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| | | | Tuesday, September 03, 2002
-Regular Meeting Agenda-
| Date: |
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Tuesday, September 3, 2002 |
| Time: |
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7:00 p.m. |
| Place: |
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Council Chambers |
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
A G E N D A
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
Reverend John Foye
Christ Fellowship Church
PLEDGE OF ALLEGIANCE
Councilmember Miller
ROLL CALL
Touhey, Herfert, Miller, Sanderson, Wong
APPROVAL OF MINUTES
Special meeting of July 16, 2002
Regular meeting of July 16, 2002
Special meeting of August 6, 2002
Regular meeting of August 6, 2002
PROCLAMATION
Always Remember 9-11 Day
PRESENTATIONS
* Resolution of Commendation
- Retiring Police Sergeant Jack Vail
31 years of service
* Certificate of Recognition
- Retiring Crossing Guard Thomas Jefferson
Over 19 years of service
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speakers Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS (3 minutes each speaker - 30 minutes total)
This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.
B) HEARINGS
1) 2002 Congestion Management Program (CMP)
Conformance Self-Certification and Local Implementation Report (LIR)
Pursuant to Section 65089 of the California Government Code, the City of West Covina is required to submit an annual report to the Los Angeles County Metropolitan Transportation Authority (MTA) to verify conformance with the Congestion Management Program (CMP). An adopted Self-Certification Resolution and Local Implementation Report must be approved by the City Council and submitted to the MTA.
- Verification of publication
- Open hearing
- Staff presentation
- Receive testimony
- Close hearing
- Council discussion
- Staff recommends that the City Council adopt the following resolution:
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, FINDING THE CITY TO BE IN CONFORMANCE WITH THE CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP LOCAL IMPLEMENTATION REPORT, IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTION 65089
Motion by ___________ 2nd by ____________
to waive further reading of the resolution and
adopt _____ disapprove ______ hold over ______
2) Continued Hearing
Appeal of Planning Commission's Approval of Architectural Plans for Five Single-Family Homes
Applicant: Great Mountain, L.P.
Location: 3146 East Virginia Avenue
Appellants: Charles & Marilyn McCain, Jr.
Paul & Shonda Tombrello
On July 17, 2002, the Planning commission, on appeal, affirmed the decision of the Planning Director to approve architectural plans for five new single-family homes on Tentative Tract No. 52596, an approved five-lot subdivision at 3146 E. Virginia Avenue. The decision of the Planning Commission has now been appealed to the City Council.
- Reopen hearing
- Staff presentation
- Reopen public testimony
- Close hearing
- Council discussion
- It is recommended that the City Council adopt one of the following resolutions:
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING THE DECISION OF THE PLANNING COMMISSION AND APPROVING ARCHITECTURAL PLANS FOR FIVE SINGLE- FAMILY RESIDENTIAL HOMES AT 3146 E. VIRGINIA AVENUE
OR
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL, OVERTURNING THE DECISION OF THE PLANNING COMMISSION AND DENYING ARCHITECTURAL PLANS FOR FIVE SINGLE-FAMILY RESIDENTIAL HOMES AT 3146 E. VIRGINIA AVENUE
Motion by ___________ 2nd by ____________
to waive further reading of the resolution and
adopt _____ disapprove ______ hold over ______
C) CONSENT CALENDAR
1) Commissions/Summary of Actions (receive & file)
- Community Services Commission 08/13/02
- Personnel Commission 07/10/02 & 07/13/02
- Planning Commission 07/09/02 & 07/23/02
- Senior Citizens Commission 08/08/02
- Waste Management & Environmental Quality 08/15/02
2) Ordinance for Adoption (waive reading & adopt)
At the City Council meeting of August 6, 2002, the City Council introduced an ordinance for adoption authorizing an amendment to the Public Employees' Retirement System (PERS) contract. This ordinance is now being presented for second reading:
ORDINANCE NO. __________ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE BOARD OF ADMINISTRATION OF THE PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL OF THE CITY OF WEST COVINA
3) Approval of Final Maps
Tract No. 52956 - Approval of Final Map
Subdivider: Great Mountain, LP
The Planning Commission has conditionally approved creating five single-family residential parcels from the 2.35-acre parcel located at 3146 East Virginia Avenue. The final map is in substantial compliance with the tentative map, the conditions of approval have been met, and the owner is requesting final map approval. It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF TRACT MAP NO. 52956 AND DIRECTING THE RECORDATION THEREOF (Great Mountain, LP)
4) Acceptance of Improvements and/or Release of Bonds
a) Release of Performance Bond for Precise Plan No. 875
Location: 360 South Glendora Avenue
Sedcon Engineering Contractors posted with the City of West Covina a Performance Bond for on-site and off-site improvements at 360 South Glendora Avenue. Since the work was completed, Sedcon Engineering Contractors is requesting release of the Performance Bond. It is recommended that the City Council accept all on-site and off-site improvements for Precise Plan No. 875, and authorize the release of Performance Bond No. 929146300 by National Fire Insurance Company in the amount of $45,000.
b) Release of Performance Bond for a Single-family Residence
Location: 2704 Lark Hill Drive
Joseph P. Miano posted with the City of West Covina a Performance Bond for on-site and off-site improvements at 2704 Lark Hill Drive. Since the work was completed, he is requesting release of the Performance Bond. It is recommended that the City Council accept all on-site and off-site improvements at 2704 Lark Hill Drive, and authorize the release of Performance Bond No. 929124462 by American Casualty Company in the amount of $16,000.
5) Minutes from Traffic Committee Meeting of August 20, 2002 (accept & file)
I. A request from Allen and Melinda Brown, West Covina residents, that parking on Sharon Lee Drive from Vine Avenue north to end of the street be restricted to permit only parking on weekdays from 7:30 a.m. to 2:30 p.m. resulted in the following Traffic Committee recommendation.
That parking on Sharon Lee Drive from Vine Avenue north to end of the street be restricted to permit only parking on weekdays from 7:30 a.m. to 3:30 p.m.
II. A City initiated request that parking on Holly Place from Herring Avenue to Vine Avenue be restricted to permit only parking from Monday through Saturday from 7:00 a.m. to 5:00 p.m. resulted in the following Traffic Committee recommendation.
That parking on Holly Place from Herring Avenue to Vine Avenue be restricted to permit only Parking from Monday through Saturday from 7:00 a.m. to 5:00 p.m.
That staff initiate survey of residents on Holly Place and adjacent streets.
III. A request from Mike Miller, West Covina resident, that no parking on street sweeping days be implemented on Herring Avenue from Holly Place to Susanna Avenue resulted in the following Traffic Committee recommendation.
That parking be prohibited on Herring Avenue from Holly Place to Susanna Avenue on the second and fourth Monday of each month from 7:00 a.m. to 3:30 p.m. for street sweeping purposes.
IV. A request from West Covina resident Jodi Miller that the traffic conditions at the intersection of Sunset Hill Drive and La Serena Drive be reviewed resulted in the following Traffic Committee recommendation.
That stop signs (R1) be installed on the north and southbound approached of La Serena Drive at Sunset Hill Drive.
That staff evaluate the intersection of Sunset Hill Drive and La Serena Drive for the installation of an all way stop after school goes into session in September.
6) Award of Bid
Fourth One-year Extension of Rodent Control Contract
In August 1998, Gopher Patrol of Ontario was awarded a one-year rodent control contract with four optional one-year extensions. Gopher Patrol is requesting a fourth one-year extension with an annual contract amount of $23,160. It is recommended that the City Council authorize a fourth one-year extension of the rodent control contract with Gopher Patrol of Ontario, California, with an annual cost of $23,160.
7) City Treasurer's Report (receive & file)
Report for the month of July 2002
8) Miscellaneous - Community Services
a) Request to Sell Alcohol at Fiesta West Covina
As part of the City's first "Fiesta West Covina" on September 21, 2002, the Rose Float Association is requesting authorization to operate a beer, wine and margarita garden in the City Hall Courtyard. It is recommended that the City Council approve the request by the Rose Float Association to operate a beer, wine and margarita garden at the West Covina Fiesta on September 21, 2002.
8) Miscellaneous - Personnel Services
b) Approval of Revised Class Specification -
Street Maintenance Supervisor
Staff is recommending City Council approval of the revised class specification for Street Maintenance Supervisor. It is recommended that the City Council review and approve the revised class specification for Street Maintenance Supervisor and adopt the following resolution:
RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 7223, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS, AS AMENDED; AND APPROVING THE REVISED CLASS SPECIFICATION FOR STREET MAINTENANCE SUPERVISOR
c) Petition for Formal Recognition
Communication Supervisors
Staff is recommending that the City Council approve the Petition for Recognition from the San Bernardino Public Employees Association (SBPEA) to represent the Communications supervisors, pursuant to Municipal Code Sections 2-213 through 2-215. It is recommended that the City Council approve the Petition for Recognition from the San Bernardino Public Employees Association as meeting the intent of Municipal Code Sections 2-213 through 2-215.
Miscellaneous - Public Works
d) Transfer of Funds for the Street Rehabilitation Work on
Bus Route Streets - Project No. SP-02111
Request for transfer of funding for street rehabilitation work on non-bus route streets. It is recommended that the City Council authorize the transfer of the following funds to Project No. SP-02111.
Miscellaneous - Risk Management
e) FY 2002-2003 Placement of Property Insurance
On July 1, 2002, the City's property insurance policy was due for renewal. AON, the City's broker, has obtained two separate packaged quotes, both of which include coverage for earthquake and flood damage. Staff recommends the City Council approve Quote #1, as detailed in the staff report, which offers a $10,000 deductible for losses, excluding earthquake and flood coverage, and a 15% deductible, per location, for earthquake and flood coverage.
f) FY 2002-2003 Placement of Excess Workers' Compensation and Employer's Liability Coverage
On July 1, 2002, the City's Excess Workers' Compensation and Employer's Liability coverage was due for renewal. Staff applied for and received a premium quote for coverage from the California State Association of Counties Excess Insurance Authority. It is recommended that the City Council:
1. Accept the proposal of the CSAC Excess Insurance Authority to provide the City Excess Workers' Compensation and Employer's Liability coverage, at a cost of $66,500 for 2002-2003, by joining the Authority.
2. Authorize the City Manager to execute the California Public Entity Insurance Authority Joint Powers Agreement and the California Public Entity Insurance Authority Excess Workers' Compensation Program Memorandum of Understanding.
3. Appoint Erin Patricia Hoppe, Risk Manager, to serve as liaison between the City of West Covina and the CSAC Excess Insurance Authority.
ACTION ON CONSENT CALENDAR ITEMS NUMBER C-1 THROUGH C-8f:
Motion by ____________ 2nd by ___________
to waive further reading of the resolutions/ordinance and adopt/introduce;
and to approve all other items except: ___________________
ROLL CALL: Herfert, Miller, Sanderson, Touhey, Wong
END OF CONSENT CALENDAR
D) PUBLIC WORKS
No reports for this meeting.
E) PLANNING DEPARTMENT
No reports for this meeting.
F) ADMINISTRATIVE SERVICE
No reports for this meeting.
G) REDEVELOPMENT AGENCY
Recess the City Council meeting at _______ pm to convene the Redevelopment Agency. Adjourn the Redevelopment Agency at _________ pm.
H) COMMUNITY SERVICES
1) Cameron Community/Gym Project
The Mayor and Mayor Pro-Tem have requested that the Community Center/Gymnasium project be placed on the agenda. This report provides a number of alternatives for the size and basic amenities of the Community Center/Gymnasium project. A question has been raised as to whether or not the City Council has altered its position concerning the location of the Community Center/Gymnasium at Cameron Park. In order to address this issue, staff is requesting an action on the following:
1. Is the Community Center/Gymnasium to be built at Cameron Park?
2. If so, select Alternative 2-A for the Community Center/Gymnasium with only the folding partitions to be bid as a separate option.
I) ENVIRONMENTAL MANAGEMENT
No reports for this meeting.
J) PUBLIC SAFETY
No reports for this meeting.
K) CITY MANAGER'S OFFICE
No reports for this meeting.
L) MAYOR'S REPORTS
1) Establishment of a Housing Authority JPA
Mayor Touhey would like the City Council to discuss and consider the establishment of a Housing Authority JPA in the East San Gabriel Valley. The Authority would be responsible for funding below market interest rate loans for City, School, County, and government employees to encourage them to purchase homes close to their jobs. It is recommended that the City Council provide staff with direction regarding this matter.
Motion by ___________ 2nd by _____________
to _______________________________________
2) Armed Forces Blue Star Flag Program
Mayor Touhey asked staff to agendize the Armed Forces Blue Star Program. The Blue Star Flag Program was established in 1942 to unite all families with sons and daughters in the Armed Forces of the United States of America. The Blue Star Program achieves this goal by displaying a patriotic sign in the homes and businesses of parents who have children in the Armed Forces. It is recommended that the City Council instruct staff to print the Blue Star Flag signs in-house.
Motion by _________ 2nd by ______________
to approve ______ disapprove ______ hold over _______
3) Reduction of Fees for Applications to Maintain Canopy Structures Based on Medical Condition Need
Mayor Touhey has requested that the Council consider reducing the fee for persons applying for an administrative use permit to maintain a canopy structure based on a medical condition need to a flat fee of $25. This matter is a policy issue of the City Council. It is therefore recommended that the City Council consider Mayor Touhey's request to consider a reduction of fees for administrative use permit applications for canopy structures based on a medical condition need and take action as appropriate.
Motion by _________ 2nd by ______________
to approve ______ disapprove ______ hold over _______
4) Sister City Relationships
This staff report requests that the City Council consider re-establishing the sister city relationship with the City of Toluca, Mexico and the development of similar relationships with communities in the Philippines and China. It is recommended that the City Council:
- Support forming a citizen committee to re-establish relations between the City of West Covina and Toluca, Mexico, and
- Authorize the City of West Covina to join Sister Cities International and establish and account under Non-Departmental Memberships (110-320-2649-XXXX), and
- Provide staff direction on the establishment of a sister city relationship with a community in the Philippines and/or China.
Motion by ______________ 2nd by ____________
to __________________________________
5) Resolution Opposing the Los Angeles County Health Care Cutbacks
Mayor Touhey is requesting that the City Council consider a resolution opposing the Los Angeles County Board of Supervisors vote to make cutbacks in the County health system. It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. ________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA OPPOSING THE LOS ANGELES COUNTY HEALTH CARE CUTBACKS
Motion by ______________ 2nd by _____________
to waive further reading of the resolution and
to approve ______ disapprove _____ hold over ________
6) Appointment of City Council Representatives to Contract Cities Association
As part of the Fiscal Year Adopted 2002-2003 budget, the City Council approved joining the Contract Cities Association. As a member of the Contract Cities Association, the City of West Covina is allowed to designate a delegate and an alternate to serve on the Contract Cities Board. The City Council is being asked to confirm the appointments by the Mayor to the Contract Cities Association Board. It is recommended that the Mayor make appointments to the Contract Cities Association described in the staff report, subject to City Council confirmation.
Motion by ______________ 2nd by ______________
to ______________________________
M) COUNCILMEMBERS' REPORTS
1) Councilmember Miller -
Liaison Meetings
Councilmember Mike Miller attended the League of California Cities Public Policy Safety Committee, League of California Cities Environmental Quality Policy Committee, West Covina Chamber of Commerce Board Meeting, League of California Cities-Los Angeles Division, Southern California Association of Governments Water Policy Take Force, and Southern California Association of Governments Energy & Environment committee meetings during the month of August. It is recommended that the City council receive and file this informational report.
Motion by ___________ 2nd by _____________
to receive and file.
2) Councilmember Miller -
Hurst Ranch Historical Foundation Board Meeting
Councilmember Mike Miller attended the Hurst Ranch Foundation Board Meetings during the months of July and August. Attached are the summaries of those meetings. Councilmember Miller is recommending that the issues stated in the attached report be referred to City staff and the City Attorney for review and preparation of a written public report.
Motion by ___________ 2nd by _____________
to _______________________________________
ADJOURNMENT
Motion by __________ 2nd by __________
to adjourn at ____________.
TENTATIVE CITY COUNCIL MEETINGS
| Tuesday 09/16/02 |
|
7:00 pm Regular meeting |
| Tuesday 10/01/02 |
|
7:00 pm Regular meeting |
| Tuesday 10/15/02 |
|
7:00 pm Regular meeting |
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