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Tuesday, October 07, 2003

-Council Meeting Agenda-

SPECIAL MEETING
WEST COVINA CITY COUNCIL

Date:		Tuesday, October 7, 2003
Time:		5:45 p.m.
Place:		City Manager's Conference Room

SBPEA - General Employees' Group
Mid-Management Employees' Association
Confidential/Exempt Employees' Association
SBPEA - Maintenance Employees'
Public Safety Dispatchers Association

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(b)
One item relating to existing agreements with Big League Dreams

ADJOURNMENT

Motion by _____________ 2nd by ____________

to adjourn the meeting at ____________ p.m.

REGULAR MEETING
WEST COVINA CITY COUNCIL

Date:		Tuesday, October 7, 2003
Time:		7:00 p.m.
Place:		Council Chambers

AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.

INVOCATION
Pastor Craig Johnson, Faith Community Church

PLEDGE OF ALLEGIANCE
Councilmember Miller

ROLL CALL
Herfert, Miller, Hernandez, Sanderson Wong

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

APPROVAL OF MINUTES
Regular meeting of March 4, 2003
Regular meeting of August 19, 2003
Special meeting of September 2, 2003
Special meeting of September 23, 2003

PROCLAMATION
Rideshare Week - October 6 through October 10, 2003

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.

B) CONSENT CALENDAR

1) Commission Summary of Actions (receive & file)

a) Human Resources 07/09/03
B-1a.doc

b) Senior Citizens 08/14/03
B-1b.doc

c) Waste Management/Environmental Quality 08/21/03
B-1c.doc

d) Planning 09/09/03 & 09/23/03
B-1d.doc
B-1d_2.doc

2) Claims Against the City of West Covina

a) Josephine Chavez Castaneda vs. City of West Covina
It is recommended that the personal injury claim of Josephine Chavez Castaneda be denied and the claimant's attorney be so notified.
B-2a.doc

b) Passco Property Management, Inc. vs. City of West Covina
It is recommended that the claim for indemnification of Passco Property Management, Inc. filed on August 7, 2003, be denied and claimant's attorney will be so notified.
B-2b.doc

3) Award of Bids

a) Graffiti Removal Award of Bid
It is recommended that the City Council take the following actions:
B-3a.doc

1. Award the bid for graffiti removal to Boys and Girls Club of San Gabriel Valley for a three-year period, from September 1, 2003 through August 31, 2006 at $109,000 per year; and

2. Authorize the Environmental Management Director and City Clerk to execute an agreement with Boys and Girls Club of San Gabriel Valley for graffiti removal services in the City of West Covina to August 31, 2006. Upon mutual agreement of the City of West Covina and Boys and Girls Club of San Gabriel Valley, the contract may be renewed on a year-to-year basis at the prices bid to August 31, 2006; and

3. Approve the following maximum expenditures for payment:

$43,200 from #110-320-2311-6169
$14,400 from #862-320-5100-6169
$12,240 from #876-320-5100-6169
$ 2,160 from #877-320-5100-6169
$37,000 from #180-320-2244-6130

b) Award of Bid for Building Plan Check Consultant for Overflow and Expedited Services
It is recommended that the City Council authorize the Public Works Director/City Engineer and City Clerk to execute an agreement with MRH Structural Engineers of Orange, California, for overflow and expedited plan check services renewable up to five years.
B-3b.doc

c) Extension of Contract for Cameron Park Community Center and Gymnasium Special Test and Inspection Services (Project No. BP-03309E)
It is recommended that the City Council authorize the Public Works Director/City Engineer to extend the current service contract with Smith-Emery Laboratories, and issue a purchase order in an amount of $21,838 for the remaining special inspection work to be done.
B-3c.doc

d) Police Department Refurbishment, Phase 2
It is recommended that the City Council find that Whelan Construction of West Covina is the lowest bidder for the construction work component of CIP Project BP-03315 (Police Department Refurbishing Phase 2), and authorize a contract for a total cost up to $83,209 from State and Federal asset forfeiture funds (116-320-3309-7500 and 117-320-3309-7500).
B-3d.doc

4) Traffic Committee Minutes of September 16, 2003 (accept & file)
B-4_Traffic.doc
B-4_Traffic_Attachment.doc

I. City of West Covina request
That a stop sign be installed on southbound Tinker Street at Gehrig Street.

Traffic Committee Recommendation:
That a stop sign be installed on southbound Tinker Street at Gehrig Street and 50 feet of Centerline striping (solid yellow) be installed on Tinker Street and Gehrig Street.

II. City of West Covina request
That new shuttle stops be established at 721 North Azusa Avenue, 703 North Leaf Avenue, 845 North Lark Ellen Avenue, 1211 Badillo Street, 105 North Vincent Avenue, and 1800 Badillo Street along the Blue Line route.

Authorize the City Engineer to install red curb/no parking adjacent to shuttle stops as needed.

Traffic Committee Recommendation:
That new shuttle stops be established at 721 North Azusa Avenue, 703 North Leaf Avenue, 845 North Lark Ellen Avenue, 1211 Badillo Street, 105 North Vincent Avenue, and 1800 Badillo Street along the Blue Line route.

Authorize the City Engineer to install red curb/no parking adjacent to shuttle stops as needed.

5) City Treasurer's Report for the month of August 2003 (receive & file)

6) Miscellaneous By Department

Miscellaneous - Finance Department

a) Surplus Vehicles
It is recommended that the City Council approve the following resolution that will authorize the sale of surplus vehicles and miscellaneous computer hardware in accordance with Section 2-316 of the West Covina Municipal Code:
B-6a.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY WEST COVINA, CALIFORNIA, DECLARING CERTAIN CITY PROPERTY AS SURPLUS

6) Miscellaneous - Environmental Management

b) BKK Landfill Closure Plan
Monthly Status Report
It is recommended that the City Council receive and file this report.
B-6b.doc

Miscellaneous - Police Department

c) New Office of Traffic Safety (OTS) Grant
It is recommended that the City Council:
B-6c.doc

1. Accept the 2003 California Office of Traffic Safety (OTS) grant for alcohol-related traffic enforcement and education efforts.
2. Appropriate this $91,013 reimbursable grant as follows:

$47,500 in 198-320-2112-5113 (traffic enforcement overtime)
$9,763 in 198-320-2112-5xxx (overtime-derived benefits)
$2,500 in 198-320-2112-6050 (grant travel and training)
$9,200 in 198-320-2112-6220 (supplies, including alcohol sensor devices, radios, etc.)

d) Critical Infrastructure Protection Grant
It is recommended that the City Council take the following actions:
B-6d.doc

1. Accept the $102,989 Critical Infrastructure Protection grant, to a General Fund revenue account in reimbursement of public safety overtime utilized during the war with Iraq in March and April of 2003, and adopt the following resolution:

RESOLUTION NO. ____________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING ACTIONS NECESSARY TO OBTAIN FUNDS UNDER THE STATE HOMELAND SECURITY CRITICAL INFRASTRUCTURE PROTECTION (CIP) GRANT PROGRAM

e) Advisory Board Recommendations for 2003-05 BJA Local Law Enforcement Block Grant
It is recommended that the City Council take the following actions:
B-6e.doc

1. Approve the spending breakdown of the 2003-05 BJA Grant and match (a total of $84,772) as follows:

$7,000 into 210-320-2110-5112 for part-time positions working forensics, backgrounds, and school programs.
$29,772 into 201-320-2110-5113 for school zone traffic enforcement, mall enforcement, and special community policing overtime activities.
$8,000 into 210-320-2110-6050 for supplemental police training and the mandatory BJA grant recipient training.
$40,000 into 201-320-2110-7160 for public safety equipment, including traffic and forensic items.

2. Accept the $76,295 Federal grant, and authorize the transfer of $8,477 from 110-320-2110-5113 to 210-320-2110-5113 as the required local cash match. 3. Authorize the future appropriation of interest earned under this grant. (The interest must, according to grant rules, be spent on these activities by the end of the grant period, or be returned to the federal government.)

6) Miscellaneous - City Clerk's Office

f) Disposition of Damaged Boxes at the City's Storage Facility
It is recommended that the City Council adopt the following resolution:
B-6f.doc
B-6f_2.doc
B-6f_3.xls

RESOLUTION NO. ____________- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE RESTORATION OF, AND RATIFYING THE DESTRUCTION OF, DAMAGED DOCUMENTS AS INDICATED IN THE EXHIBIT

Miscellaneous - Public Works

g) Lot Line Adjustment No. 152 -
Location: 2965 Hillside Drive and 1530 Fairway Knolls Road
It is recommended that the City Council adopt the following resolution:
B-6g_Lot.doc
B-6g_Lot_Attachment.doc

RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 152 AT 2965 HILLSIDE DRIVE AND 1530 FAIRWAY KNOLLS ROAD AND DIRECTING THE RECORDATION THEREOF (HIRST/GOMEZ)

Miscellaneous - Community Services

h) Approving the City of West Covina to Apply for Per Capita Grant Funds Under the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002
It is recommended that the City Council adopt the following resolution:
B-6h.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA TO APPLY FOR GRANT FUNDS FOR PER CAPITA GRANT PROGRAM UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002

i) Authorizing the City of West Covina to Apply for Grant Funds from the Roberti-Z'Berg-Harris Block Grant Program Under the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act of 2002
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA TO APPLY FOR GRANT FUNDS FOR THE ROBERTI-Z'BERG-HARRIS BLOCK GRANT PROGRAM UNDER THE CALIFORNIA CLEAN WATER, CLEAN AIR, SAFE NEIGHBORHOOD PARKS, AND COASTAL PROTECTION ACT OF 2002

6) Miscellaneous - Risk Management

j) Clarification of Existing Life Insurance Benefits for Members of the City Council
It is recommended that the City Council adopt the following benefit resolution ratifying existing life insurance benefits for members of the City Council. B-6j-Clarification.doc
B-6j-Resolution.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, RELATING TO RATIFYING EXISTING LIFE INSURANCE BENEFITS FOR MEMBERS OF THE CITY COUNCIL

Miscellaneous - Fire Department

k) Purchase of Three (3) Type II Ambulances
It is recommended that the City Council:

1. Appropriate $20,950 from account number 200-320-2181-6424 for the purchase of three (3) ambulances; and

2. Find that Leader Industries bid number #MP0893 to the Orange County Fire Authority meets or exceeds all bid requirements of the City; and

3. Approve the following resolution authorizing the lease purchase financing with Sun Trust Leasing corporation in the amount of $192,326.70 to fund the acquisition of three (3) ambulances and authorizing the Director of Finance to execute all necessary documents.

RESOLUTION NO. __________ - A RESOLUTION AUTHORIZING THE EXECUTION AND DELIVERY OF EQUIPMENT SCHEDULE NO. 3, AN ESCROW AGREEMENT, AND RELATED INSTRUMENTS, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH

Miscellaneous - City Manger's Office

l) Location of Follow-up City Council Meeting for the Town Hall Meeting of September 23, 2003
It is recommended that the City Council hold the regularly scheduled City Council meeting of October 21, 2003 at City Hall instead of the Senior Center.
B-6l.doc

ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-6l:

Motion by __________ 2nd by _____________
to waive further reading of the resolutions and adopt:

and to approve all other items except: _______________________

ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert

END OF CONSENT
C) PUBLIC HEARING

1) PUBLIC HEARING CONTINUATION
TERMINATION OF CABLE TV CONTRACT
It is recommended that the City Council continue this item to October 21, 2003 in order to allow staff to review Charter Communications' counter offer.

Motion by _____________ 2nd by _____________

to approve ____ disapprove ____ hold over _____

2) PUBLIC HEARING

GENERAL PLAN AMENDMENT NO. 01-04
HOUSING ELEMENT UPDATE (1998-2005)
NEGATIVE DECLARATION FO ENVIRONMENTAL IMPACT
C-2.doc

Verification of publication
Open hearing
Staff presentation
Public testimony
Close hearing
Council discussion
Recommendation: Staff recommends that the City Council:
1. Select one of the three mixed use options;
2. Accept the Housing Element; and
3. Direct staff to submit it to the California Department of Housing and Community Development for review and comment.

Motion by _____________ 2nd by ____________

to approve _____ disapprove _____ hold over _____

D) REDEVELOPMENT AGENCY

Recess the City Council meeting at ________ pm to convene the Redevelopment Agency. Reconvene the City Council at _________ pm.

E) DEPARTMENTAL MATTERS

COMMUNICATIONS

1) Lease Agreement with AT&T Wireless
It is recommended that the City Council approve the proposed Lease Agreement authorizing AT&T Wireless to lease space to build a wireless telecommunications facility within Cameron Park and authorize the Mayor to execute the Lease Agreement.

Motion by _____________ 2nd by ____________

to approve _____ disapprove ______ hold over ______

PUBLIC WORKS

2) Review of the City Speed Hump Guidelines
It is recommended that the City Council review and approve the proposed guidelines for the use of speed humps on City residential streets.
E-2.doc

Motion by ____________ 2nd by _____________

to approve _____ disapprove _____ hold over _____

FINANCE DEPARTMENT

3) 2002-03 and 2003-04 Fiscal Years Budget Update
It is recommended that the City Council receive and file the budget update and provide direction as appropriate.
E-3.doc

Motion by _____________ 2nd by ____________

to______________________________________

ENVIRONMENTAL MANAGEMENT

4) Waste Collection Multi-Family Per Unit Rate Service Adjustment and Amendment of Franchise Agreement to Change Consumer Price Index (CPI) Period
It is recommended that the City Council approve:
E-4.doc

Multi-family per unit rate services adjustment Option I, adjusting all bin-service in multi-family complexes to commercial bin rates, spreading the shortfall of $5,626.17 per month ($67,514.04 annually) equally to all residential and commercial accounts; and
Amend the Franchise Agreement to change the calculation period for any CPI adjustment from May through April to April through March.

Motion by _____________ 2nd by ____________ to approve _____ disapprove ______ hold over ______

CITY MANAGER'S OFFICE 5) Letter of Opposition to HR 49 (Cox) - Internet Tax Nondiscrimination Act
It is recommended that the City Council direct staff to forward a letter of opposition to HR 49 from the City to all federal elected officials representing West Covina and the League of California Cities.
E-5.doc

Motion by _____________ 2nd by ____________

to approve _____ disapprove _____ hold over _____

6) Resolution Supporting a Statewide Initiative to Require Voter Approval Before State of California Can Confiscate and Transfer Local Funds
It is recommended that the City Council adopt the following resolution.
E-6.doc
E-6_pasmant-budget.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE WEST COVINA CITY COUNCIL SUPPORTING A STATEWIDE BALLOT INITIATIVE TO REQUIRE VOTER APPROVAL BEFORE STATE GOVERNMENT MAY TAKE LOCAL TAX FUNDS

Motion by ______________ 2nd by _____________
to waive further reading of the resolution and to

adopt _____ disapprove _____ hold over ______

F) MAYOR'S REPORTS

1) Ambulance Service
It is recommended the City Council receive and file this report.

Motion by _____________ 2nd by _____________

to approve ____ disapprove _____ hold over _____

2) Public Works Capital Improvement and Engineering Consultant
It is recommended that the City Council receive and file this report.
F-2.doc
F-2_Public.xls

Motion by __________________ 2nd by _________________

to receive and file.

3) Big League Dreams Negotiations Update
It is recommended that the City Council receive and file the verbal update.
F-3.doc

Motion by _____________ 2nd by ____________

to approve ____ disapprove ____ hold over ____

G) COUNCILMEMBERS' REPORTS

1) Councilmember Sanderson
Cortez Park Master Plan Update
It is recommended that City Council provide direction to staff regarding the Amendment to the Cortez Park Master Plan to incorporate walking paths.

Motion by _____________ 2nd by ____________

to _________________________________________

2) Councilmember Miller
Request to have Planning Commission Review and Make Recommendation Within the Supplemental Environmental Impact Report on the Conceptual Plans for a Community Park
It is recommended that the City Council provide staff direction on this matter.
G-2.doc

Motion by _____________ 2nd by ____________

to ________________________________________

3) Councilmember Hernandez Housing Assistance Programs for Senior Citizens
Councilmember Hernandez is requesting that the City Council direct City staff to identify existing and potential housing programs that could be made available for West Covina seniors.
G-3.doc

Motion by ____________ 2nd by ____________

to approve ______ disapprove _____ hold over _____

4) Councilmember Miller
City Council Liaison Meeting Highlights
It is recommended that the City Council receive & file this information report.
G-4.doc

Motion by ____________ 2nd by ____________

to approve ______ disapprove _____ hold over _____

5) Councilmember Sanderson
Expansion of the Senior Center
It is recommended that the City Council provide staff direction on this matter.
G-5.doc

Motion by ____________ 2nd by ____________

to _______________________________________

ADJOURNMENT

Motion by ________ 2nd by _______ to adjourn the meeting at _____ pm in memory of past Senior Citizens Commissioner Glen Buckingham who recently passed away.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 10/21/03		7:00 pm Regular meeting at Senior Citizen Center
Tuesday 11/04/03		7:00 pm Regular meeting
Tuesday 11/18/03		7:00 pm Regular meeting