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Monday, June 30, 2003

-Council Meeting Agenda-

SPECIAL MEETING
WEST COVINA CITY COUNCIL
and
WEST COVINA REDEVELOPMENT AGENCY

Date:		Monday, June 30, 2003
Time:		7:00 p.m.
Place:		Council Chambers

Software License Agreement (software modules) -
$28,500.00 - Account #110-320-3024-7900.
General Software Services Agreement (training services) - $22,000.00 plus airfare - Account #110-320-3024-7900 and #152-320-3024-7900.
Software Support and Maintenance Agreement (annual fee) - $7,125.00 - Account #111-320-2364-6120, #111-320-2382-6120, #111-320-2342-6120, #111-320-2390-6999, and #111-320-2379-6120. (Includes software upgrades and technical support.)

b) Authorize the purchase of a database server in the amount of $5,817.00 from Dell.

c) Authorize the purchase of wireless network equipment (gymnasium wireless network equipment to City Hall network) in the amount of $3,500.00 from Proxim Company.

Motion by ________________ 2nd by ________________

to approve ______ disapprove _______ hold over ______

III 2003-04 BUDGET ADOPTION

It is recommended that the City Council:

1. Approve the following recommendations to further reduce the 2003-04 General Fund Budget gap:

Remove the police department motorcycle purchase from the preliminary budget.
Freeze the DARE officer position.
Freeze the two (2) School Resource Officer positions at the two high schools.
Eliminate the funding for the 2005 Rose Float from the preliminary budget.

2. Authorize the City Attorney to give 180-day notice to AMR and Schaefer Ambulance of intent to terminate contract and notify the Los Angeles County Department of Health Service of our intent to resume transporting.

3. Approve the recommended non-general fund supplemental requests listed on Attachment 2.

4. Adopt the attached resolution entitled:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE CITY OF WEST COVINA OPERATING BUDGET, REDEVELOPMENT AGENCY BUDGET, CAPITAL IMPROVEMENT PROGRAM AND LOCAL ENFORCEMENT AGENCY BUDGET AND APPROVING THE APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2003 AND ENDING JUNE 30, 2004

ADJOURNMENT Motion by _____________ 2nd by ____________

to adjourn the meeting at ____________ p.m.

REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date:		Tuesday, July 1, 2003
Time:		7:00 p.m.
Place:		Council Chambers

AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 933-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting.

INVOCATION

Pastor Ernie Benavides, Faith Community Church

PLEDGE OF ALLEGIANCE

Councilmember Sanderson

ROLL CALL

Herfert, Miller, Hernandez, Sanderson, Wong

REPORT OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

APPROVAL OF MINUTES

PRESENTATIONS

Resolution of Commendation to Outgoing Commissioners
* Frank Michaud, Community Services Commission
* Tom Pulchalski, Community Services Commission
* Frankie Baker, Senior Citizens Commission

Presentation of 2004 Rose Float rendering
"The Three Tenors"

Blue Star Presentation
* April and Kelly Sassaman

Chamber of Commerce presentation to Police and Fire

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.

B) CONSENT CALENDAR

1) Commission Summary of Actions (receive & file)

Planning 06/24/03

2) Claims Against the City of West Covina (deny & notify claimant)

a) Kathleen Kuhlman vs. City of West Covina

b) Joscelyne Velarde vs. City of West Covina

c) Jesus Dominguez vs. City of West Covina

3) City Treasurer's Report (receive & file)

Treasurer's report for the month of May 2003

4) Miscellaneous - Environmental Management

a) Graffiti Removal Agreement Extension
It is recommended that the City Council take the following actions:

1. Authorize the City Manager and City Clerk to execute Amendment No. 8 to the Graffiti Agreement with the Boys and Girls Club of San Gabriel Valley for graffiti removal services in the City of West Covina to August 31, 2004; and
2. Approve the following maximum expenditures for payment:

b) City Environmental Legal Services Agreement Renewal
It is recommended that the City Council authorize the City Manager to execute the renewal of professional legal services agreement with Fulbright & Jaworski, L.L.P.

Miscellaneous - Risk Management

c) Placement of General and Auto Liability Insurance Coverage and Approval of Membership in the Big Independent Cities Excess Pool (BICEP)
It is recommended the City Council approve membership in the Big Independent Cities Excess Pool (BICEP) to provide for placement of the City's 2003-04 General and Auto Liability Insurance Coverage at a premium of $295,000 and self-insured retention of $1 million, by adopting the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING MEMBERSHIP IN THE BIG INDEPENDENT CITIES EXCESS POOL, APPROVING THE LIABILITY RISK COVERAGE AGREEMENT AND APPOINTING SPECIFIC REPRESENTATIVES TO THE BIG INDEPENDENT CITIES EXCESS POOL

B) CONSENT CALENDAR (consent)

Miscellaneous - Community Services

d) Establishing West Covina Community Services Foundation 501 (c)(3)
It is recommended that the City Council approve the formation of a West Covina Community Services Foundation 501 (c)(3).

Miscellaneous - Police Department

e) Acceptance of ABC Grant
It is recommended that the City Council:

1. Accept the ABC grant and authorize the addition of one additional sworn Police position (an "Alcohol Detective") during the life of the grant.
2. Appropriate this $98,308 reimbursable grant as follows:

$66,852 in XXX-320-2110-5111 (salary of Alcohol Detective)
$20,056 in XXX-320-2110-5XXX (benefits)
$4,900 in XXX-320-2110-5113 (overtime for alcohol investigations & operations)
$2,000 in XXX-320-2110-6270 (supplies)
$2,000 in XXX-320-2110-7160 (equipment, including portable radios)
$2,500 in XXX-320-2110-6050 (travel & registration to mandatory ABC meetings)

3. Adopt the following resolution, approving the ABC Alcohol Enforcement Grant, and authorizing the completion and submission of subsequent documentation.

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE ABC ALCOHOL ENFORCEMENT GRANT, AND AUTHORIZING THE COMPLETION AND SUBMISSION OF SUBSEQUENT DOCUMENTATION

Miscellaneous - Redevelopment Agency

f) Auto Plaza Business Improvement District
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA TO LEVY ASSESSMENTS WITHIN THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT AREA FOR FISCAL YEAR 2003-04, AND PROVIDING NOTICE OF PUBLIC HEARING THEREON TO BE CONDUCTED JULY 15, 2003

ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-4f:

Motion by _______________ 2nd by _______________
to waive further reading of the resolution and adopt:

and to approve all other items except: ______________

ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert

END OF CONSENT CALENDAR

C) HEARINGS

1) PUBLIC HEARING
CODE AMENDMENT NO. 02-03
BODY PIERCING

Verification of publication
Open hearing
Staff presentation
Public testimony
Close hearing
Council discussion
Recommendation: The Planning commission and staff recommend that the City Council introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE REGULATING BODY PIERCING USES (Code Amendment No. 02-03)

Motion by ______________ 2nd by _______________
to waive further reading of the ordinance and introduce:

ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert

D) REDEVELOPMENT AGENCY

Recess the City Council meeting at __________ pm to convene the Redevelopment Agency meeting. Reconvene the City Council at ___________ pm.

E) DEPARTMENTAL MATTERS

None

F) MAYOR'S REPORTS

G) COUNCILMEMBERS' REPORTS

1) Letter Supporting the Adoption of the International Building Code as Pomulgated by the International Code Council
It is recommended that the City Council direct staff to forward a letter supporting the adoption of the International Building Code as promulgated by the International Codes Council to the State of California Department of Housing and Community Development and our local legislators.

Motion by ____________ 2nd by _____________

to adopt ______ disapprove ______ hold over ______

ADJOURNMENT

Motion by ________ 2nd by _______ to adjourn the meeting at ______

City of West Covina Standing Rule 1j-
At 11:00 p.m., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 12:00 midnight and will continue all other items on which additional time is required until a future City Council meeting. All meetings are scheduled to terminate at 12:00 midnight.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 07/01/03		7:00 pm Regular meeting
Tuesday 07/22/03		7:00 pm Regular meeting