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| | | | Tuesday, December 02, 2003
-Council Meeting Agenda-
SPECIAL MEETING
WEST COVINA CITY COUNCIL
| Date: |
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Tuesday, December 2, 2003 |
| Time: |
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5:45 p.m. |
| Place: |
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City Manager's Conference Room |
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting.
CALL TO ORDER
Herfert, Miller, Hernandez, Sanderson, Wong
I PUBLIC COMMENT ON ITEMS ON THE AGENDA
II CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
1) Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9 of the Government Code:
One case involving potential litigation claims by DTSC related to the BKK Landfill.
2) Consideration of initiation of litigation pursuant to subdivision (c) of Section 54956.9 of the Government Code:
One potential case.
ADJOURNMENT
Motion by _____________ 2nd by ____________
to adjourn the meeting at ____________ p.m.
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
| Date: |
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Tuesday, December 2, 2003 |
| Time: |
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7:00 p.m. |
| Place: |
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Council Chambers |
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday for assistance. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
Pastor Jim Reeve, Faith Community Church
PLEDGE OF ALLEGIANCE
Councilmember Hernandez
ROLL CALL
Herfert, Miller, Hernandez, Sanderson Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATION
2004 Used Oil Recycling Calendar Winners
- Jennifer Alvarez, Cameron Elementary
- Taylor Augino, Merlinda Elementary
- Jenesis Chavolla, Orangewood Elementary
- Yvonne Ha, Grovecenter Elementary
- Veronica Jimenez, Immanuel First Lutheran School
- Jessica Kam, Christ Lutheran School
- Staci Lynn Lugo, Wescove Elementary
- Jessica Dawn Masten, Rowland Elementary
- Angelica Millan, San Jose Edison Academy
- Veronica Morales, Orangewood Elementary
- Monique Santos, St. Christopher's Parish School
2004 Calendar Grand Prize Winner
- Brandon Huang, San Jose Edison
Presentation from La Puente City Manager Hal Ledford
- Ralph Rodriguez, Public Works employee
Winner of La Puente's Mayor's Cup 5K Run
Competition, Fastest Municipal Employee
Recognition of West Covina Senior Center Employees
- Golden Apple Award - Bruce Glaspy
- Silver Thermometer Award - Senior Center Staff & Volunteers
Presentation to the West Covina Senior Center
- Janene House, California Association of Health Facilities
Recognition of West Covina Firefighters who served on strike teams during the recent So. California fires
Hummer of West Covina Presentation to West Covina Fire Dept.
- Ziad Alhassen, Owner of Hummer of West Covina
- Patrick Botsford, Area Representative for General Motors
Mounted Enforcement Team (MET) Volunteers
- Shelley Sanderson 1/19/03
- Sharon Frasca-Williams 8/7/03
- Andy Pasmant 11/2/03
- Jim McCrystal 11/2/03
- Debra Barras 11/2/03
- Ron Ray 11/2/03
- Mary Bird 11/2/03
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.
B) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
Planning 11/03/03 & 11/11/03
B-1 11-03-03.doc
B-1 11-11-03.doc
2) Ordinances for Adoption
a) Amending the Redevelopment Plans for the West Covina Redevelopment Project Area
This ordinance would amend the redevelopment plans extending the debt time limit in project areas and extending the time limit of plan effectiveness in project areas. The effective date of this ordinance will be January 1, 2004. It is recommended that the City Council adopt the following ordinance:
B-2a.doc
B-2a attachment.doc
ORDINANCE NO. __________ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING THE REDEVELOPMENT PLANS FOR THE WEST COVINA REDEVELOPMENT PROJECT AREAS IN ACCORDANCE WITH HEALTH AND SAFETY CODE SECTIONS 33333.2(c) AND 33333.6(e)
b) Zone Change No. 03-06
Approving Zone Changes to Facilitate the Proposed Development on the BKK Property
This ordinance will approve zone changes necessary to facilitate the proposed development on the BKK site. The effective date of this ordinance, if adopted tonight, will be January 1, 2004. It is recommended that the City Council adopt the following ordinance:
B-2b.doc
B-2b attachment.doc
ORDINANCE NO. __________ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA APPROVING ZONE CHANGE NO. 03-06
3) Claims Against the City
a) Han Xin Liang vs. City of West Covina
It is recommended that the personal injury and property damage claims of Han Xin Liang filed on September 10, 2003 and September 25, 2003 be denied and the claimant's attorneys be so notified.
B-3a Liang.doc
b) Che Mio Sou vs. City of West Covina
It is recommended that the personal injury claims of Che Mio Sou filed on September 10, 2003 and September 25, 2003 be denied and the claimant's attorneys be so notified.
B-3b Sou.doc
c) Li Ling vs. City of West Covina
It is recommended that the personal injury claims of Li Ling filed on September 10, 2003 and September 25, 2003 be denied and the claimant's attorneys be so notified.
B-3c Ling.doc
d) Xiao Jun Chen vs. City of West Covina
It is recommended that the personal injury claims of Xiao Jun Chen filed on September 10, 2003 and September 25, 2003 be denied and the claimant's attorneys be so notified.
B-3d Chen.doc
e) 21st Century vs. City of West Covina
It is recommended that the subrogation claim of 21st Century Insurance filed on October 28, 2003 be denied the claimant be so notified.
B-3e 21st.doc
f) Salvador J. Yniguez vs. City of West Covina
It is recommended that the monetary loss claim filed by Salvador J. Yniguez be denied and the claimant be so notified.
B-3f Yniguez.doc
g) Marcella Hauffen vs. City of West Covina
It is recommended that the property damage claim of Marcell Hauffen be denied and the claimant be so notified.
B-3g Hauffen.doc
h) Linda A. Delgado vs. City of West Covina
It is recommended that the property damage claim of Linda A. Delgado be denied and the claimant be so notified.
B-3h Delgado.doc
4) Award of Bids
a) Award of Bid for Repair of Damaged Concrete Curb and Gutter Repair (Project No. SP-04103)
It is recommended that the City Council accept the bid of FS Construction in the amount of $63,654 ($35,000 from 161-320-3394-7200) and $40,000 from 131-320-3394-7200) as submitted at the bid opening on November 18, 2003, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
B-4a.doc
b) Award of Bid for Street Rehabilitation Work for Residential Streets (Project No. SP-04108)
It is recommended that the City Council take the following actions:
B-4b.doc
1. Transfer $67,000 (152-320-3401-7200) from Project No. SP-04110 to Project No. SP-04108 (152-320-3399-7200).
2. Accept the lowest responsive bid of Silvia Construction, Incorporated of Rancho Cucamonga in the amount of $469,738 ($150,000 from 152-320-3399-7200, $300,000 from 131-320-3399-7200, and transfer $67,000 to 152-320-3399-7200) as submitted at the bid opening on November 18, 2003, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
5) Traffic Committee Minutes of November 18, 2003 (accept & file)
B-5.doc
B-5_Attachment.doc
I. Request of William O'Neil, West Covina Resident
That parking on Cameron Avenue from Azusa Avenue to Fernwood Street be restricted to permit only parking.
Traffic Committee Recommendation:
That parking on Cameron Avenue from Azusa Avenue to Fernwood Street be restricted to permit only parking.
II. Request of Libby Loberg, West Covina Resident
That parking on Francisquito Avenue from Glenview Road to 1729 East Francisquito Avenue be restricted to permit only parking.
Traffic Committee Recommendation:
That parking on Francisquito Avenue from Glenview Road to 1729 East Francisquito Avenue be restricted to permit only parking.
III. Request of West Covina Police Department
That east and westbound vehicles be prohibited to make u-turns on Rowland Avenue at Phillips Avenue and Armel Drive.
Traffic Committee Recommendation:
That east and westbound vehicles be prohibited to make u-turns on Rowland Avenue at Phillips Avenue and Armel Drive.
That the Traffic Committee finds be forwarded to the City of Covina for their concurrence.
6) City Treasurer's Report (receive & file)
Report for the month of October 2003
B-6 FINAL.doc
B-6 01-02 A sample.xls
B-6 01-02 B samples.xls
B-6 03-04.xls
B-6 Detail 03-04.xls
B-6 RDA Treas 03-04.xls
7) Miscellaneous - Human Resources
a) Selection of Recruitment Firm for Fire Chief Recruitment
It is recommended that the City Council:
B-7a.doc
1. Approve an agreement with Maximus, Inc. to conduct a nationwide search for a new Fire Chief at a cost not to exceed $27,000, and
2. Appropriate $27,000 from the General Fund Balance to account 110-320-2560-6117 for the contract with Maximus, Inc.
b) Approval of Three (3) Class Specifications for the Police Department
It is recommended that the City Council adopt the following resolution regarding the proposed new class specifications for Software Developer, Software Development Intern, and Police Career Reserve Officer:
B-7b.doc
RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE NEW CLASS SPECIFICATIONS FOR SOFTWARE DEVELOPER, SOFTWARE DEVELOPMENT INTERN, AND POLICE CAREER RESERVE OFFICER
ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-7b:
Motion by __________ 2nd by _____________
to waive further reading of the resolution/ordinances and adopt:
and to approve all other items except: _______________________
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert
END OF CONSENT
C) PUBLIC HEARING
1) PUBLIC HEARING CONTINUATION
TERMINATION OF CABLE TV CONTRACT
It is recommended that the City Council continue this item to December 16, 2003 in order to allow staff to review Charter Communications' counter offer.
C-1.doc
Motion by ________ 2nd by ___________
to approve _____ disapprove _____ hold over ____
D) REDEVELOPMENT AGENCY
1) Recess the City Council meeting at ________ pm to convene the Redevelopment Agency. Reconvene the City Council at _________ pm.
2) Ordinance for Adoption -
Establishment of a Community Development Commission
It is recommended that the City Council adopt the following two ordinances:
D-2.doc
D-2 Att 1.doc
D-2 Att 2.doc
ORDINANCE NO. __________ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING THE NEED FOR A COMMUNITY DEVELOPMENT COMMISSION IN THE CITY OF WEST COVINA, AND TRANSFERRING ALL DUTIES, POWERS AND RESPONSIBILITIES OF THE REDEVELOPMENT AGENCY BOARD TO THE COMMUNITY DEVELOPMENT COMMISSION
ORDINANCE NO. __________ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING THE CITY COUNCIL OF THE CITY OF WEST COVINA TO BE THE COMMUNITY DEVELOPMENT COMMISSION
Motion by _________ 2nd by __________
to waive further reading of the ordinances and adopt
to approve _____ disapprove _____ hold over _____
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert
E) DEPARTMENTAL MATTERS
FINANCE DEPARTMENT
1) BKK Settlement Funds
Provide Staff with direction on what restrictions should be placed on the BKK Settlement funds.
E-1 BKK.doc
E-1 BKK Attachment.xls
Motion by ___________ 2nd by _____________
to _______________________________________
2) Water Sales Proceeds
Provide Staff with direction on what restrictions should be placed on the Water Sale Proceeds funds.
E-2.doc
Motion by __________ 2nd by ___________
to ____________________________________
COMMUNITY SERVICES
3) Award of Annual Usage Agreement to Med Assets to Provide Raw Food and Miscellaneous Supplies for the Senior Meals Program
It is recommended that the City Council:
E-3.doc
1. Approve an award of contract to establish an annual usage agreement with Med Assets to provide raw food and miscellaneous supplies for the senior meals program for an annual cost not to exceed the amount of $141,163 from Account #131-320-2411-6120 ($54,000), #146-320-2392-6158 ($85,426), and meal donations Account #146-310-0000-4691 ($1,737). The agreement included a built-in consumer price index and may be renewed annually for a term not to exceed five (5) years per Purchasing Specifications 0503-B; and
2. Authorize the City Manager to execute the contract with Med Assets.
Motion by ____________ 2nd by _____________
to approve ____ disapprove ____ hold over ____
4) Amend the Contract to Defer the Payment Schedule for the California Street Hockey Association (CSHA)
E-4.doc
It is recommended that the City Council:
1. Approve the request from CSHA to defer the payment schedule of the Maintenance and Operation Agreement with the City of West Covina by one year beginning 2002 to 2003; and
2. Not approve the request from CSHA to apply $50,000 of California Street Hockey's Capital Improvement expenses toward the $98,818.85 balance due of the seven-year minimum payment.
Motion by __________ 2nd by ___________
to approve _______ disapprove _____ hold over ______
FIRE DEPARTMENT
5) Purchase of Three (3) Type II Ambulances
It is recommended that the City Council take the following actions:
E-5.doc
E-5 RESOLUTION.doc
1. Appropriate $20,950 from account number 200-320-2181-6424 for the purchase of three (3) ambulances; and
2. Find that Leader Industries bid number #MP09893 to the Orange County Fire Authority meets or exceeds all bid requirement of the City; and
3. Approve the following resolution authorizing the lease purchase financing with Sun Trust Leasing Corporation in the amount of $192,326.70 to fund the acquisition for three (3) ambulances and authorizing the Director of finance to execute all necessary documents.
RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE EXECUTION AND DELIVERY OF EQUIPMENT SCHEDULE NO. 3, AN ESCROW AGREEMENT, AND RELATED INSTRUMENTS, AND DETER-MINING OTHER MATTERS IN CONNECTION THEREWITH
Motion by ____________ 2nd by _______________
to waive further reading of the resolution and
to approve _____ disapprove _____ hold over ______
F) MAYOR'S REPORTS
1) Engineering Consultant Services for Public Works Capital Improvement Projects
It is recommended that the City Council direct the Engineering Division to proceed with a Request for Proposal (RFP) process to obtain overflow and expedited engineering consultant services.
F-1.doc
Motion by _____________ 2nd by _____________
to approve ____ disapprove _____ hold over _____
2) Development of New Soccer Fields at Orangewood Park
It is recommended that the City Council provide direction to staff regarding this matter.
F-2.doc
3) Policy for Naming City Facilities After Individuals
It is recommended that the City Council:
F-3 Herfert.doc
F-3 Summary-final.doc
1. Select the items the City Council wishes to include in a formal policy for naming City facilities after individuals, and refer back to City staff to draft; and/or:
2. Instruct staff to bring back a report on the options and costs for creating a "Wall of Fame."
Motion by __________ 2nd by ____________
to _____________________________________
G) COUNCILMEMBERS' REPORTS
1) Councilmember Miller
City Council Liaison Meetings Highlights
It is recommended that the City Council receive and file this informational report.
G-1 Miller reports.doc
Motion by _____________ 2nd by ____________
to receive and file.
2) Councilmember Miller
Letter of Opposition to AB 1160 (Steinberg) -
Second Units/Density Bonuses and Housing on School Sites
It is recommended that the City Council direct staff to forward a letter of opposition to AB 1160 from the City to all state elected officials representing West Covina and the League of California Cities.
G-2 Miller-AB1160.doc
Motion by ________________ 2nd by ______________
to approve _____ disapprove _____ hold over _____
3) Councilmember Miller -
West Covina International Festival
It is recommended that the City Council authorize staff to proceed with the forming of an International Festival Committee.
G-3.doc
Motion by ____________ 2nd by _____________
to approve _____ disapprove _____ hold over _____
ADJOURNMENT
Motion by ________ 2nd by _______ to adjourn the meeting at _____ pm
TENTATIVE CITY COUNCIL MEETINGS
| Tuesday 12/9/03 |
|
7:00 pm Town Hall Meeting
Giano Intermediate School's Library
La Puente, CA 91744 |
| Tuesday 12/16/03 |
|
7:00 pm Regular Meeting |
| Thursday 12/18/03 |
|
7:30 pm Meeting with Supervisor Antonovich |
| Tuesday 1/6/03 |
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7:30 pm Meeting Cancelled |
| Tuesday 1/20/03 |
|
7:30 pm Regular Meeting |
|
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