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Tuesday, June 15, 2004
SPECIAL MEETING
WEST COVINA CITY COUNCIL

Date: Tuesday, June 15, 2004
Time: 5:45 p.m.
Place: City Manager's Conference Rm.

AGENDA

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting.

ROLL CALL

Miller, Sanderson, Herfert, Hernandez, Wong

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(a)
* Ces'ari Garcia vs City of West Covina
* Valencia Heights Water Company vs City of West Covina

ADJOURNMENT

Motion by _________ 2nd by _________
to adjourn the meeting at _______ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, June 15, 2004
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday and the City will try to accommodate you. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.

INVOCATION

Pastor Kelly DuPee
Faith Community Church

PLEDGE OF ALLEGIANCE

Councilmember Herfert

ROLL CALL

Miller, Sanderson, Herfert, Hernandez, Wong

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

APPROVAL OF MINUTES

Special meeting of May 19, 2004
Special meeting of June 1, 2004
Special meeting of June 9, 2004
smin 05-19-04.doc
smin-06-01-04.doc
smin 06-09-04.doc

PRESENTATIONS

Blue Star Video

Clean Campus Competition

Presentation of 2005 Rose Float Design

American Cancer Society Relay for Life

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.

B) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

1) Councilmember Herfert
City Council Standing Rules
City staff recommends that the City Council provide staff direction regarding this matter.

B-1.doc
B-1 Attachment.doc

Motion by ___________ 2nd by ____________

to ______________________________________

2) Councilmember Wong
Voter Initiative of Financing the Big League Dreams (BLD) Project
It is recommended that the City Council provide direction to staff regarding this matter.

B-2.doc

Motion by ___________ 2nd by ____________

to ______________________________________

3) Councilmember Hernandez
Glendora Avenue Master Plan-
Downtown Area Revitalization
To receive and file staff report.

B-3.doc

B-3 Attachment.doc

Motion by ___________ 2nd by ____________

to approve ______ disapprove ______ hold over _____

4) Planning Department
Potential Sale of City Property on Morganfield Avenue
Staff recommends that the City Council provide direction to staff regarding the potential sale of City-owned property on Morganfield Avenue.

B-4 .doc

Motion by ___________ 2nd by ____________

to ______________________________________

5) City Clerk's Office
Available General Municipal Election Dates
It is recommended that the City Council take one of the following actions:

1) Choose one of the following available election dates and introduce the ordinance inserting the chosen date:

a) June of the odd-numbered years
b) November of the odd-numbered years
c) March of the even-numbered years

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, MOVING THE DATE OF THE CITY'S GENERAL MUNICIPAL ELECTION FROM MARCH OF THE ODD-NUMBERED YEARS TO ________________________________

and authorize $10,000 from the general fund to cover the notification process.

OR

2) Receive and file the staff report, making no changes to the current March 8, 2005 election date.

B-5.doc

Motion by ___________ 2nd by ____________

to ______________________________________

6) Fire Department
Ambulance Service
It is recommended that the City Council take the following actions:
  1. Approve the revised Fire Department business plan to improve ambulance transportation services by utilizing current Firefighter/Paramedics to staff three city-owned ambulances. These ambulances will be staffed with two firefighter/paramedics.

  2. Authorize the City Attorney to send a written request to the Contract and Grants Division of the Department of Health Services requesting they begin the process of amending the current Emergency Ambulance Services Agreement between the City of West Covina and the County of Los Angeles.

  3. Accept the low bid and award the contract for billing services submitted by Whitman Enterprises of Sacramento California at 6% of net receipts.

  4. Find that Leader Industries Bid #MP0893 to the Orange County Fire Authority meets or exceeds all bid requirements of the City, and authorize the Fire Department to purchase four ambulances from Leader Industries.

  5. Adopt the following resolution authorizing the lease purchase financing with Sun Trust Leasing Corporation, in the amount of $261,791.80 to fund the acquisition of four (4) ambulances (1 is a reserve) and authorizing the director of Finance to execute all necessary documents.

RESOLUTION NO._______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE EXECUTION AND DELIVERY OF EQUIPMENT SCHEDULE NO. 3, AN ESCROW AGREEMENT, AND RELATED INSTRUMENTS, AND DETERMINING OTHER MATTERS IN CONNECTION THEREWITH
B-6.doc

Motion by __________ 2nd by ___________ to
waive further reading of the resolution and to

adopt ______ disapprove _____ hold over _____

C) CONSENT CALENDAR

1) Commission Summary of Actions (receive & file)

a) Community Services 05/11/04
b) Senior Citizens 05/13/04
C-1a.doc
C-1b.doc

2) Ordinance for Adoption (waive reading & adopt)

Amendment No. Three (3) to the Redevelopment Plan for the West Covina Redevelopment Project Area
This ordinance was introduced at the City Council meeting of June 1, 2004. This ordinance will approve and adopt the third amendment to the West Covina Redevelopment Plan for the West Covina Redevelopment Project Area.

ORDINANCE NO. __________ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING AND ADOPTING THE THIRD AMENDMENT TO THE WEST COVINA REDEVELOPMENT PLAN FOR THE WEST COVINA REDEVELOPMENT PROJECT AREA
C-2.doc
C-2 Ordinance .doc

3) Miscellaneous - Fire Department

a) Fire Engine 4 (F-22) Accident Repair Authorization
It is recommended that the City Council authorize up to $80,000.00 for the transportation and repair of Fire Engine 4 (F-22). Preliminary repair cost estimate is $61,500.00. It is also recommended that the City Council approve an appropriation of $80,000 from the self-insurance reserve to Risk Management's Uninsured Loss Account # 360.15.1520.6417 to cover the funding for the loss.
C-3a.doc

Miscellaneous - City Clerk's Office

b) Procedures for Handling Materials Submitted at City Council Meetings
It is recommended that the City Council accept the procedures for handling documents and/or materials submitted during the Council meetings intended for Councilmembers' perusal.
C-3b.doc

3) Miscellaneous - Environmental Management

c) Resolution Establishing Change in Time for Waste Management and Environmental Quality Commission Meetings from 7:30 p.m. to 7:00 p.m.
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. __________ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 5682 RELATING TO MEETING TIMES AND PLACES OF CITY BOARDS AND COMMISSIONS TO CHANGE THE MEETING TIME OF THE WASTE MANAGEMENT AND ENVIRONMENTAL QUALITY COMMISSION FROM 7:30 P.M. TO 7:00 P.M.
C-3c.doc

d) BKK Closure Plans Monthly Status
It is recommended that the City Council receive and file this report.
C-3d.doc

Miscellaneous - Community Services

e) Renewal of Dial-A-Ride (DAR) Agreement with Los Angeles County
It is recommended that the City Council authorize the City Manager and City Clerk to execute a two-year renewal Agreement with Los Angeles County for the City of West Covina to provide Dial-A-Ride services for the County from July 1, 2004 to June 30, 2006.
C-3e.doc

4) Miscellaneous - Public Works Department

f) Request for Reallocation of Property Taxes County Sanitation District Annexation
Location: Southwest Corner of Nogales Street and Shakespeare Drive
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF LOS ANGELES, THE BOARD OF DIRECTORS OF COUNTY SANITATION DISTRICT NO. 21 OF THE COUNTY OF LOS ANGELES, AND THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING AND ACCEPTING NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING FROM AN ANNEXATION TO COUNTY SANITATION DISTRICT NO. 21, BEING ANNEXATION NO. 702
C-3f.doc

g) Installation of Banners Over Amar Road and Over Vincent Avenue
It is recommended that the City Council authorize the installation of banners by City staff at no cost to approved non-profit groups subject to the Planning Department's Public Right-of-Way Banner Application approval process.
C-3g.doc

h) Lot Line Adjustment No. 162
Location: 1220 and 1230 S. Glendora Avenue
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 162 AT 1220 AND 1230 S. GLENDORA AVENUE AND DIRECTING THE RECORDATION THEREOF (HILLCREST DEVELOPMENT)
C-3h.doc
C-3h Resolution.doc

Miscellaneous - Finance

i) City Loan for the West Covina Redevelopment Project Area
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO.__________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING A LOAN TO THE WEST COVINA COMMUNITY DEVELOPMENT COMMISSION FOR THE PAYMENT OF PROJECT AND ADMINISTRATIVE EXPENSES FOR THE WEST COVINA REDEVELOPMENT PROJECT AREA
C-3i.doc
C-3i Resolution.doc

j) A City Loan for the City-Wide Project Area
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO.__________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING A LOAN TO THE WEST COVINA COMMUNITY DEVELOPMENT COMMISSION FOR THE PAYMENT OF PROJECT AND ADMINISTRATIVE EXPENSES FOR THE CITY-WIDE PROJECT AREA
C-3j.doc
C-3j Resolution.doc

Miscellaneous - Risk Management

k) Renewal of Property Insurance for FY 2004/05
It is recommended the City Council approve renewal of the City's existing property insurance coverage with Travelers Property Casualty Group, quote #1, at a cost of $84,500 for FY 2004/05.
C-3k.doc

Miscellaneous - Community Development Commission

l) The City Council Shall Consider an Exclusive Negotiating Agreement Between the City and Dynamic Business Holding Inc. for the Potential Development of a 2.6 Acres Portion of the Civic Center Property
It is recommended that the City Council review and approve the 120-day Exclusive Negotiating Agreement (ENA) between Dynamic Business Holdings Inc. for the potential development of a 2.6 acre portion of the Civic Center Property for a mixed-use commercial retail/office development.
C-3l.doc

ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH C-3l:

Motion by ___________ 2nd by _____________
to waive further reading of the ordinance/resolutions and introduce/adopt:

and to approve all other items except: ______________

ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller

END OF CONSENT CALENDAR

D) PUBLIC HEARINGS

1) PUBLIC HEARING
WEST COVINA CITYWIDE LIGHTING AND MAINTENANCE DISTRICT
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council adopt the following resolutions:

    RESOLUTION NO. __________- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT AND THE PLANS, SPECIFICATIONS, ESTIMATES, DIAGRAM AND ASSESSMENTS CONTAINED THEREIN; ORDERING LIGHTING FIXTURES AND ELECTRICAL CURRENT TO BE FURNISHED FOR LIGHTING FIXTURES AND TO ORDER STREET TREES TO BE INSTALLED AND MAINTAINED IN THE WEST COVINA CITYWIDE LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEARS BEGINNING JULY 1, 2004
    D-1.doc
    D-1 Resolution.doc

Motion by ____________ 2nd by ______________
to waive further reading of the resolution and

adopt ______ disapprove ______ hold over ______

2) PUBLIC HEARING
WEST COVINA CITYWIDE SEWER SERVICE CHARGE METHOD OF COLLECTION
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council adopt the following resolutions:

    RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE COLLECTION OF THE ANNUAL SEWER SERVICE CHARGE THROUGH THE COUNTY TAX BILL
    D-2.doc
    D-2 Resolution.doc

Motion by ____________ 2nd by ______________
to waive further reading of the resolution and

adopt ______ disapprove ______ hold over ______

3) PUBLIC HEARING
CODE AMENDMENT NO. 04-01
BANNER FOR NON-PROFIT ORGANIZATIONS WITHIN
PUBLIC RIGHT-OF-WAY
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: Staff recommends that the City Council receive and file this report.
    D-3.doc

    Motion by ____________ 2nd by _____________

    to receive and file.

4) PUBLIC HEARING
RESOLUTION AUTHORIZING THE ISSUANCE OF
LEASE REVENUE BONDS, 2004 SERIES A (GOLF COURSE PROJECT)
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
    Recommendation: It is recommended that the City Council adopt the following resolution:

    RESOLUTION NO. __________ - RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA AUTHORIZING AND APPROVING A PROJECT LEASE, A LEASE AGREEMENT, A PRELIMINARY OFFICIAL STATEMENT, A FINAL OFFICIAL STATEMENT, A CONTINUING DISCLOSURE AGREEMENT, AND A BOND PURCHASE AGREEMENT; APPROVING THE RETENTION OF CERTAIN PROFESSIONAL FIRMS; AND AUTHORIZING THE TAKING OF CERTAIN OTHER ACTIONS IN CONNECTION THEREWITH
    D-4.doc

    Motion by ___________ 2nd by _________________
    to waive further reading of the resolution and

    adopt ______ disapprove ______ hold over _____

E) PUBLIC FINANCING AUTHORITY

Recess the City Council meeting at ________ pm to convene the CDC. Reconvene the City Council meeting at _________ pm.
E-PFA Agenda.doc
E-I.doc

F) COMMUNITY DEVELOPMENT COMMISSION

Recess the City Council meeting at ___________ pm to convene the CDC. Reconvene the City Council meeting at ____________ pm.
CDC Agenda
CDC min.doc

G) DEPARTMENTAL MATTERS

ENVIRONMENTAL MANAGEMENT

1) Update on the Status of the Graffiti Removal Contract
It is recommended that the City Council receive and file this report.
G-1.doc

Motion by __________ 2nd by _____________

to receive and file.

PLANNING DEPARTMENT

2) Delegation of Responsibility for Determining Public Convenience and Necessity for Alcoholic Beverage Licenses
Staff recommends that the City Council delegate the responsibility for rendering determinations of public convenience and necessity for alcoholic beverage licenses under the category "undue concentration" be referred to the Planning Director.
G-2.doc

Motion by ___________ 2nd by ___________
to approve ______ disapprove _____ hold over _____

H) CONTINUED ORAL COMMUNICATIONS (3 Minutes Each Speaker)
This is the time for citizens to address the City Council if the thirty-minute time allotment at the beginning of the meeting was spent.

I) MAYOR'S REPORTS

J) COUNCILMEMBERS' REPORTS

ADJOURNMENT

Motion by ________ 2nd by _______ to adjourn the meeting at ______ pm.

TENTATIVE CITY COUNCIL MEETINGS

Wednesday 6/16/04 7:00 pm Special City Council meeting
Tuesday 7/6/04 7:00 pm Regular City Council meeting
Tuesday 7/20/04 7:00 pm Regular City Council meeting



SPECIAL MEETING
WEST COVINA CITY COUNCIL

Date: Wednesday, June 16, 2004
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting.

PLEDGE OF ALLEGIANCE

Councilmember Hernandez

ROLL CALL

Miller, Sanderson, Herfert, Hernandez, Wong

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II 2004/05 FISCAL YEAR PRELIMINARY BUDGET PREVIEW
It is recommended that the City Council review the 2004-05 Preliminary Budget and take action as appropriate.
Preliminary Budget Preview.doc

Motion by ___________ 2nd by _____________

to _______________________________________

III APPROPRIATIONS LIMIT FOR FISCAL YEAR 204-2005
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. ____________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2005
Appropriations Limit .doc
III Resolution.doc

Motion by _______________ 2nd by ___________________ to waive further reading of the resolution and to

adopt ________ disapprove __________ hold over ________

IV PUBLIC HEARING
FEE AND CHARGE INCREASES
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation is to adopt the following resolution:

    RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING AND INCREASING CERTAIN FEES
    IV Fee & Chg.doc
    FEE & CHARGE.xls
    IV Resolution .doc

Motion by ________________ 2nd by ________________ to waive further reading of the resolution and to

adopt ________ disapprove ________ hold over _______

ADJOURNMENT Motion by _____ 2nd by _____
to adjourn the meeting at _______ pm.