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Tuesday, April 20, 2004
SPECIAL MEETING
WEST COVINA CITY COUNCIL

Date: Tuesday, April 20, 2004
Time: 5:45 p.m.
Place: City Manager's Conference Rm

AGENDA

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting.

ROLL CALL

Miller, Sanderson, Herfert, Hernandez, Wong

I PUBLIC COMMENT ON ITEMS ON THE AGENDA


II CLOSED SESSION

CONFERENCE WITH LABOR NEGOTIATOR - Fields, Hoffman, Bachman
Pursuant to Government Code § 54957.6
West Covina Firefighters' Association, Local 3226
West Covina Police Officers' Association
West Covina Police Management Association

ADJOURNMENT

Motion by ________ 2nd by _________
to adjourn the meeting at ________ pm


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, April 20, 2004
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday and the City will try to accommodate you. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.

INVOCATION

Moment of Silence

PLEDGE OF ALLEGIANCE

Councilmember Herfert

ROLL CALL

Miller, Sanderson, Herfert, Hernandez, Wong

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

APPROVAL OF MINUTES

Special meeting of April 6, 2004
smin 04-06-04.doc

Regular meeting of April 6, 2004
min 04-06-04.doc

PRESENTATION

2004 Tournament of Roses President Mike Riffey to present the Mayor's Trophy from the Tournament of Roses Parade

* Resolution of Commendation
retiring Fire Captain Danny Fetter - over 26 years of service

* Proclamation - Clean-up Saturdays

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.

B) UNFINISHED BUSINESS

1) PLANNING

Ordinance for Adoption
Code Amendment No. 03-05
Trailers as Living Quarters
This ordinance would regulate motor homes and trailers as living quarters. The effective date of this ordinance will be May 20, 2004.

ORDINANCE NO. ______ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE REGULATING MOTOR HOMES AND TRAILERS AS LIVING QUARTERS

Motion by ________ 2nd by ____________
to waive further reading of the ordinance and

adopt ______ disapprove ______ hold over ______

ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller

2) COMMUNITY SERVICES

Equestrian Facility Feasibility Study
It is recommended that the City Council not pursue the development of an equestrian boarding facility given the current budget situation.
B-2 Equestrian Facility.doc
B-2 Equestrian.Attachment B.xls
B-2 Equestrian.Attachment C.doc

Motion by _________ 2nd by _____________

to approve _____ disapprove _____ hold over _____

C) CONSENT CALENDAR

1) Commission Summary of Actions (receive & file)

No reports for this meeting

2) Ordinance for Adoption (waive reading & adopt)

Code Amendment No. 03-04
Prohibiting Hydraulic Vehicular Lifts in Single-Family and
Multi-Family Residential Zones
This ordinance would prohibit hydraulic lifts and similar types of mechanical or hydraulic equipment in single-family and multi-family residential zones, and provides for restrictions on the disposal of oil and other fluids and storing of tools and auto parts. The effective date of this ordinance will be May 20, 2004.

ORDINANCE NO. ______ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO THE REGULATION OF HYDRAULIC LIFTS AND SIMILAR TYPES OF AUTO REPAIR EQUIPMENT WITHIN THE "SINGLE-FAMILY RESIDENTIAL" (R-1) AND "RESIDENTIAL AGRICULTURAL" (R-A) ZONES

3) Approval of Final Maps

a) Approval of Final Map for Parcel Map No. 26751
Location: 1045 S. Willow Avenue
Subdivider: Roberto and Maria Rocha
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF PARCEL MAP NO. 26751 LOCATED AT 1045 S. WILLOW AVENUE AND DIRECTING THE RECORDATION THEREOF (Roberto and Maria Rocha)

b) Approval of Final Map for Tract No. 53995
Location: Northwest Corner of Orange Avenue and Badillo Street
Subdivider: DC Corporation
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. _____ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL MAP OF TRACT MAP NO. 53995 LOCATED AT THE NORTHWEST CORNER OF ORANGE AVENUE AND BADILLO STREET AND DIRECTING THE RECORDATION THEREOF (DC CORPORATION)
C-3b Attachment.doc

4) Miscellaneous By Department

Miscellaneous - Public Works

a) Landscape Maintenance District No. 4
Preliminary Approval of the Engineer's Report
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON JUNE 1, 2004 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4 COMMENCING IN FISCAL YEAR 2004-2005 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT
C-4a Landscape Maintenance District No. 4.doc
C-4a Attachment.doc

b) Landscape Maintenance District No. 6
Preliminary Approval of the Engineer's Report
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON JUNE 1, 2004 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6 COMMENCING IN FISCAL YEAR 2004-2005 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT
C-4b Landscape Maintenance District No. 6.doc
C-4b Attachment.doc

4) Miscellaneous - Public Works

c) Landscape Maintenance District No. 7
Preliminary Approval of the Engineer's Report
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE CERTIFIED ENGINEER'S REPORT AND DECLARING ITS INTENTION TO HOLD A PUBLIC HEARING ON JUNE 1, 2004 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7 COMMENCING IN FISCAL YEAR 2004-2005 TO FUND THE OPERATION AND MAINTENANCE OF CERTAIN LANDSCAPING AND APPURTENANT FACILITIES WITHIN THE BOUNDARIES OF THE DISTRICT
C-4c Landscape Maintenance District No. 7.doc
C-4c Attachment.doc

Miscellaneous - Police Department

d) Software Migration Services and Equipment for
West Covina Service Group
It is recommended that the City Council:
  1. Authorize the WCSG to contract with DB-NET, Inc. for up to $42,500 for computer consulting services (COBOL software source code conversion and Sweet3000 Intrinsic Library source code).

  2. Authorize the WCSG to purchase up to $147,000 of needed computer hardware (five Mobile Workstations, five Precision Workstations, one Power Vault Storage Server, one 6650 Server, tow Gigabit Switches, and four 2650 Servers), from the Dell Computers-the City's sole-source provider under the Western States Contract Alliance.
    C-4d.doc

Miscellaneous - Environmental Management

e) BKK Landfill Closure Plans Monthly Status Report

It is recommended that the City Council receive and file this report.
C-4e BKK Status Rpt.doc

Miscellaneous - Community Services

f) Clear Channel - Bus Shelter Advertising Contract Agreement
It is recommended that the City Council authorize the City Manager and City Clerk to execute the attached bus shelter advertising contract extension for five years with Clear Channel Outdoor, Inc.
C-4f Clear Channel.doc
C-4f AddendumAgrmtClearChannelCln.doc

4) Miscellaneous - Community Services

g) Application for the Land and Water Conservation Grant Program
It is recommended that the City Council:
  1. Authorize the application of the Land and Water Conservation Fund Program (LWCF) via the attached Resolution to fund the Trails at Galster Park Project for $300,000 involving development of outdoor recreation areas and facilities.
  2. Approve the following resolution:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE LAND AND WATER CONSERVATION FUND PROGRAM FOR THE TRAILS AT GALSTER PARK PROJECT
C-4g LWCF Grant - Staff Report.doc
C-4g LWCF Grant - Attachment A.doc
C-4g LWCF Grant Resolution - Attachment B.doc

Miscellaneous - City Manager's Office

h) Rental Fee for Use of Community Room at City Hall
It is recommended that City Council adopt the following resolution to establish a Community Room rental fee.

RESOLUTION NO. _____ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ESTABLISHING A RENTAL FEE FOR USE OF THE COMMUNITY ROOM AT CITY HALL
C-4h.doc

ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH C-4h:

Motion by ___________ 2nd by _____________
to waive further reading of the ordinance and resolutions and adopt:

and to approve all other items except: ______________

ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller

END OF CONSENT CALENDAR

D) PUBLIC HEARINGS

1) PROTEST HEARING
WEED ABATEMENT 2004
  1. Affidavit of Mailing
  2. Open hearing
  3. Staff presentation
  4. Written protests or objections
  5. Public testimony
  6. Close hearing
  7. Council discussion
  8. It is recommended that the City Council order the abatement of weeds and rubbish on those properties described in Resolution of Intention No. 2004-23.

Weed Abate Staff Report 2004.doc

Motion by ____________ 2nd by ______________

to approve ______ disapprove ______ hold over ______

2) PUBLIC HEARING
CODE AMENDMENT NO. 03-01
SECOND DWELLING UNITS
  1. Affidavit of Mailing
  2. Open hearing
  3. Staff presentation
  4. Written protests or objections
  5. Public testimony
  6. Close hearing
  7. Council discussion
  8. The Planning Commission and staff recommend that the City Council introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE REGULATING SECOND DWELLING UNITS (Code Amendment No. 03-01)

Motion by _________ 2nd by ___________
to waive further reading of the ordinance and

introduce _____ disapprove _____ hold over ______

ROLL CAL: Herfert, Hernandez, Sanderson, Wong, Miller

E) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at ___________ pm to convene the CDC. Reconvene the City Council meeting at ____________ pm.


F) DEPARTMENTAL MATTERS

COMMUNITY SERVICES

1) Dedication and Placement of Plaque Honoring Members of the World War II Japanese American Combat Army Units
It is recommended that the City Council approve the following:
  1. The request from the East San Gabriel Valley Japanese Community Center to place a plaque in the vicinity of the Veterans Memorial Wall honoring the World War II Japanese American Combat Army Units.
  2. The west landscaped garden inside the West Covina Civic Center Courtyard be used for all future plaques within that category honoring battalion military units with all costs (material and installation) paid by the requesting party with a standard size of 18" x 18" in bronze placed on a standard uniform base pedestal for consistency approved by City Council.
    F-1 Dedication WWII Plaque.doc

Motion by __________ 2nd by _____________

to approve ______ disapprove _____ hold over ____

2) Public Service Project Funding Alternatives and Family Solutions, Inc. Funding
Staff recommends that the City Council:
  1. Provide staff with direction on the possibility of using Proposition A Local Return funds, Community Development Commission (CDC) Set-Aside funds, and give priority to a certain non-profit to purchase a surplus vehicle.
  2. Provide staff direction on any funding adjustments considered for Family Solutions, Inc.
    F-2 Public Service Project Funding.doc
    F-2 Attach. C .doc
Motion by __________ 2nd by _____________

to __________________________________

PLANNING DEPARTMENT

3) Initiation of Code Amendment: Banners for Non-Profit Organizations Within Public Right-Of-Way
Staff recommends that the City Council consider the adoption of the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, INITIATING AN AMENDMENT TO CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE PERTAINING TO ALLOWING CERTAIN BANNERS FOR NON-PROFIT ORGANIZATIONS WITHIN THE PUBLIC RIGHT-OF-WAY

Motion by __________ 2nd by ___________
to waive further reading of the resolution and

adopt ______ disapprove ______ hold over ______

G) CONTINUED ORAL COMMUNICATIONS (3 Minutes Each Speaker)
This is the time for citizens to address the City Council if the thirty-minute time allotment at the beginning of the meeting was spent.

H) MAYOR'S REPORTS

1) Annual Appointment of City Council Representatives to Other Agencies
It is recommended that the Mayor make appointments to the various organizations described in the staff report, subject to City Council confirmation. It is further recommended that the representatives to the San Gabriel Valley Council of Governments be named in the following resolution:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, NAMING ___________ AS THE GOVERNING BOARD REPRESENTATIVE TO SAN GABRIEL VALLEY COUNCIL OF GOVERNMENTS, AND ___________ AS THE ALTERNATE
SGVCOG Resolution.doc

Motion by __________ 2nd by ___________
to waive further reading of the resolution and

adopt ____ disapprove ____ hold over ____

I) COUNCILMEMBERS' REPORTS

ADJOURNMENT

Motion by ________ 2nd by _______ to adjourn the meeting at ______ pm.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 5/4/04 7:00 pm Regular City Council meeting
Tuesday 5/18/04 7:00 pm Regular City Council meeting
Tuesday 6/1/04 7:00 pm Regular City Council meeting
Wednesday 6/9/04 7:00 pm Special joint meeting with
Rowland Unified School District
Tuesday 6/13/04 7:00 pm Regular City Council meeting