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Tuesday, March 02, 2004
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, March 2, 2004
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday and the City will try to accommodate you. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.

INSPIRATION

PLEDGE OF ALLEGIANCE

Councilmember Wong

ROLL CALL

Herfert, Miller, Hernandez, Sanderson, Wong

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

APPROVAL OF MINUTES

Regular meeting of February 3, 2004
min020304.doc

Special meeting of February 17, 2004
min021704.doc

Regular meeting of February 17, 2004
min021704.doc

PRESENTATIONS

* Student Government Day

* ADA Committee Recognition

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.

B) ITEMS HELD OVER FROM PREVIOUS MEETINGS

C) CONSENT CALENDAR

1) Commission Summary of Actions (receive & file)

a) Human Resources 01/14/04
C-1a.doc

b) Planning 02/24/04
C-1b.doc

2) Claims Against the City of West Covina

a) Linda Guzman vs. City of West Covina
It is recommended that the property damage claim of Linda Guzman be denied and the claimant be so notified.
C-2a.doc

b) Susie Meraz vs. City of West Covina
It is recommended that the property damage claim of Susie Meraz Fuller be denied and the claimant be so notified.
C-2b.doc

c) Vincent Cho vs. City of West Covina
It is recommended that the property damage claim filed by Vincent Cho be denied and the claimant be so notified.
C-2c.doc

d) Octavio A. Ramirez vs. City of West Covina
It is recommended that the financial loss claim filed by Octavio A. Ramirez be denied and the claimant be so notified.
C-2d.doc

3) Approval of Final Maps

a) Lot Line Adjustment No. 160
Location: 1724 Gigar Road and 1728 Gigar Road
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 160 AT 1724 GIGAR ROAD AND 1728 GIGAR ROAD AND DIRECTING THE RECORDATION THEREOF (PAUL GIGAR AND ANN GIGAR)
C-3a.doc
C-3a Attachment.doc

b) Lot Line Adjustment No. 161
Location: 143 North Barranca Street
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 161 AT 143 NORTH BARRANCA STREET AND DIRECTING THE RECORDATION THEREOF (COMMUNITY DEVELOPMENT COMMISSION)
C-3b.doc
C-3b Attachment.doc

4) Traffic Committee Minutes of February 17, 2004 (accept & file)
C-4.doc
C-4 Attachment.doc

I. Request of the City of West Covina
That "I-Stop" be installed at the bus stop located at Lark Ellen Avenue and Vine Avenue on a trail basis.

Traffic Committee Recommendation:
That "I-Stop" be installed at the bus stop located at Lark Ellen Avenue and Vine Avenue on a trail basis.

II. Request of W. C. Willis, West Covina Resident
That parking on Craig Drive from Cameron Avenue to Holly Place be restricted to permit only parking.

Traffic Committee Recommendation:
That parking on Craig Drive from Cameron Avenue to Holly Place be restricted to permit only parking from 7:00 a.m. to 5:00 p.m., Monday through Friday.

III. Request of Ed Scheidler, West Covina Resident
That traffic control conditions be reviewed at the intersection of Willow Avenue and Bromley Avenue.

Traffic Committee Recommendation:
That stop signs (R1) be installed along with stop messages and stop ahead signs (W17) on the north and southbound approaches of Willow Avenue at Bromley Avenue and on the eastbound approach of Bromley Avenue at Willow Avenue based on restricted sight distance.

That the striping and reflective pavement markers be added to realign the eastbound approach at a right angle.

IV. Request of Debby Hodgson, Principal Mesa Elementary School and Marie Bryan, West Covina Resident
That condition of the existing school crosswalk for Mesa Elementary School on Barranca Street be reviewed.

Traffic Committee Recommendation:
That staff be directed to determine if a multi-way stop is warranted on Barranca Street at Sunset Hill Drive and bring back to Traffic Committee for review and consideration if warranted.

That "no stopping" signs be installed on the Barranca Street adjacent to the school crosswalk.

That parking of vehicle in excess of six feet in height be restricted along the east of Barranca Street south of Sunset Hill Drive.

That rumble strips be installed adjacent to the existing W63, school ahead warning sign.

That solar-powered flashing beacons be installed at Mesa Elementary School. The cost is approximately $15,000 and will be funded from project no. TP-04504 - Traffic Signal minor mods. (Traffic Safety Fund)

That staff continue to apply for grants for the installation of in-pavement flashing lights at school crosswalks.

That speed limit signs with "radar enforced" be installed along Barranca Street from South Garvey Avenue to Cameron Avenue.

4) Traffic Committee Minutes of February 17, 2004 (accept & file)

V. Request of Manolu Gualberto, West Covina Resident
That the traffic conditions along Doublegrove Street from Grenoble Avenue to Autumn Drive be reviewed.

Traffic Committee Recommendation:
That 25 mph speed limit signs with radar-enforced plates be installed on the east and westbound Doublegrove Street.

That centerline on the curve on Doublegrove Street west of Cambridge Court be painted and marked with reflective pavement markers.

That centerline at the intersection of Doublegrove Street and Grenoble Avenue be painted and marked with reflective pavement markers.

That the radar trailer be utilized to make drivers aware of their vehicle speed along Doublegrove Street and that the Police Department increase speed enforcement as feasible.

5) City Treasurer's Report (receive & file)

Report for the month of January 2004.
RDA Treas 03-04.xls
C-5.doc

6) Award of Bid

Installation of "Infrared Activated Date-Encoded Traffic Signal Priority Control System" - Project No. TP-03502
It is recommended that the City Council authorize the award of the contract to 3M Corporation in the amount of $149,995.79 from account numbers 123.85.8436.7800 and 152.85.8436.7800.
C-6 SIGNAL PRIORITY CONTROL SYSTEM 2-17-04.doc

7) Miscellaneous - Public Works Department

a) Renewal of the Citywide Lighting and Maintenance District and Landscaping Maintenance Districts Nos. 4, 6 and 7 - Ordering of Engineer's Reports
It is recommended that the City Council adopt the following resolutions:

1. RESOLUTION NO. ___________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ORDERING THE CITY ENGINEER TO PREPARE AND FILE A REPORT IN ACCORDANCE WITH PROPOSITION 218 AND ARTICLE 4, CHAPTER 1, PART 2, "LANDSCAPING AND LIGHTING ACT OF 1972", BEING DIVISION 15, STREETS AND HIGHWAYS CODE OF THE STATE OF CALIFORNIA, ORDERING CERTAIN LANDSCAPING AND LIGHTING MAINTENANCE IN THE CITY OF WEST COVINA, CALIFORNIA, FOR THE SUBSEQUENT FISCAL YEAR COMMENCING JULY 1, 2004

WEST COVINA LIGHTING AND MAINTENANCE DISTRICT
C-7a_Renewal of the Citywide Lighting and Maintenance District....doc

C-7a_Renewal of the Citywide Lighting and Maintenance District_Attachment 1.doc

(2004-2005)

2. RESOLUTION NO. ___________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE CONFIRMATION OF THE WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 4 LEVY AND COLLECTION OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE LANDSCAPING AND LIGHTING ACT OF 1972 FOR FISCAL YEAR 2004-2005

WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 4
(2004-2005)
C-7a_Renewal of the Citywide Lighting and Maintenance District_Attachment 2.doc

3. RESOLUTION NO. ___________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE CONFIRMATION OF THE WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 6 LEVY AND COLLECTION OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE LANDSCAPING AND LIGHTING ACT OF 1972 FOR FISCAL YEAR 2004-2005

WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 6 (2004-2005)
C-7a_Renewal of the Citywide Lighting and Maintenance District_Attachment 3.doc

4. RESOLUTION NO. ___________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING PROCEEDINGS FOR THE CONFIRMATION OF THE WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 7 LEVY AND COLLECTION OF ASSESSMENT WITHIN THAT DISTRICT PURSUANT TO PROPOSITION 218 AND THE LANDSCAPING AND LIGHTING ACT OF 1972 FOR FISCAL YEAR 2004-2005

WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 7 (2004-2005)
C-7a_Renewal of the Citywide Lighting and Maintenance District_Attachment 4.doc

Miscellaneous - Human Resources

b) No report submitted for this item number.

c) Approval of Revised Class Specification for Police Records Supervisor

It is recommended that the City Council adopt the following resolution, regarding the proposed revised class specification for Police Records Supervisor.

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REVISED CLASS SPECIFICATION FOR POLICE RECORDS SUPERVISOR
C-7c.doc

7) Miscellaneous - Environmental Management

d) Authorization to Apply for Rubberized Asphalt Concrete (RAC) Grant for FY 2003/2004 and FY 2004/2005 and Adoption of Resolution
It is recommended that the City Council:
  1. Authorize the submittal of an application to apply for Senate Bill 1346 (SB1346) Rubberized Asphalt Concrete (RAC) Grant in the amount of $150,000 each for FY 2003/2004 and FY 2004/2005, and
  2. Adopt the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING PARTICIPATION IN THE SB 1346 RUBBERIZED ASPHALT CONCRETE GRANT PROGRAM FOR FY 2003/2004 AND FY 2004/2005
C-7d.doc

Miscellaneous - Police Department

e) Additional OTS Seat Belt Grant Funds
It is recommended that the City Council accept the additional $18,201 California Seat Belt Compliance Campaign (CSBCC) grant funds from the State Office of Traffic Safety (OTS) and appropriate the grant as follows:
  • $16,485 into 198.31.3110.5113 for seat belt enforcement overtime;
  • $1,480 into 198.31.3110.5151 for overtime Workers' Comp benefit;
  • $220 into 198.31.3110.5155 for overtime Medicare benefit;
  • $16 into 198.31.3110.5156 for overtime Unemployment Insurance benefit.

C-7e.doc

f) New State Homeland Security Grant
It is recommended that the City Council:

1. Accept and appropriate the 2003 Part II State Homeland Security grant as follows:
  • $93,697.56 into 196.31.3113.7160 (Police equipment)
  • $93,168 into 196.32.3213.7160 (Fire equipment)
  • $23,704.92 into 196.33.3313.7160 (Communications equipment)

2. Authorize the purchase of 59 Motorola MT2000 portable radios from Communications Center of Anaheim, the vendor offering the lowest price, for $73,704.45, including tax and shipping, using Police equipment grant funds.
C-7f.doc

ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH C-7f:

Motion by ___________ 2nd by _____________
to waive further reading of the resolutions and adopt:

and to approve all other items except: ______________

ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert

END OF CONSENT CALENDAR

D) PUBLIC HEARINGS

1) CONTINUED PUBLIC HEARING
CODE AMENDMENT NO. 03-05
TRAILERS AS LIVING QUARTERS
This public hearing was opened at the meeting of February 17, 2004 and continued to this evening.
  1. Staff presentation
  2. Public testimony
  3. Close hearing
  4. Council discussion
  5. Recommendation: The Planning commission and staff recommend that the City Council introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE REGULATING MOTOR HOMES AND TRAILERS AS LIVING QUARTERS (Code Amendment No. 03-05)
D-1.doc

Motion by ____________ 2nd by _____________
to waive further reading of the ordinance and

introduce ____ disapprove _____ hold over _____

ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert

2) PUBLIC HEARING
CODE AMENDMENT NO. 03-04
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: The Planning commission and staff recommend that the City Council introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE, PERTAINING TO VEHICLE HYDRAULIC LIFTS IN RESIDENTIAL NEIGHBORHOODS
D-2.doc

Motion by ____________ 2nd by ______________
to waive further reading of the ordinance and

to introduce _____ disapprove ____ hold over _____
ROLL CALL: Hernandez, Miller, Sanderson, Wong, Herfert

3) APPEAL HEARING
APPEAL OF PLANNING COMMISSION DENIAL OF CONDITIONAL USE PERMIT NO. 03-20, REGARDING AUTO RELATED EQUIPMENT INSTALLATION
Location: 500 N. Azusa
Applicant/Appellant: Raeda Khatib & Ibrahim Jaber
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: The Planning commission and staff recommend that the City Council adopt the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING CONDITIONAL USE PERMIT NO. 03-20 ON APPEAL OF PLANNING COMMISSION ACTION
D-3.doc

Motion by ____________ 2nd by ______________
to waive further reading of the resolution and

adopt _____ disapprove ______ hold over ______

E) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at _____ pm to convene the CDC. Reconvene the City Council meeting at ______ pm.
CDC Agenda

F) DEPARTMENTAL MATTERS

PLANNING DEPARTMENT

1) Purchase and Sale Agreement for Nogales High School Surplus Property
Pursuant to City Council direction, staff recommends that the City Council approve a purchase and sale agreement for the purchase of approximately 2.6 acres of surplus land from the Rowland Unified School District for the amount of $740,000 and the resale of the same land for the same amount to the development firm of Abell-Helou.
F-1.doc

Motion by ____________ 2nd by ___________

approve ______ disapprove ______ hold over _____

FINANCE DEPARTMENT

2) 2003-2004 Recommended Capital Improvement Program Budget Adjustments
It is recommended that the City Council close the Capital Improvement Projects (CIP) listed in Table 1, place on hold the Capital Improvements listed in Table 2, and re-appropriate funds as listed in Table 3 as illustrated in the staff report.

Motion by ___________ 2nd by __________

to receive and file.
F-2.doc

G) MAYOR'S REPORTS

H) COUNCILMEMBERS' REPORTS

1) Councilmember Sanderson

Senior Citizens Survey Results
It is recommended hat City Council provides staff with direction in response to the Senior Citizens Survey.

Motion by ___________ 2nd by _____________

to _______________________________________
H-2 SENIOR SURVEY RESPONSES.Attachment B.doc

ADJOURNMENT

Motion by ________ 2nd by _______ to adjourn the meeting at ______ pm.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 3/16/04 7:00 pm Regular City Council meeting/Council reorganization
Tuesday 4/6/04 7:00 pm Regular City Council meeting
Tuesday 4/20/04 7:00 pm Regular City Council meeting