| | | | Tuesday, December 20, 2005
SPECIAL MEETING
WEST COVINA CITY COUNCIL
| Date: |
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Tuesday, December 20, 2005 |
| Time: |
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5:45 p.m. |
| Place: |
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City Manager's Conf. Room
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AGENDA
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.
ROLL CALL
Sanderson, Herfert, Hernandez, Lane, Touhey
I PUBLIC COMMENT ON ITEMS ON THE AGENDA
II CLOSED SESSION
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956.9(a)
City of West Covina vs. Valencia Heights Water Company, et al
Angela Williams vs. City of West Covina
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to subdivision (c) of Section 54956.9
One Potential Case
ADJOURNMENT
Motion by ______ 2nd by ______
to adjourn the meeting at _____ pm.
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
| Date: |
|
Tuesday, December 20, 2005 |
| Time: |
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7:00 p.m. |
| Place: |
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Council Chambers
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AGENDA
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.
INVOCATION
Youth Minister Stephan Ichiriu
Faith Community Church
PRESENTATION OF COLORS
West Covina High School
Air Force Jr. ROTC
PLEDGE OF ALLEGIANCE
Councilmember Herfert
ROLL CALL
Sanderson, Herfert, Hernandez, Lane, Touhey
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
APPROVAL OF MINUTES
Special Meeting of June 6, 2005
smin 06-06-05.doc
PRESENTATIONS
- Blue Star Video
- Presentation of POW/MIA Flag from Lloyd Johnson
- Certificates of Recognition
World War II Veterans
- Joe Aviles
- Simon Herrera
- CalTrans Presentation of Check to the City
- 2006 Used Oil Recycling School Calendar Winners
* Carol Diaz, Monte Vista Elementary School
* Ally Donnelly, Mesa Elementary School
* Emily Hua, Grovecenter Elementary School
* Megan Monges, Merlinda Elementary School
* Imani Payton, Mesa Elementary School
* Mariejo Plaganas, Orangewood Elementary School
* Michelle Ross, Rowland Elementary School
* Solomon Sibrie, Westcove Elementary School
* Amber Tang, Monte Vista Elementary School
* Steven Tieu, Orangewood Elementary School
* Daniel Wang, Mesa Elementary School
2006 Calendar Grand Prize Winner
* Justin Fu, San Jose-Edison Academy
* Joint Presentation by the Rose Float Foundation and
the Mt. San Antonio College Interior Design Students
ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.
If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.
A) ORAL COMMUNICATIONS - 30 Minutes Total Allotted Time
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956)
B) COUNCIL REORGANIZATION
CITY ATTORNEY'S OFFICE
1) Issues Relating to the Mayor's Rotation and Council Reorganization as a Result of the Change in the Municipal Election Date
The City Council shall select one of its members as Mayor and Mayor ProTem as required by the Government Code. Now that the municipal elections are conducted in November, the City Council should provide direction on whether to modify the existing provisions of the West Covina Municipal Code relating to the rotation of Mayor occurring in March of each year.
B-1.doc
Motion by __________ 2nd by __________
to ___________________________________
C) PUBLIC HEARING
1) Public Hearing
Amendments to the FY 2005-2006 Community Development Block Grant (CDBG) Action Plan
- Verification of publication and mailing
- Open hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- Recommendation: It is recommended that the City Council approve the proposed amendments to the FY 2005-2006 CDBG Action Plan.
C-1.doc
C-1 Attach1.doc
Motion by __________ 2nd by __________
approve ____ disapprove ____ hold over ____
D) CONSENT CALENDAR
1) Award of Bid
a) Award of Bid to Purchase Replacement Fire Engine
It is recommended that the City Council take the following actions:
D-1a.doc
- Waive the formal contract procedure and approve an award of purchase for one new Pierce Arrow XT fire engine to South Coast Fire Equipment, Inc., the sole source distributor for Pierce fire apparatus in Southern California, for a total cost of $438,427.24 including sales tax per the pricing awarded by the City of Los Angeles on their formal bid #615 and contract #57925.
- Appropriate $450,000 from the Community Development Block Grant (CDBG) Fund Balance #131 to fund the purchase of the replacement fire engine plus outfitting the new engine with miscellaneous equipment such as hose, unit markings and logo.
b) Award of Bid for Curb and Gutter Repair and Construction of Wheelchair Ramps (Projects Nos. SP-06104 and SP-06108)
It is recommended that the City Council take the following actions:
D-1b.doc
Attachment is available for review in the City Clerk's Office.
- Appropriate $50,000 in Community Development Block Grant (CDBG) funds from unappropriated CDBG funds to Project No. SP-06104 (131.81.8625.7200) and appropriate $50,000 in CDBG funds from unappropriated CDBG funds to Project No. SP-06108 (131.81.8629.7200).
- Accept the lowest responsive bid of Green Giant Landscape, Inc. in the amount of $193,743.00 as submitted at the bid opening on November 23, 2005, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
c) Award of Bid for Construction of Sidewalks
(Projects Nos. SP-06105 and SP-06107)
It is recommended that the City Council take the following actions:
D-1c.doc
Attachment is available for review in the City Clerk's Office.
- Transfer $50,000 from Maintenance Division Salary Savings (Gas Tax Funds) (Account No. 124.41.4151.5111) to Project No. SP-06105 (Account No. 124.81.8626.7200).
- Accept the bid of Gentry Brothers, in the amount of $165,062.50 as submitted at the bid opening on November 23, 2005, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
d) Purchase of Police Vehicles
It is recommended that the City Council take the following actions:
D-1d.doc
D-1d Attach1.xls
- Authorize the purchase of eight police vehicles along with eight Extended Service Plans (ESP) from the lowest responsible bidder Clippinger Ford, for a total cost of $195,211.98 which includes sales tax.
- Direct City staff to dispose of Unit P6 by auction.
e) Purchase of One (1) Ford Escape Hybrid Vehicle
It is recommended that the City Council approve an award of purchase for one (1) 2006 Ford Escape hybrid vehicle to Clippinger Ford for a total cost of $26,401.92 including sales tax and standard warranty.
D-1e.doc
2) Miscellaneous - Finance Department
a) Comprehensive Annual Financial Report for the Year Ended June 30, 2005
It is recommended that the City Council receive and file the City's Comprehensive Annual Financial Report for the fiscal year ended June 30, 2005.
D-2a.doc
Attachment is available for review in the City Clerk's Office.
b) Approval of the Subordination Agreement Related to the Sale of the Lakes Project by West Covina Lakes Associates, LLC (WCLA) to Ten West Associates, LLC.
It is recommended that the City Council approve the request of West Covina Lakes Associates to execute the Subordination Agreement, which transfers the obligations of the Indemnity Agreement dated February 28, 1989 from WCLA to the new owner of the Lakes property, Ten West Associates, LLC.
D-2b.doc
D-2b Attach1.doc
Attachment 2 is available for review in the City Clerk's Office.
2) Miscellaneous - Public Works
c) Change Order Authorization for Del Norte Park Picnic Shelter
(Project No. PP-06203)
It is recommended that the City Council authorize the Public Works Director/City Engineer to negotiate a project Change Order to accept the additional work to install a total of four "Poligon" style picnic shelters at Del Norte Park and Palmview Park, and appropriate $80,000 from the unreserved Community Development Block Grant (CDBG) fund balance to Account No. 131.82.8619.7700.
D-2c.doc
D-2c Attach1.doc
ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1a THROUGH D-2c:
Motion by __________ 2nd by __________
to approve all items except: ____________________
END OF CONSENT
E) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at ____ pm to convene the CDC.
Reconvene the City Council meeting at ____ pm.
CDC Agenda
F) DEPARTMENTAL MATTERS
No reports for this meeting.
G) CONTINUED ORAL COMMUNICATIONS
This is the time for citizens to address the City Council if the thirty-minute time allotment at the beginning of the meeting was exhausted.
H) MAYOR'S REPORTS
1) Annual Appointment of City Council Representatives to Other Agencies
It is recommended that the Mayor make appointments to the various organizations described in the staff report, subject to City Council confirmation.
H-1.doc
H-1 Attach1.doc
H-1 Attach2.xls
H-1 Attach3.xls
Motion by ___________ 2nd by ___________
to _____________________________________
I) COUNCILMEMBERS' REPORTS
ADJOURNMENT
Motion by ______ 2nd by ______
to adjourn the meeting at _____ pm.
TENTATIVE CITY COUNCIL MEETINGS
| Tuesday 1/3/06 |
|
7:00 pm Regular Meeting |
| Tuesday 1/17/06 |
|
7:00 pm Regular Meeting |
| Tuesday 2/7/06 |
|
7:00 pm Regular Meeting |
| Tuesday 2/21/06 |
|
7:00 pm Regular Meeting |
|
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