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| | | | Tuesday, July 20, 2004SPECIAL MEETING
WEST COVINA CITY COUNCIL
| Date: |  | Tuesday, July 20, 2004 | | Time: | | 5:45 p.m. | | Place: | | City Manager's Conference Rm.
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AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina. The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at this meeting, the City will try to accommodate you in every reasonable manner. Please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Friday at least 48 hours prior to the meeting. For sign language interpreter services at Council meetings, please call at least four working days prior to the meeting.
ROLL CALL
Miller, Sanderson, Herfert, Hernandez, Wong
I PUBLIC COMMENT ON ITEMS ON THE AGENDA
II CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATOR -
Pursuant to Government Code § 54957.6
Agency Designated Representatives: Fields, Hoffman, Bachman
Employee Organizations:
West Covina Firefighters' Association, Local 3226
West Covina Police Officers' Association
West Covina Police Management Association
ADJOURNMENT
Motion by ____________ 2nd by ____________
to adjourn the meeting at _______ pm.
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
| Date: | | Tuesday, July 20, 2004 | | Time: | | 7:00 p.m. | | Place: | | Council Chambers
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AGENDA
Agenda material is available for review before the meeting at the City Clerk's Office, Room 317 at City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org. The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at this meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 a.m. to 5 p.m. Monday through Friday and the City will try to accommodate you. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than three working days prior to the meeting.
INVOCATION
PLEDGE OF ALLEGIANCE
Councilmember Sanderson
ROLL CALL
Miller, Sanderson, Herfert, Hernandez, Wong
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
APPROVAL OF MINUTES
Regular meeting of June 1, 2004
Special meeting of June 29, 2004 (6:30 p.m.)
Special meeting of June 29, 2004 (7:00 p.m.)
Regular meeting of July 6, 2004
min 06-01-04.doc
smin 06-29-04a.doc
smin 06-29-04b.doc
min 07-06-04.doc
PRESENTATIONS
Blue Star Video
Badge Ceremony - Incoming Fire Chief Richard Elliott
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956) This is the time of the meeting to address the City Council on any municipal matter not listed on the Agenda.
B) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
1) City Manager's Office -
Payment of San Gabriel Valley Council of Governments 04/05 Dues
It is recommended that the City Council authorize the payment of dues for the San Gabriel Valley Council of Governments in the amount of $29,736 from the following accounts (subject to the approval of the FY 2004/2005 Budget):
- Transit and Transportation program fee (Prop. A & C) of $13,368 to be paid out of Account No. 121.51.5140.6120.
- Air Quality program fee (AB 2766) of $13,368 to be paid out of Account No. 119.52.5223.6120.
- General Fund Fee of $3,000 to be paid out of Account No. 110.13.1350.6087.
B-1.doc
B-1 Power Point Presentation.ppt
Motion by _________ 2nd by _________
to approve _____ disapprove _____ hold over _____
C) CONSENT CALENDAR
1) Commission Summary of Actions (receive & file)
Planning 07/13/04
C-1.doc
2) Ordinance for Adoption (waive reading & adopt)
Senior Commission Responsibilities
This ordinance was introduced at the City Council meeting of July 6, 2004. The ordinance amends Section 2-76 of the West Covina Municipal Code revising the responsibilities of the Senior Commission to include becoming a more active participant in the CDBG process.
C-2.doc
C-2 Ordinance.doc
ORDINANCE NO. __________ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-76 OF THE WEST COVINA MUNICIPAL CODE GOVERNING THE RESPONSIBILITIES OF THE SENIOR COMMISSION
3) Traffic Committee Minutes of June 15, 2004 (accept & file)
I. Request of Residents Petition
That parking on the west side of Priscilla Drive from the beginning of the curve to the end of the curve across 3444, 3446, and 3450 Priscilla Drive be prohibited.
Traffic Committee Recommendation:
That the existing curb on the west side of Priscilla Drive from the beginning of the curve to the end of the curve across 3444, 3446, and 3450 Priscilla Drive be painted red to prohibit parking.
II. Request of Heather Chico, Property Manager
Remove existing parking prohibition along the east side of Glendora Avenue adjacent to 450 South Glendora Avenue.
Traffic Committee Recommendation:
That the existing parking prohibition along the east side of Glendora Avenue adjacent to 450 South Glendora Avenue be removed and red curb be painted adjacent to the driveway and the shuttle stop.
III. Request of the City of West Covina
Install exclusive right-turn lanes on northbound Azusa Avenue at Vine Avenue and Merced Avenue
Traffic Committee Recommendation:
That exclusive right-turn only lanes be installed on northbound Azusa Avenue at Merced Avenue and Vine Avenue, and install the necessary red curbs adjacent to the proposed right-turn only lanes.
IV. Frank Allen, Property Manager
Remove parking prohibition adjacent to the 2817 East Valley Boulevard at Walnut Park Apartments.
Traffic Committee Recommendation:
That a portion of the existing red curb be removed on the northerly curb of Valley Boulevard adjacent to 2817 East Valley Boulevard and retain the red curb adjacent to the driveways.
C-3.doc
C-3 Attach.doc
4) Award of Bids
Award of Bid for the Construction of Sidewalks at Various Locations Citywide (Project No. SP-04106)
It is recommended that the City Council take the following actions:
- Transfer $8,000 in Construction Tax (CT) from Account No. 161.81.8338.7200 to Account No. 128.81.8429.7200 (Project No. SP-04106).
- Increase the Transportation Development Act (TDA) funds appropriation from $40,000 to $57,000 for this project.
- Accept the bid of FS. Construction, Sylmar, in the amount of $53,762 as submitted at the bid opening on July 6, 2004, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
C-4.doc
Attachment is available in the City Clerk's office.
5) Miscellaneous - City Clerk's Office
a) Passport Program - Fiscal Year Wrap-Up
It is recommended that the City Council receive and file this report.
C-5a.doc
Miscellaneous - Community Services
b) Senior Nutrition Meals Program Grant Application It is recommended that the City Council adopt the following:
C-5b.doc
C-5b Reso.doc
RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING THE SUBMITTAL OF A PROPOSAL FOR FY 2004-2005 OLDER AMERICANS ACT COMPETITIVE GRANT FUNDS FOR THE SENIOR NUTRITION PROGRAM
5) Miscellaneous - Planning Department
c) Award of Contract for West Covina Multi-Use Trail Master Plan It is recommended that the City Council take the following actions:
- Appropriate $47,930 for the development of a Multi-Use Trail Master Plan contract and $7,070 in contingencies from Park Dedication Fees District 'G' Account.
- Award the contract for the development of a Multi-Use Trail Master Plan, with the amount not to exceed $47,930 to David Evans and Associates Inc. (DEA).
C-5c.doc
Miscellaneous - Risk Management
d) Approval for Payment of 2004-05 Excess Workers' Compensation and Employer's Liability Insurance Coverage with the California State Association of Counties Excess Insurance Authority (CSA)
It is recommended the City Council approve payment of $83,790 for 2004-05 Excess Workers' Compensation and Employer's Liability Coverage to be paid from account 363.15.1520.6418. This coverage is placed with the California State Association of Counties Excess Insurance Authority (CSAC) pool through the City's membership in the Big Independent Cities Excess Pool (BICEP).
C-5d.doc
Miscellaneous - Public Works
e) Award of Contract for Engineering Plan Check Consultant Services For Expedited Services It is recommended that the City council accept the proposal of USInfrastructure, Inc., West Covina, and authorize the Public Works Director/City Engineer and City Clerk to execute the consultant agreement for engineering expedited plan check services.
C-5e.doc
f) Capital Improvement Program and Building Activity Report Second Quarter Ending June 30, 2004
It is recommended that the City Council receive and file this report.
C-5f.doc
g) West Covina Landscape Maintenance District No. 1
Setting of 2004-2005 Assessment Rate
It is recommended that the City Council adopt the following resolution, which includes a rate increase from 9 cents to 9.75 cents per hundred dollars of assessed valuation.
C-5g.doc
C-5g Attach.doc
Attachments are available in the City Clerk's office.
RESOLUTION NO. __________- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE AMOUNT OF MONEY NECESSARY TO BE RAISED FOR WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND FIXING THE TAX RATE FOR SAID MAINTENANCE DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2004
h) West Covina Landscape Maintenance District No. 2
Setting of 2004-2005 Assessment Rate
It is recommended that the City Council adopt the following resolution, which proposes to increase the rate by the consumer Price Index (CPI) from 5.5 cents to 5.61 cents per one hundred dollars assessed valuation.
RESOLUTION NO. __________- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE AMOUNT OF MONEY NECESSARY TO BE RAISED FOR WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 2 AND FIXING THE TAX RATE FOR SAID MAINTENANCE DISTRICT FOR THE FISCAL YEAR BEGINNING JULY 1, 2004.
C-5h.doc
C-5h Attach.doc
Attachments are available in the City Clerk's office.
Miscellaneous - City Attorney's Office
i) Resolution Suspending Provisions Relating to Advisory Commissions
It is recommended that the City Council adopt the following resolution:
C-5i.doc
RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA SUSPENDING CERTAIN PROVISIONS OF CHAPTER 2, ARTICLE III, OF THE WEST COVINA MUNICIPAL CODE RELATING TO ADVISORY COMMISSIONS
ACTION ON CONSENT CALENDAR ITEMS NUMBER B-1 THROUGH C-5i:
Motion by ___________ 2nd by _____________
to waive further reading of the resolutions/ordinance and adopt:
and to approve all other items except: ______________
ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller
END OF CONSENT CALENDAR
D) PUBLIC HEARINGS
1) PUBLIC HEARING
CODE AMENDMENT NO. 03-03
Parking of Accessory Recreational Vehicles, Utility Trailers, Motor Homes And Recreational Equipment in Single-Family Residential Zones
- Verification of publication
- Open hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- Recommendation: The Planning Commission and staff recommend that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE RELATED TO THE REGULATION OF ACCESSORY RECREATIONAL VEHICLES, UTILITY TRAILERS, MOTOR HOMES AND RECREATIONAL EQUIPMENT WITHIN THE "SINGLE-FAMILY RESIDENTIAL" (R-1), "RESIDENTIAL AGRICULTURAL" (R-A) ZONES AND MULTIPLE FAMILY ZONES (CODE AMENDMENT NO. 03-03)
D-1.doc
Motion by ____________ 2nd by ___________
to waive further reading of the ordinance and:
to introduce _____ disapprove _____ hold over _____
ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller
2) PUBLIC HEARING
Regarding West Covina Auto Plaza Business Improvement District 2004-05 Annual Report and Assessment
- Verification of publication
- Open hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- Recommendation: It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA CONFIRMING THE ANNUAL REPORT FOR THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT AREA FOR FISCAL YEAR 2004-05
D-2.doc
D-2 Attach1.doc
Exhibit A to (attach 1) is available in the City Clerk's office.
D-2 Attach 2a.doc
D-2 Attach 2b.xls
Motion by _____________ 2nd by ___________
to waive further reading of the resolution and:
to approve _____ disapprove _____ hold over _____
CALL TO ORDER THE COMMUNITY DEVELOPMENT COMMISSION AT_______ P.M. FOR THE PURPOSE OF THE FOLLOWING JOINT HEARING
3) JOINT PUBLIC HEARING
Approval of Disposition and Development Agreement Between the City of West Covina Community Development Commission and West Covina Heights, S.C., LLC. Regarding the Southern 43-Acre Portion of Parcel l of Parcel Map 24585 Located at the Northeast Quadrant of Amar Road and Azusa Avenue.
(Refer to Community Development Commission Agenda Item No. II)
- Verification of publication
- Open hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- Recommendation: It is recommended that the City Council adopt the following resolution (Attachment No.1):
D-3.doc
Attachments to D-3 are available in the City Clerk's office.
RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA APPROVING AND AUTHORIZING THE EXECUTION OF THE DISPOSITION AND DEVELOPMENT AGREEMENT BY AND BETWEEN THE COMMUNITY DEVELOPMENT COMMISSION AND WEST COVINA HEIGHTS, S.C., LLC. AND MAKING CERTAIN FINDINGS IN CONNECTION THEREWITH
Motion by ___________ 2nd by ___________
to waive further reading of the resolution and:
to approve _____ disapprove _____ hold over _____
E) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at ___________ pm to convene the CDC. Reconvene the City Council meeting at ____________ pm.
CDC Agenda
F) DEPARTMENTAL MATTERS
CITY MANAGER'S OFFICE
1) City Attorney Request for Proposals -
General, Community Development Commission, and Liability & Workers' Compensation Defense Service Legal Counsel
City staff recommends that the City Council provide staff direction regarding this matter.
F-1.doc
Motion by _________ 2nd by ___________
to ________________________________
2) Charter City Designation
City staff recommends that the City Council provide staff direction regarding this matter.
F-2.doc
Motion by _________ 2nd by ___________
to ________________________________
3) Establish a Sister-City Relationship with the City of Kurobane, Japan
It is recommended that the City Council authorize the Mayor to sign a letter of intent to establish a sister-city relationship between the City of West Covina, and Kurobane, Japan.
F-3.doc
Motion by ____________ 2nd by __________
to approve ________ disapprove ______ hold over ______
4) Designation of Voting Delegate for League of California Cities Annual Conference
It is recommended that the City Council designate a voting delegate and an alternate for the League of California Cities Annual conference.
F-4.doc
Motion by _________ 2nd by ___________
to ________________________________
COMMUNITY SERVICES
5) Placement Location of Plaque Honoring Members of the World War II Japanese American Combat Army Units and Future Plaques Within the Same Category
It is recommended that the City Council:
- Approve the placement of the plaque on the existing Veterans Memorial Wall next to the Prisoner of War plaque.
- All costs (materials and installation) to be paid for by the requesting party; and
- For uniformity, all plaques shall be of a standard 18" x 18", clear-coated bronze, Times Roman font, two plaques per alternating panels and mounted to be uniform with height and base of existing Veterans Memorial Wall plaques.
F-5.doc
F-5 Attach.doc
Motion by __________ 2nd by ____________
to approve ____ disapprove ____ hold over ____
F) DEPARTMENTAL MATTERS
POLICE DEPARTMENT
6) Update on Increasing Traffic Fines in School Zones
It is recommended that City Staff be directed to contact Senator Romero's office to request Los Angeles County be included in Assembly Bill 200l. Staff will also request that the Bill be amended to authorize cities to use these additional revenues to fund existing crossing guard positions.
F-6.doc
Motion by ___________ 2nd by ___________
to approve _____ disapprove ____ hold over ____
ENVIRONMENTAL MANAGEMENT
7) Graffiti Removal Contract Update
It is recommended that the City Council approve a 90-day pilot program to supplement the current graffiti contract with the Boys and Girls Club of San Gabriel Valley for a cost of $10,000 to be funded from Proposition C fund balance account 122.51.
F-7.doc
F-7 Attach1.doc
F-7 Attach2.doc
F-7 Attach4.doc
Motion by ___________ 2nd by ___________
to approve _____ disapprove ____ hold over ____
PLANNING
8) Art in Public Places Ordinance
The Planning Commission and staff recommend that the City Council introduce the following ordinance:
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTER 17 (PLANNING) OF THE WEST COVINA MUNICIPAL CODE ESTABLISHING AN ARTS IN PUBLIC PLACES PROGRAM
F-8.doc
Motion by __________ 2nd by __________
to waive further reading of the ordinance and introduce and:
to introduce _____ disapprove ____ hold over ____
ROLL CALL: Herfert, Hernandez, Sanderson, Wong, Miller
9) Annexation of Nogales High School
Staff recommends that the City Council
- Authorize staff to negotiate a pre-annexation agreement with the Rowland Unified School District as part of the annexation of Nogales High School; and
- Authorize incorporation of the "grandfathering" of the swap meet at Nogales High School into the pre-annexation agreement.
F-9.doc
Motion by ___________ 2nd by ___________
to approve _____ disapprove ____ hold over ____
F) DEPARTMENTAL MATTERS
FINANCE DEPARTMENT
10) 2004-05 Budget Adoption
It is recommended that the City Council adopt the attached resolution approving the 2004-05 City of West Covina Operating and Capital Improvement Program (CIP) Budgets, including Council directions and other changes incorporated into this report, and adopt the following resolution:
RESOLUTION NO. _________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE CITY OF WEST COVINA OPERATING BUDGET, COMMUNITY DEVELOPMENT COMMISSION BUDGET, CAPITAL IMPROVEMENT PROGRAM AND LOCAL ENFORCEMENT AGENCY BUDGET AND APPROVING THE APPROPRIATIONS FOR THE FISCAL YEAR COMMENCING JULY 1, 2004 AND ENDING JUNE 30, 2005
F-10.doc
F-10 03-04 Reso Continuing.doc
F-10 04-05 Reso.doc
F-10 Attach1.xls
F-10 Attach2.xls
F-10 Attach3.xls
Motion by ___________ 2nd by ___________
to approve _____ disapprove ____ hold over ____
G) CONTINUED ORAL COMMUNICATIONS (3 Minutes Each Speaker)
This is the time for citizens to address the City Council if the thirty-minute time allotment at the beginning of the meeting was spent.
H) MAYOR'S REPORTS
I) COUNCILMEMBERS' REPORTS
1) Coyote Control Needs
City staff recommends that the City Council provide staff direction regarding this matter.
Motion by _________ 2nd by _________
to _________________________________
ADJOURNMENT
Motion by ________ 2nd by _______ to adjourn the meeting at ______ pm.
TENTATIVE CITY COUNCIL MEETINGS
| Tuesday 8/3/04 | | 7:00 pm Regular City Council Meeting | | Tuesday 8/17/04 | | 7:00 pm Regular City Council Meeting | | Tuesday 9/7/04 | | 7:00 pm Regular City Council Meeting | | Tuesday 9/21/04 | | 7:00 pm Regular City Council Meeting |
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