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Tuesday, June 20, 2006
SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, June 20, 2006
Time: 5:45 p.m.
Place: City Manager's Conf. Room

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

ROLL CALL

Mayor Herfert, Mayor Pro Tem Touhey
Councilmembers Hernandez, Lane, Sanderson

I PUBLIC COMMENT ON ITEMS ON THE AGENDA

II CLOSED SESSION

CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
Pursuant to Government Code § 54956 (a)
Aaron Dunkle, a minor vs. City of West Covina, et al.
City of West Covina vs. Valencia Heights Water Company, et al
Davis vs. City of West Covina

CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(c)
One case

CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Pursuant to Government Code § 54956.8
Property: Approximately 2.6 acre area of the southeast corner of West
Covina Parkway and West Garvey Avenue South of the Civic Center Property
Agency Negotiators: Pasmant, Alvarez-Glasman, Chung, Lee
Negotiating Parties: Dynamic Business Holdings Inc.
Under negotiation: Both price and terms

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.


REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL

Date: Tuesday, June 20, 2006
Time: 7:00 p.m.
Place: Council Chambers

AGENDA

Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

INVOCATION

Reverend Alexandra Conrads
St. Martha's Episcopal Church

PLEDGE OF ALLEGIANCE

Mayor Pro Tem Touhey

ROLL CALL

Mayor Herfert, Mayor Pro Tem Touhey
Councilmembers Hernandez, Lane, Sanderson

REPORTING OUT FROM CLOSED SESSION

CHANGES TO THE AGENDA

PRESENTATIONS
  • Blue Star Video

  • Certificate of Recognition
    Marilee Marrero
    Los Angeles County Librarian of the Year

  • Community Development Commission Project Update

PROCLAMATIONS
  • Parks & Recreation Month

ANNOUNCEMENTS

ADDRESSING THE CITY COUNCIL (3 minutes each speaker)
If you would like to address the City Council regarding a municipal matter that is not on the Agenda, please complete a Speaker's Card and submit it to the City Clerk any time prior to Oral Communications - Item A on the Agenda. You may approach the podium when called upon by the Mayor.

If you would like to address the City Council regarding an item on the Agenda, including Public Hearing matters, please complete a Speaker's Card and submit it to the City Clerk any time prior to the item being discussed. Citizen comments will be taken at the time the subject matter is considered by the City Council. You may approach the podium when called upon by the Mayor. Speaker's Cards are available on the table at the entrance to the Council Chambers.

A) ORAL COMMUNICATIONS - 30 Minutes Total Allotted Time
(3 minutes each speaker - Ordinance No. 502 adopted October 22, 1956)

B) UPDATES/REPORTS FROM CONSULTANTS

No reports for this meeting.

C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS

No reports for this meeting.

D) CONSENT CALENDAR

1) City Council Meeting Minutes (receive & file)

No reports submitted.

2) Commission Summary of Actions (receive & file)

Planning 06/13/06
Senior Commission 05/11/06
D-2a.doc
D-2b.doc

3) Ordinance for Adoption (waive reading & adopt)

Procedures for Accepting Public Testimony at City Council Meetings
This ordinance will designate Oral Communications on the regular City Council meeting agenda as the one public comment section for the public to address the Council on any item within their jurisdiction, excluding any matter set for a public hearing and will also extend the allotted time allowed for each speaker from three minutes to five minutes. This ordinance will become effective on July 20, 2006. It is recommended that the City Council adopt the following ordinance:
D-3.doc
D-3 attach.doc

ORDINANCE NO. ______ - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING WEST COVINA MUNICIPAL CODE SECTIONS 2-47 AND 2-48 PERTAINING TO PROCEDURES IN ADDRESSING THE CITY COUNCIL

4) Award of Bid

a) Award of Bid for the Senior Citizen Center North Annex Roofing (Project No. BP-06306B)
It is recommended that the City Council:
D-4a.doc
  1. Accept the bid of Best Roofing and Waterproofing, Inc. in the amount of $98,666 as submitted at the bid opening on June 6, 2006, and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.

  2. Appropriate an additional $33,000 from Community Development Block Grant Fund to perform this work.

b) Award of Bid for Street Rehabilitation Work of Bus Route at Various Locations Citywide (Project No. SP-06110)
It is recommended that the City Council take the following actions:
D-4b.doc
D-4b.attach.2.doc

Attachment #1 is available for review in the City Clerk's Office.
  1. Accept the bid of All American Asphalt in the amount of $833,060.85 as submitted at the bid opening on June 8, 2006, and authorize the Public Works Director/City Engineer and City Clerk to execute a contract for the work to be done.

  2. Transfer $300,000 from Project No. SP-04109 Proposition "C" fund (122.81.8432.7200) to Project No. SP-04109 (121.81.8631.7200).

  3. Approve a Change Order in an amount of $100,000 for additional street rehabilitation work to be done on North Citrus Street from North Garvey Avenue to Workman Avenue.

  4. Adopt the following resolution:

RESOLUTION NO. - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING SUBMITTAL OF APPLICATIONS FOR TARGETED RUBBERIZED ASPHALT CONCRETE INCENTIVE GRANT PROGRAMS FROM THE CALIFORNIA INTEGRATED WASTE MANAGEMENT BOARD UNDER THE TIRE RECYCLING ACT FOR FISCAL YEARS 2006/2007 THROUGH 2010/2011

5) Approval of Final Map

a) Lot Line Adjustment No. 171
Location: 3218, 3219, and 3228 Los Alamos Drive
Applicant: TNT South Hills Manors, LLC
It is recommended that the City Council authorize the Mayor and City Clerk to execute the lot line adjustment and adopt the following resolution:
D-5a.doc
D-5a.attach.2.doc

Attachment #1 is available for review in the City Clerk's Office.

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING LOT LINE ADJUSTMENT NO. 171 LOCATED AT 3218, 3219, AND 3228 LOS ALAMOS DRIVE AND DIRECTING THE RECORDATION THEREOF

6) City Treasurer's Report (receive & file)

Treasurer's Report for the Month of April 2006
04-2006CityStaffRpt.doc
04-2006 City Treas.xls
04-2006 City Detail Rpt.xls
04-2006 CDC Staff Rpt.doc
04-2006 CDC Rpt.xls

7) Miscellaneous - Communications

a) Proposed Lease Agreement with Metro PCS
It is recommended that the City Council approve the proposed Lease Agreement authorizing METRO PCS to lease space to build a wireless telecommunications facility in Walmerado Park and authorize the Mayor to execute the Lease Agreement.
D-7a.doc

Miscellaneous - Finance

b) Appropriations Limit for FY 2006-2007
It is recommended that the City Council adopt the following resolution:
D-7b.doc
D-7b Reso.doc

RESOLUTION NO. ________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE ANNUAL APPROPRIATIONS LIMIT FOR THE FISCAL YEAR ENDING JUNE 30, 2007

c) A City Loan for the City-Wide Project Area
It is recommended that the City Council adopt the following resolution:
D-7c and Reso.doc

RESOLUTION NO. ________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A LOAN TO THE WEST COVINA COMMUNITY DEVELOPMENT COMMISSION FOR THE PAYMENT OF PROJECT AND ADMINISTRATIVE EXPENSES FOR THE CITY-WIDE PROJECT AREA

d) City Loan for the West Covina Redevelopment Project Area
It is recommended that the City Council adopt the following resolution:
D-7d and Reso.doc

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A LOAN TO THE WEST COVINA COMMUNITY DEVELOPMENT COMMISSION FOR THE PAYMENT OF PROJECT AND ADMINISTRATIVE EXPENSES FOR THE WEST COVINA REDEVELOPMENT PROJECT AREA

ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-7d:

Motion by __________ 2nd by __________
to waive further reading of the ordinance/resolutions and introduce/adopt:

and approve all items except ________

ROLL CALL: Hernandez, Lane, Sanderson, Touhey, Herfert

END OF CONSENT CALENDAR

E) PUBLIC HEARINGS

1) PUBLIC HEARING
West Covina Citywide Lighting and Maintenance District
E-1.doc
E-1 Attach1.doc

Attachments A through D are available for review in the City Clerk's Office.
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE ENGINEER'S REPORT AND THE PLANS, SPECIFICATIONS, ESTIMATES, DIAGRAM AND ASSESSMENTS CONTAINED THEREIN; ORDERING LIGHTING FIXTURES AND ELECTRICAL CURRENT TO BE FURNISHED FOR LIGHTING FIXTURES AND TO ORDER STREET TREES TO BE INSTALLED AND MAINTAINED IN THE WEST COVINA CITYWIDE LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEARS BEGINNING JULY 1, 2006

Motion by ____________ 2nd by ____________
to waiver further reading of the resolution, read by title only, and

adopt ____ disapprove ____ hold over ____

2) PUBLIC HEARING
West Covina Citywide Sewer Service Charge
E-2.doc
E-2.attach.D.doc

Attachments A through C are available for review in the City Clerk's Office.
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. ______ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE RATE AND AUTHORIZING THE COLLECTION OF THE ANNUAL SEWER SERVICE CHARGE THROUGH THE COUNTY TAX BILL

Motion by ____________ 2nd by ____________
to waive further reading of the resolution, read by title only, and

adopt ____ disapprove ____ hold over ____

3) CONTINUED PUBLIC HEARING
Appeal of Administrative Use Permit No. 06-02
(Maximum Unit Size Exception and Large Expansion)
Applicant: Steve Eide
Location: 211 South Grand Avenue
E-3.doc
E-3.attach.1.doc
E-3.attach.3.doc
E-3.attach.4.doc
E-3.attach.5.doc
E-3.attach.6.doc
Attachments 2, 7, 8, 9 and 10 are available for review in the City Clerk's Office.
  1. Verification of publication
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation: Staff recommends that the City Council adopt the following resolution:

RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING ADMINISTRATIVE USE PERMIT NO. 06-02 ON APPEAL OF PLANNING COMMISSION ACTION

Motion by ____________ 2nd by ____________
to waive further reading of the resolution, read by title only, and

adopt ____ disapprove ____ hold over ____

CALL TO ORDER THE WEST COVINA COMMUNITY DEVELOPMENT COMMISSION at ___________p.m.
for the purpose of conducting the following
JOINT PUBLIC HEARING WITH THE WEST COVINA CITY COUNCIL

Roll Call:
Chairman Herfert, Vice Chairman Touhey
Commissioners Hernandez, Lane, Sanderson

4) JOINT PUBLIC HEARING
REIMBURSEMENT AGREEMENT AND REAL PROPERTY CONVEYANCE AGREEMENT BY AND BETWEEN THE CITY OF WEST COVINA AND THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF WEST COVINA - SPORTS PARK PROJECT
E-4.doc
  1. Verification of publications
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation as follows: It is recommended that this hearing be continued to June 29, 2006 at 7:00 p.m.

City Council Action:

Motion by ____________ 2nd by ____________ to

approve ____ disapprove ____ hold over ____

Community Development Commission Action:

Motion by ____________ 2nd by ____________ to

approve ____ disapprove ____ hold over ____

Recess the Community Development Commission at _________ p.m.

CALL TO ORDER
THE WEST COVINA PUBLIC FINANCING AUTHORITY at ___________p.m.
for the purpose of conducting the following
JOINT PUBLIC HEARING WITH THE WEST COVINA CITY COUNCIL

Roll Call:
Chairman Herfert, Vice Chairman Touhey
Boardmembers Hernandez, Lane, Sanderson

5) JOINT PUBLIC HEARING
ISSUANCE OF LEASE REVENUE BONDS, 2006 SERIES A (BIG LEAGUE DREAMS PROJECT) AND 2006 SERIES B (TAXABLE) (BIG LEAGUE DREAMS PROJECT)
E-5.doc
  1. Verification of publications
  2. Open hearing
  3. Staff presentation
  4. Public testimony
  5. Close hearing
  6. Council discussion
  7. Recommendation as follows: It is recommended that this hearing be continued to June 29, 2006 at 7:00 p.m.

City Council Action:

Motion by ____________ 2nd by ____________ to

approve ____ disapprove ____ hold over ____

Public Financing Authority Action:

Motion by ____________ 2nd by ____________ to

approve ____ disapprove ____ hold over ____

F) PUBLIC FINANCING AUTHORITY
Adjourn the Public Financing Authority at ___________ p.m.
PFA - Agenda.doc

G) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at ___________ pm to continue with the CDC agenda.
Reconvene the City Council meeting at ____________ pm.
CDC Agenda

H) DEPARTMENTAL MATTERS

No reports for this meeting.

I) CONTINUED ORAL COMMUNICATIONS
This is the time for citizens to address the City Council if the thirty-minute time allotment at the beginning of the meeting was exhausted.

J) MAYOR'S/COUNCILMEMBERS REPORTS

K) COUNCIL REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)

L) COUNCILMEMBER COMMENTS

ADJOURNMENT

Motion by ______ 2nd by ______

to adjourn the meeting at _____ pm.

TENTATIVE CITY COUNCIL MEETINGS

Tuesday 6/29/06 7:00 pm Special Meeting
Tuesday 7/5/06 7:00 pm Meeting Cancelled
Tuesday 7/18/06 7:00 pm Regular Meeting