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Tuesday, January 17, 2006
SPECIAL MEETING
WEST COVINA CITY COUNCIL

Date: Tuesday, January 17, 2006
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Sanderson, Herfert, Hernandez, Lane, Touhey

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: 1444 West Garvey Avenue South
Agency Negotiators: Pasmant, Alvarez-Glasman, Chung, Lee
Negotiating Party: Dynamic Business Holdings Inc.
Under Negotiation: Both price and terms of lease

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, January 17, 2006
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Reverend Alexandra Conrads
St. Martha's Episcopal Church

PLEDGE OF ALLEGIANCE

Councilmember Lane

ROLL CALL

Sanderson, Herfert, Hernandez, Lane, Touhey

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

APPROVAL OF MINUTES

Special Meeting of July 5, 2005
Regular Meeting of July 5, 2005
Special Meeting of July 19, 2005
Regular Meeting of July 19, 2005
smin 07-05-05.doc
min 07-05-05.doc
smin 07-19-05.doc
min 07-19-05.doc

PRESENTATIONS
  • Blue Star Video

  • Certificates of Recognition
    South Hills High School
    CIF Football Division VII Champions

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS - 30 Minutes Total Allotted Time
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956)

B) UPDATES/REPORTS FROM CONSULTANTS

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

D) CONSENT CALENDAR

1) Commission Summary of Actions (receive & file)

a) Human Resources 11/09/05
b) Planning 12/13/05 and 12/19/05
D-1a.doc
D-1b sum.act 12.13.05.doc
D-1b sum.act 12.19.05.doc

2) Claims Against the City of West Covina (deny & notify claimant)

a) Maria Dominguez vs. City of West Covina
It is recommended that the personal injury and property damage claim of Maria Dominguez be denied and the claimant's attorney be so notified.
D-2a-Dominguez, Maria.doc

b) Mercury Insurance vs. City of West Covina
It is recommended that the subrogation damage claim of Mercury Insurance be denied and the claimant be so notified.
D-2b-Mercury-Parvez.doc

c) Dawn Ehlers vs. City of West Covina
It is recommended that the monetary loss claim of Dawn Ehlers be denied and the claimant be so notified.
D-2c-Ehlers.doc

d) George Arroyo vs. City of West Covina
It is recommended that the property damage claim of George Arroyo be denied and the claimant be so notified. D-2d-Arroyo.doc

e) Vega, et al. (Maria Estela Vega, Kelly Pereira and Luisa Pereira) vs. City of West Covina
It is recommended that the personal injury claims of Maria Estela Vega, Kelly Pereira and Luisa Pereira be denied and the claimant's attorney be so notified.
D-2e-Vega et al.doc

3) Award of Bid

a) Award of Bid for Senior Center Parking Lot Repairs
(Project No. BP-06306A)
It is recommended that the City Council accept the bid of NPG Corporation in the amount of $29,126 as submitted at the bid opening on December 13, 2005, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
D-3a.doc

b) Award of Bid for Street Rehabilitation Work for Residential Streets
(Project No. SP-06109)
It is recommended that the City Council take the following actions:
D-3b.doc

Attachment #1 is available for review in the City Clerk's Office.
  1. Award a contract to Sully-Miller Contracting Company in the amount of $1,430,887.50, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract for residential street rehabilitation.

  2. Appropriate $325,000 from North Azusa Avenue Relinquishment fund (215.41.4521) to Project No. SP-06109 (215.81.8630.7200).

  3. Appropriate $500,000 Community Development Block Grant (CDBG) fund and appropriate an additional $160,000 from the unappropriated CDBG fund balance to Project No. SP-06109 (131.81.8630.7200).

c) Award of Bid for the Construction Contract for the Removal or Upgrades of the City Maintenance Yard Fuel Station
(Project No. BP-03304)
It is recommended that the City Council take the following actions:
D-3c and Attach1.doc

  1. Award a contract to Advance Petroleum Corporation in the amount of $96,926, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract for the decommissioning and removal of the fuel station equipment and underground storage tanks located at the City Maintenance Yard.

  2. Accept the State of California bidding requirements and "piggy-back" on the State contract with US Bank Corp for Voyager fuel card services.

  3. Direct staff to return with a report on the installation of above ground fueling tanks at one or more City facilities for future emergency preparedness.

4) Traffic Committee Minutes (accept & file)

Meeting of December 20, 2005
D-4.doc
D-4 Attach1.doc

I. Request of Mr. Gerald Graham, West Covina Resident and, Mr. Ed Scheidler West Covina Resident
Review warrants for the installation of a traffic signal along Pacific Avenue from the northwesterly City limits to Cameron Avenue and the installation of painted crosswalk.

Traffic Committee Recommendations:
That a traffic signal or crosswalk not be installed on Pacific Avenue at this time.

That the Police Department continue speed and truck route enforcement and conduct future lane inspections.

That the Public Works Department purchase a Solar Speed Feedback sign to be used at this and other locations from Project No. TP-05505 (124.85.8533.7800) for an approximate cost of $10,000.

5) City Treasurer's Report (receive & file)

Report for the month of November 2005
D-5.doc
D-5 City Treas Rpt.xls
D-5 City Detail Rpt.xls
CDC Report.doc
CDC Attach.xls

6) Miscellaneous - City Manager's Office

a) Agreement with Mt. San Antonio College for Operation of WCCT Channel 55
It is recommended that the City Council:
D-6a.doc
D-6a 2006-2008 Costs.xls
D-6a Contract 0609 Addendum A.doc
D-6a Attach.doc
  1. Authorize payment of $57,301 to Mt. San Antonio College for the operation of WCCT Channel 55 for the period of August 1, 2004 through December 31, 2005;

  2. Appropriate $22,976 from the Public Education Government (PEG) Fund to account 205.11.1130.6120 and $22,325 from the Charter Cable Settlement Fund to account 203.11.1130.6120 for the operation of WCCT Channel 55 for the period of August 1, 2004 through June 30, 2006;

  3. Authorize the City Manager to execute a three-year agreement with Mt. SAC for the operation of WCCT Channel 55 for the period of January 1, 2006 through January 1, 2009 in the amount of $177,819 plus CPI adjustments in the second and third years.

6) Miscellaneous - Human Resources Department

b) Petition for Formal Recognition of John Adams and Associates to the West Covina Mid-Management Association
It is recommended that the City Council approve the Petition for Recognition from John Adams and Associates to represent the West Covina Mid-Management Association.
D-6b.doc

Attachment is available for review in the City Clerk's Office.

Miscellaneous - Community Development Commission

c) Authorization to Send Written Offer Letters to Public Entities for the Purchase of a Portion of Shadow Oak Park
It is recommended that the City Council instruct staff to send written offer letters for the purchase of the lower portion of Shadow Oak Park to the public entities required by Government Code § 54222.
D-6c.doc

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1a through D-6c:

Motion by __________ 2nd by __________
to approve all items except ________

END OF CONSENT

E) PUBLIC HEARINGS

1) Public Hearing
Appeal of Precise Plan No. 04-09
Appeal of Negative Declaration of Environmental Impact
Applicant: RHL Design Group, Inc.
Location: 2700 E. Garvey Avenue South (Crestview Cadillac)
E-1.doc
E-1 Attach1.doc
E-1 Attach2.doc
E-1 Attach3.doc
E-1 Attach4.doc
E-1 Attach5.doc
E-1 Attach6.doc

Attachments #7 and #8 are available for review in the City Clerk's Office.
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council consider the options identified in the staff report and adopt the following resolution:

RESOLUTION NO. _______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING PRECISE PLAN NO. 04-09 ON APPEAL OF PLANNING COMMISSION ACTION

Motion by __________ 2nd by __________
to waive further reading of the resolution, read by title only, and

to ____________________________________

2) Public Hearing
Zone Change 05-09 (20-Unit Single-Family Residential Project)
Negative Declaration of Environmental Impact
Applicant: Olson Company for Annie Mondino
Location: 1951 South Sunset Avenue
E-2.doc
E-2 Attach1.doc
E-2 Attach2.doc
E-2 Attach3.doc
E-2 Attach4.doc
E-2 Attach5.doc
E-2 Attach6.doc
E-2 Attach7.doc

Attachment #8 is available for review in the City Clerk's Office.
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: The Planning Commission and staff recommend that the City Council adopt the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR ZONE CHANGE NO. 05-09, TENTATIVE TRACT MAP NO. 63356, PRECISE PLAN NO. 05-14, AND TREE REMOVAL PERMIT NO. 05-06 PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED

Motion by __________ 2nd by __________
to waiver further reading of the resolution, read by title only, and

adopt ____ disapprove ____ hold over ____

The Planning Commission and staff further recommend that the City Council introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 05-09

Motion by __________ 2nd by __________
to waiver further reading of the ordinance, read by title only, and

introduce ____ disapprove ____ hold over ____

3) Public Hearing
General Plan Amendment No. 04-03
Zone Change No. 04-03
Negative Declaration of Environmental Impact
Applicant: Dynamic Investments
Location: Southeast corner of West Covina Parkway and West Garvey
Avenue South (Civic Center)
E-3.doc
E-3 Attach1.doc
E-3 Attach2.doc
E-3 Attach3.doc
E-3 Attach4.doc
E-3 Attach5.doc
E-3 Attach7.doc
E-3 Attach8.doc
E-3 Attach9.doc
E-3 Attach10.doc
E-3 Attach11.doc

Attachments #6, #12, #13, and #14 are available for review in the City Clerk's Office.
  1. Verification of publication and mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: The Planning Commission recommends that the City Council adopt the following resolutions:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CERTIFYING THE NEGATIVE DECLARATION OF ENVIRONMENTAL IMPACT FOR GENERAL PLAN AMENDMENT NO. 04-03, ZONE CHANGE NO. 04-03, PRECISE PLAN NO. 04-06, AND TENTATIVE PARCEL MAP NO. 61893 PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT OF 1970, AS AMENDED

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING GENERAL PLAN AMENDMENT NO. 04-03

Motion by __________ 2nd by __________
to waiver further reading of the resolutions, read by title only, and

adopt ____ disapprove ____ hold over ____

The Planning Commission further recommends that the City Council introduce the following ordinance:

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ZONE CHANGE NO. 04-03

Motion by __________ 2nd by __________
to waiver further reading of the ordinance, read by title only, and

introduce ____ disapprove ____ hold over ____

4) Public Hearing
Appeal of Administrative Use Permit No. 05-36
(Maximum Unit Size Exception)
Applicant: Jose and Vivian Campis
Location: 915 S. Fircroft Street
E-4.doc
E-4 Attach1.doc
E-4 Attach2.doc

Attachments #3, #4, #5, #6, and #7 are available for review in the City Clerk's Office.
  1. Verification of mailing
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ADMINISTRATIVE USE PERMIT NO. 05-36 ON APPEAL OF PLANNING COMMISSION ACTION

Motion by __________ 2nd by __________
to waiver further reading of the resolution, read by title only, and

adopt ____ disapprove ____ hold over ____

5) Public Hearing
Amendments to the FY 2005-2006 Community Development Block Grant (CDBG) Action Plan
E-5.doc

Attachments are available for review in the City Clerk's Office.
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council approve the proposed amendment to the FY 2005-2006 CDBG Action Plan to increase funding for the ADA Street Barrier Removals Project to a total of $110,000.

Motion by __________ 2nd by __________ to

approve ____ disapprove ____ hold over ____

6) Public Hearing
FY 2006-2007 - Community Development Block Grant (CDBG) Action Plan
E-6.doc

Attachment is available for review in the City Clerk's Office.
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council receive input from the public and direct staff to develop a draft FY 2006-2007 CDBG Action Plan, which incorporates the recommendations of the Community Services and Senior Citizens Commission.

Motion by __________ 2nd by __________ to

approve ____ disapprove ____ hold over ____

F) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at ______ pm to convene the CDC. Reconvene the City Council meeting at ______ pm.
CDC Agenda

G) DEPARTMENTAL MATTERS

H) CONTINUED ORAL COMMUNICATIONS
This is the time for citizens to address the City Council if the thirty-minute time allotment at the beginning of the meeting was exhausted.

I) MAYOR'S REPORTS

J) COUNCILMEMBERS' REPORTS

1) Councilmember Touhey
WI-FI (Wireless Fidelity) Wireless Internet System
It is recommended that the City Council direct City staff to research the cost of hiring a consultant to 1) Assist the City in establishing Wi-Fi Goals; and 2) Identify an appropriate Wi-Fi (Wireless Fidelity) network for the City of West Covina.
J-1.doc
J-1 Attach1.doc

Motion by __________ 2nd by __________

to ___________________________________

2) Councilmember Herfert
Procedures for Placing Items on the Agenda for City Council Discussion
It is recommended that the City Council discuss this matter and direct staff accordingly.
J-2.doc

Motion by __________ 2nd by __________

to ___________________________________

3) Councilmember Hernandez
Status of General Plan Update
Staff recommends that the City Council provide appropriate direction to staff regarding further proceeding with the update of the General Plan.
J-3.doc
J-3 Attach1.doc
J-3 Attach2.doc
J-3 Attach3.doc

Motion by __________ 2nd by __________

to ___________________________________

4) Councilmember Hernandez
Amar Road and Azusa Avenue Street Rehabilitation and Median Landscaping Cooperative Project - Informational (Project No. SP-06101)
It is recommended that the City Council receive and file this report.
J-4.doc

Attachment is available for review in the City Clerk's Office.

Motion by __________ 2nd by __________

to receive and file.

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 2/7/06 7:00 pm Regular Meeting
Tuesday 2/21/06 7:00 pm Regular Meeting
Tuesday 3/7/06 7:00 pm Regular Meeting
Tuesday 3/21/06 7:00 pm Regular Meeting