| | | | Tuesday, February 03, 2004
SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL
| Date: |
 |
Tuesday, February 3, 2004 |
| Time: |
|
5:45 p.m. |
| Place: |
|
City Manager's Conference Rm.
|
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.
ROLL CALL
Herfert, Miller, Hernandez, Sanderson, Wong
I PUBLIC COMMENT ON ITEMS ON THE AGENDA
II CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATOR
Pursuant to Government Code §54957.6
City Negotiators: Hoffman, Fields
Employee Organizations -
- West Covina Police Officers Association
- West Covina Police Management Association
- West Covina Firefighters' Association, Local 3226
- Unrepresented Fire Management:
- Miscellaneous Unrepresented Management Employee, including
- Assistant City Clerk
- Assistant City Manager
- Communications Director
- Community Services Director
- Environmental Management Director
- Finance Director
- Fire Chief
- Director of Human Resources
- Planning Director
- Police Chief
- Public Works Director and City Engineer
- Redevelopment Director
- Risk Management Director
ADJOURNMENT
Motion by _____________ 2nd by ____________
to adjourn the meeting at ____________ p.m.
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
| Date: |
|
Tuesday, February 3, 2004 |
| Time: |
|
7:00 p.m. |
| Place: |
|
Council Chambers
|
AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday and the City will try to accommodate you. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
Reverend Vernon Bennett, Shalom Community Church
PLEDGE OF ALLEGIANCE
Councilmember Hernandez
ROLL CALL
Herfert, Miller, Hernandez, Sanderson, Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATION
Certificates of Recognition
* Rose Float Volunteers and Sponsors
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956)
This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.
B) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
a) Human Resources 12/10/03
B-1a.doc
b) Planning 01/27/04
B-1b.doc
c) Waste Management/Environmental Quality 01/15/04
B-1c.doc
2) Claims Against the City (deny & notify claimant)
a) Mark Rubalcava vs. City of West Covina
It is recommended that the property damage claim filed by Mark Rubalcava be denied and the claimant be so notified.
B-2a.doc
b) Michael Barkley vs. City of West Covina
It is recommended that the monetary loss claim of Robert, Robbie & Michael Barkley be denied and the claimants be so notified.
B-2b.doc
3) Award of Bids
a) Award of Bid for Telephone System Maintenance
It is recommended that the City Council accept the bid of Trans-West Network Solutions in the amount of $15,006 per year to provide maintenance of the City Telephone System for a five (5) year period, and authorize the Mayor and City Clerk to execute the contract.
B-3a.doc
b) Award of Bid for Cameron Park East Parking Lot Rehabilitation
(Project No. PP-04206)
It is recommended that the City Council accept the bid of International Pavement Solutions, Inc. in the amount of $23,750 submitted at the bid opening on January 19, 2004, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
B-3b.doc
4) Traffic Committee Minutes of January 20, 2004 (accept & file)
B-4_Traffic Committee Minutes.doc
B-4_Traffic Committee Minutes_Attachment.doc
I. Request of Darrell Hackett, Project Manager of Sunset Plaza Apartments
That parking adjacent to the front entrance to the apartment complex be limited to one hour be implemented.
Traffic Committee Recommendation:
That parking at the front entrance to the apartment complex at 1234 West Cameron Avenue be limited to one hour from 9:00 a.m. to 5:00 p.m. be implemented to accommodate three vehicles.
II. Request of Emma Fischbeck, President of the Home Owners Association
That the existing three hour permit only parking be amended to allow overnight parking with permit.
Traffic Committee Recommendation:
That the existing three hour permit only parking at 130 South Barranca Street be amended to allow overnight parking with permit as follows "3 Hour Limit Parking With Permit From 7:00 a.m. to 5:00 p.m" and "No Parking Except With Permit From 5:00 p.m. to 7:00 a.m."
III. Request of Carolyn, West Covina Resident
That U-turns be prohibited on southbound Citrus Street at Hillside Drive
Traffic Committee Recommendation:
That U-turns on southbound Citrus Street at Hillside Drive not be restricted.
5) Miscellaneous - Community Development Commission
a) Consideration of a Resolution Making the Finding that a Project Area Committee Need Not be Formed in Relation to the Proposed Amendments to the Existing Redevelopment Plan for the Merged Redevelopment Project Area
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA FINDING AND DETERMINING THAT A PROJECT AREA COMMITTEE NEED NOT BE FORMED IN RELATION TO THE PROPOSED AMENDMENTS TO THE EXISTING REDEVELOPMENT PLAN FOR THE MERGED REDEVELOPMENT PROJECT AREA
B-5a.doc
Miscellaneous - Human Resources
b) Revised Salary Range for Assistant City Clerk
It is recommended that the City Council:
- Approve the monthly pay range of Assistant City Clerk from $4,892 - $6,604 to $5,743 - $7,753.
- Amend the related resolution implementing the proposed revised salary range for the Assistant City Clerk classification as follows:
RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NOS. 2002-21 AND 2002-57, RELATING TO MANAGEMENT COMPENSATION; AND RESOLUTION NO. 7223, AS AMENDED, RELATING TO CLASSIFICATION AND COMPENSATION OF POSITIONS FOR DEPARTMENT HEADS; APPROVING THE REVISED SALARY RANGE FOR THE ASSISTANT CITY CLERK.
B-5b.doc
Miscellaneous - City Manager's Office
c) Solicitation of Federal Funding for City Projects
It is recommended that the City Council authorize City staff to submit the projects mentioned in this staff report to Congresswoman Hilda Solis for possible funding consideration.
B-5c.doc
ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH B-5c:
Motion by ___________ 2nd by _____________
to waive further reading of the resolutions and adopt:
and to approve all other items except: ______________
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert
END OF CONSENT CALENDAR
C) PUBLIC HEARINGS
1) PUBLIC HEARINGS
APPEAL OF PLANNING COMMISSION DENIAL OF
VARIANCE NO. 03-10 AND TREE REMOVAL PERMIT NO. 03-04
Location: 338 S. La Serena Drive
Applicant/Appellant: Brian and Nancy Scrivens
- Verification of publication
- Open hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- Recommendation: The Planning commission and staff recommend that the City Council adopt the following resolution:
RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING VARIANCE NO. 03-10 AND TREE REMOVAL PERMIT NO. 03-04 ON APPEAL OF PLANNING COMMISSION ACTION
C-1.doc
Motion by ____________ 2nd by _____________
to waive further reading of the resolution and
to adopt ____ disapprove _____ hold over _____
2) PUBLIC HEARING
GALSTER PARK MASTER PLAN, AMENDMENT NO. 1
- Verification of publication
- Open hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- Recommendation: The Planning Commission, Community Services Commission, and staff recommend that the City Council adopt the following resolution:
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING GALSTER PARK MASTER PLAN, AMENDMENT NO. 1
C-2.doc
Motion by _____________ 2nd by _______________
to waive further reading of the resolution and
to adopt _____ disapprove ____ hold over _____
The Community Services Commission and staff further recommend that the City Council:
- Approve the report on the amendment to the Galster Park Master Plan by David Evans and Associates; and
- Approve the release of a request for proposals (RFP) for the firing of an architect to prepare the construction documents.
Motion by ___________ 2nd by _____________
to approve ________ disapprove _______ hold over ______
3) PUBLIC HEARING
ZONE CHANGE NO. 03-03
Location: Southeast Corner of Hollenbeck Street and
Garvey Avenue North
Applicant: Abell-Helou
- Verification of publication
- Open hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- Recommendation: The Planning commission and staff recommend that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 03-03 (Hollenbeck Street/Garvey Avenue North)
C-3.doc
Motion by ___________ 2nd by ______________
to waive further reading of the ordinance and
introduce _____ disapprove ____ hold over ____
D) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at _____ pm to convene the CDC. Reconvene the City Council meeting at ______ pm.
020304 I.doc
020304 II.doc
AG020304.doc
AG020304.spc.doc
E) DEPARTMENTAL MATTERS
FINANCE DEPARTMENT
1) 2003/04 Fiscal Year Mid-Year Budget Update
It is recommended that the City Council receive and file the budget update and provide direction as appropriate
E-1.doc
Motion by _________ 2nd by ____________
to ____________________________________
COMMUNITY SERVICES
2) California Street Hockey Association (CSHA)
Restated and Amended Agreement
It is recommended that the City Council:
- Approve the request from CSHA to defer the payment schedule of the Maintenance and Operation Agreement with the City of West Covina by one year beginning 2002 to 2003; and
- Approve the proposed Restated and Amended Maintenance and Operation Agreement to reflect operations in the enclosed Planet Hockey facility; and
- Approve CSHA request to activate a five-year option renewal as stated in the Agreement
E-2.doc
Motion by ____________ 2nd by ___________
to approve ______ disapprove ______ hold over _____
COMMUNITY DEVELOPMENT COMMISSION
3) Development of City Property Located at Morganfield Avenue and Valley Boulevard (APN Nos. 8742-013-900 & 8742-013-901)
It is recommended that the City Council direct Planning staff to conduct a community meeting to obtain public input.
E-3.doc
Motion by ___________ 2nd by __________
to approve _____ disapprove ____ hold over ______
HUMAN RESOURCES
4) Adjustments to Future Elected Official Salaries
It is recommended that the City Council provide staff direction regarding this matter.
E-4.doc
Motion by ____________ 2nd by _____________
to ________________________________________
F) MAYOR'S REPORTS
1) Policy for Naming City Facilities After Individuals
- Select the items the City Council wishes to include in a formal policy for naming City facilities after individuals, and refer back to City staff to draft; and/or
- Instruct staff to bring back a report on the options and costs for creating a "Wall of Fame."
F-1.doc
Motion by ___________ 2nd by ____________
to ______________________________________
G) COUNCILMEMBERS' REPORTS
1) Councilmember Hernandez -
Report on Procedure and Impacts on Reviewing Legal Counsel for Various City Services
City staff recommends that the City Council provide direction to staff regarding this matter.
G-1.doc
Legal Costs survey0304-Final.xls
Legal-city attorney.xls
Motion by ___________ 2nd by _____________
to _______________________________________
2) Councilmember Miller
Amar Road and Azusa Avenue Improvements
It is recommended that the City Council provide staff with direction on this matter.
G-2.doc
Motion by ___________ 2nd by _____________
to _______________________________________
ADJOURNMENT
Motion by ________ 2nd by _______ to adjourn the meeting at ______ pm.
TENTATIVE CITY COUNCIL MEETINGS
| Tuesday 2/17/04 |
|
7:00 pm Regular City Council meeting |
| Tuesday 3/2/04 |
|
7:00 pm Regular City Council meeting |
| Tuesday 3/16/04 |
|
7:00 pm Regular City Council meeting |
|
| | |
| |
