood Park. It is recommended that the City Council take the following action:
- Appropriate the amount of $72,000 from the unappropriated State Park Bond Fund (169).
- Approve the reallocation of $25,000 unneeded funds from the "Orangewood Park Benches/Tables/Picnic Shelters" project (Account No. 172-320-3240-7700) to this "Skate Park" project.
- Accept the bid of Green Giant Landscape in the amount of $435,000, as submitted at the bid opening on April 18, 2002, and authorize the Public Works Director/City Engineer and City Clerk to execute an agreement with Green Giant Landscape of La Habra, California, for the work to be done.
c) Maintenance Improvements at Six City Parks
Project No. PP-02215 - Award of Bid
This project provides for improvements to be made at six City parks to upgrade the maintenance standards, the aesthetics, and the safety at the parks. It is recommended that the City Council accept the bid of Whelan Construction in the amount of $203,748, as submitted at the bid opening on April 18, 2002, and authorize the Public Works Director/City Engineer and City Clerk to execute an agreement with Whelan Construction of West Covina, California, for the work to be done.
d) North Azusa Avenue Relinquishment - Selection of Consultant
The State of California Department of Transportation (Caltrans) has expressed a desire to relinquish North Azusa Avenue between Badillo Street and Garvey Avenue (State Highway System - Route 39) to the City of West Covina. It may be beneficial for the City to hire an outside consultant to assist with these negotiations. It is recommended that the City Council take the following actions:
1. Appropriate funds to Azusa Avenue Relinquishment Project (126-320-3295-7200) from the following:
2. Accept the proposal from Quantum consulting in a "not to exceed" amount of $78,370.00 and authorize the Public Works Director/City Engineer to execute a Consultant Agreement with Quantum consulting of Lawndale, California, for the work to be done.
e) Extension of Contracts for Janitorial Service and Bus Shelter Maintenance
This contract provides for building janitorial maintenance for four (4) City buildings and bus shelters. The contractor, Valley Light Industries is requesting a five-year extension of this contract at an initial cost of $6,669 per month for janitorial services. The contractor has also requested a five-year agreement for bus shelter maintenance of 81 City owned bus shelters at a rate $7.98 (general cleaning) and $9.31 (new power wash cleaning) per shelter. It is recommended that the City Council:
- Grant the extension of the Valley Light Industries contract for five years with a 39.5% increase in the contract amount ($6,669 per month) with an annual cost of living consideration based either on any increase in minimum wage or the Los Angeles County cost of living index, whichever is higher.
- Grant the extension of the Valley Light Industries contract amount ($3,100 per month) for a five-year period at a rate of $9.31 for power wash cleaning and $7.98 for general cleaning for 81 City-owned bus shelters.
6) Miscellaneous - Public Works
a) West Covina Citywide Sewer Service Charge
Based on the currently proposed budget, the Citywide Sewer Service Charge is proposed to be maintained at $21.95 per unit for Fiscal Year 2002-2003 (same rate as that for 2001-2002). A Public Hearing, proposed for June 18, 2002, is required to be held by the City Council on the method of collection for the Sewer Service Charge for Fiscal Year 2002-2003. It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO COLLECT THE ANNUAL SEWER SERVICE CHARGE THROUGH THE COUNTY TAX BILL AND SETTING A DATE OF JUNE 18, 2002 FOR A PUBLIC HEARING
Miscellaneous - Environmental Management
b) Electric Vehicle Lease and Charger Installation Authorization
This is a request for authorization to lease three Toyota RAV4 electric vehicles to replace vehicles whose leases will expire on May 19, 2002, to purchase and install three new charging units designed for the new vehicles, and to apply for the California Air Resources Board (CARB) Zero Emission Vehicle Incentive Grant in the amount of $27,000. It is recommended that the City Council take the following actions:
- Authorize the Environmental Management Director to enter into an agreement with Toyota Motor Sales, U.S.A., Inc. to lease three new Toyota RAV4 electric vehicles for three years to replace the electric vehicles whose leases expire on May 19, 2002.
- Find that Clean Fuel Connection, Inc. is the sole source vendor for the compatible electric vehicle charging units, thereby waiving the requirement to solicit bids
- Authorize the Environmental Management Director to execute an agreement with Clean Fuel Connection, Inc. to install the charging units.
- Appropriate a maximum of $63,000 from the Air Quality Improvement Fund 119 balance and $16,950 ($6,900 for freight and tax, and $10,050 for chargers) from account #119-320-2319-6147 and transfer to the vehicle and mobile equipment account #119-320-2319-7170 for the project.
- Authorize the Environmental Management Director to apply for the Zero Emission Incentive Grant offered by the California Air Resources Board in the total amount of $27,000 to be reimbursed to the Air Quality Improvement Fund 119.
c) BKK Landfill Closure Plans Status Report
This is an updated report on the status of Plans for BKK Landfill Closure and other related BKK matters. It is recommended that the City Council receive and file this report.
Miscellaneous - Risk Management
d) Appropriation of Funds for Uninsured Losses
It is necessary to appropriate $100,00 from Self-Insurance Reserves to fund City property losses through the remainder of FY 2001/2002. It is recommended that the City Council approve the appropriation of $100,000 from Self-Insurance Reserves (361-301) and authorize the transfer of said funds to account 360-320-2570-6417 to fund additional uninsured losses through the end of FY 2001/2002.
Miscellaneous - Human Resources Department
e) Technical Revision of Salary for Department Heads
The City Council will consider the adoption of the following Salary Resolution implementing a technical no-cost change in the salary ranges for Department Heads. It is recommended that the City Council adopt the following Resolution establishing salary ranges as identified in Exhibit "A" of the staff report.
RESOLUTION NO. _______ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 9346 RELATING TO MANAGEMENT COMPENSATION; AND RESOLUTION NO. 7223, AS AMENDED, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS FOR DEPARTMENT HEADS
Miscellaneous - Redevelopment Agency
f) Tax Allocation Revenue Refunding bonds, Series 2002
The City Council shall consider the approval of a resolution authorizing the Redevelopment Agency to issue Tax Allocation Bonds in an amount not to exceed $12.5 million in order to refinance existing debt. (Refer to Agency Agenda Item No. II-B and Public Financing Authority Agenda Item No. I) It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING THE ISSUANCE, SALE AND DELIVERY BY THE REDEVELOPMENT AGENCY OF THE CITY WEST COVINA OF TAX ALLOCATION REVENUE REFUNDING BONDS, SERIES 2002
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-6f:
Motion by ____________ 2nd by ___________
to waive further reading of the resolutions and adopt;
and to approve all other items except: ___________________
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS
No reports for this meeting.
E) PLANNING DEPARTMENT
No reports for this meeting.
F) ADMINISTRATIVE SERVICES
No reports for this meeting.
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at _______ pm to convene the Redevelopment Agency. Adjourn the Redevelopment Agency at _________ pm.
H) PUBLIC FINANCING AUTHORITY
Recess the City Council meeting at ______ pm to convene the Public Financing Authority. Adjourn the Public Financing Authority at _______ pm.
I) COMMUNITY SERVICES
No reports for this meeting.
J) ENVIRONMENTAL MANAGEMENT
No reports for this meeting.
K) PUBLIC SAFETY
No reports for this meeting.
L) GENERAL ADMINISTRATION
No reports for this meeting.
M) MAYOR'S REPORTS
N) COUNCILMEMBERS' REPORTS
ADJOURNMENT
Motion by __________ 2nd by __________
to adjourn at ____________.
TENTATIVE CITY COUNCIL MEETINGS
| Tuesday 05/14/02 |
|
TBD Budget Study Session |
| Tuesday 05/21/02 |
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7:00 pm Meeting canceled |
| Tuesday 06/04/02 |
|
7:00 pm Regular meeting |
| Tuesday 06/11/02 |
|
6:00 pm Budget Study Session |
| Tuesday 06/18/02 |
|
7:00 pm Regular meeting |
| Tuesday 06/25/02 |
|
6:00 pm Budget Study Session |
| Tuesday 07/02/02 |
|
7:00 pm Regular meeting |
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