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| | | | Tuesday, August 07, 2007
SPECIAL MEETING
OF THE
WEST COVINA CITY COUNCIL
| Date: |
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Tuesday, August 7, 2007 |
| Time: |
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5:45 p.m. |
| Place: |
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City Manager's Conf. Room
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AGENDA
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.
ROLL CALL
Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Herfert, Hernandez, Sanderson
I PUBLIC COMMENT ON ITEMS ON THE AGENDA
II CLOSED SESSION
CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiator: Pasmant, Alvarez-Glasman
Miscellaneous Unrepresented Management Employee, including
- Assistant City Clerk
- Assistant City Manager
- Communications Director
- Community Development Commission Director
- Community Services Director
- Environmental Management Director
- Finance Director
- Fire Chief
- Director of Human Resources
- Planning Director
- Police Chief
- Public Works Director and City Engineer
- Director of Risk Management
CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION
Pursuant to Government Code § 54956.9(b)
One Case - McIntosh
ADJOURNMENT
Motion by ______ 2nd by ______
to adjourn the meeting at _____ pm.
REGULAR MEETING
OF THE
WEST COVINA CITY COUNCIL
| Date: |
|
Tuesday, August 7, 2007 |
| Time: |
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7:00 p.m. |
| Place: |
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Council Chambers
|
AGENDA
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue, West Covina and at www.westcovina.org The City complies with the Americans With Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Friday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.
INVOCATION
Reverend Mary Hollifield
West Covina United Methodist Church
PLEDGE OF ALLEGIANCE
Councilmember Sanderson
ROLL CALL
Mayor Touhey, Mayor Pro Tem Lane
Councilmembers Herfert, Hernandez, Sanderson
REPORTING OUT FROM CLOSED SESSION
CHANGES TO THE AGENDA
PRESENTATIONS
- Blue Star Video
- Certificate of Recognition
West Covina Girls Softball 10 and Under
- Certificate of Recognition
West Covina National Little League
Major Division Champs
- Certificate of Recognition
West Covina American Little League
Minor Division Champs
ANNOUNCEMENTS
City Manager Pasmant
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
(a) Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.
(b) The city council may establish a limit on the duration of oral communications.
(c) All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer.
(d) The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
Sec. 2-50. Decorum--Required.
(a) While the council is in session, the members must preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or interrupt the proceedings or the peace of the council nor disturb any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided.
(b) Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the council shall be forthwith, by the presiding officer, barred from further audience before the council, unless permission to continue be granted by a majority vote of the council.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.
The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
ADDRESSING THE CITY COUNCIL/COMMUNITY DEVELOPMENT COMMISSION
(Per Ordinance No. 2150)
Any person wishing to address the City Council/Community Development Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk/Secretary.
Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker.
Oral Communications shall be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded.
Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.
A) ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.
B) UPDATES/REPORTS FROM CONSULTANTS
No reports for this meeting.
C) ITEMS CARRIED OVER FROM PREVIOUS COUNCIL MEETINGS
No reports for this meeting.
D) CONSENT CALENDAR
1) City Council Meeting Minutes (receive & file)
No reports for this meeting.
2) Commission Summary of Actions (receive & file)
a) Community Services 04/10/07, 05/08/07
D-2a 04-10-07.doc
D-2a 05-08-07.doc
b) Senior Citizen Commission 02/08/07, 04/12/07, 05/10/07
D-2b 02-08-07.doc
D-2b 04-12-07.doc
D-2b 05-10-07.doc
3) Award of Bid
a) Award of Contract - Major Street Rehabilitation Improvement - (Project No. PP-07112)
It is recommended that the City Council accept the bid of All American Asphalt in the amount of $857,356.50 as submitted at the bid opening on July 24, 2007, and authorize the Public Works Director/City Engineer to execute an agreement with All American Asphalt of Corona, California for the work to be done.
D-3a.doc
Attachment is available for review at the City Clerk?s Office.
b) Award of Bid for City Parks Picnic Table and Shelter Improvements (Project No. PP-08205)
It is recommended that the City Council accept the bid of Green Giant Landscape in the amount of $233,350 submitted at the bid opening on July 17, 2007 and authorize the Public Works Director/City Engineer and City Clerk to execute the contract.
D-3b.doc
Attachment is available for review at the City Clerk's Office.
c) Award of Bid for Safety Netting at Del Norte Ball Field - (Project No. YP-08603)
It is recommended that the City Council take the following actions:
D-3c.doc
- Transfer $7,000 from PP-08205 for park picnic tables and benches (170.82.8828.7122) to YP-08603 (170.86.8872.7700).
- Transfer $7,000 from PP-08204 (161.82.8827.7700) and $5,000 from PP-07203 (163.82.8732.7700) for miscellaneous park improvements to YP-08603 (170.86.8872.7700).
- Accept the bid of West Coast Netting in the amount of $86,100 as submitted at the bid opening on July 3, 2007 and authorize the Public Works Director/City Engineer and City Clerk to execute the contract to install new safety netting at Del Norte Park's east and west baseball fields.
d) Award of Contract for Transit Marketing to Include West Covina Heights Shopping Center and Big League Dreams as a Destination Point
It is recommended that the City Council approve the following recommendations:
D-3d.doc
- Accept the proposal of Ambient Solutions of West Covina, California, in the amount not to exceed $45,000 for the creation, coordination, production, printing, and delivery of a transit advertisement campaign incorporating West Covina Heights Shopping Center and Big League Dreams as destination points along the Green Route.
- Authorize staff to utilize up to $45,000 from the Proposition A Fund, account 121.51.51xx.xxxx, for transit marketing purposes.
e) Acceptance of Proposal to Provide Temporary Building Inspection Services
It is recommended that the City Council authorize the Public Works Director/City Engineer and City Clerk to execute an agreement with CBI Inspectors to provide the Building Division with the services of one full-time Building Inspector as temporary staff to accommodate increased levels of public and private construction projects.
D-3e.doc
4) Traffic Committee Meeting Minutes - Meeting of July 17, 2007
It is recommended that the City Council take the following actions:
D-4 & Attach1.doc
- Approve the establishment of a marked crosswalk on Badillo Street at David Court with modification to the existing raised median islands, installation of in-roadway lights, and required signage.
- Appropriate $50,000 from Community Development Block Grant fund if approved by Housing Urban Development for immediate installation.
And accept and file the following Traffic Committee Recommendation:
4) Traffic Committee Meeting Minutes - Meeting of July 17, 2007 (accept and file)
I. Request of Roberta Azpeitia, West Covina Resident
To install a Signalized Pedestrian Crossing on Badillo Street at David Court.
Traffic Committee Recommendation:
That pedestrian crosswalks be established on Badillo Street at David Court with modification to the existing raised median islands, installation of in-roadway lights, and required signage.
That R9-3a (No Pedestrian Crossing) and R9-3b (Use Crosswalk) sign be installed in existing median.
5) City Treasurer's Report (receive & file)
Report for the Month of June 2007
D-5 City Staff.doc
D-5 City Treas.xls
D-5 City Detail.xls
D-5 City Bond Detail.xls
CDC Staff Rpt.doc
CDC Treas.xls
CDC Bond Detail.xls
6) Miscellaneous - Communications
a) Land-Mobile Radio Project Design
It is recommended that the City Council:
D-6a.doc
- Approve the Land-Mobile Radio System design as outlined in the Consultant's Report and authorize staff to proceed to bid project equipment and supporting facilities.
- Approve a contract in the amount of $36,000 with Tech/Knowledge, Inc. for service related to the bidding process for the radio system.
Miscellaneous - City Manager's Office
b) Payment of San Gabriel Valley Council of Governments 2007-2008 Dues
It is recommended that the City Council authorize the payment of dues for the San Gabriel Valley Council of Governments in the amount of $30,000 from Transit and Transportation program fee (Prop. A & C) of $30,000 to be paid out of account 121-51-5140-6120.
D-6b.doc
Miscellaneous - Community Development Commission
c) Third Amendment to the Exclusive Negotiating Agreement with Dynamic Business Holdings, Inc. for the Development of a 2.6 Acre Portion of the Civic Center Property
It is recommended that the City Council approve a Third Amendment to the Exclusive Negotiating Agreement with Dynamic Business Holdings, Inc., extending the term of the agreement for a period of one hundred eighty days to allow Dynamic Business Holdings, Inc. time to complete the entitlement process, comply with the California Environmental Quality Act and finalize the terms of a Lease and Development Agreement for City Council consideration.
D-6c.doc
d) First Amendment to the Exclusive Negotiating Agreement Between the City and Main & Main, Inc. for the Purchase and Development of the Proposed Civic Center Restaurant Pads
It is recommended that the City Council approve the First Amendment to Exclusive Negotiating Agreement with Main & Main, Inc. extending the terms of the agreement for a period of one hundred and eighty days for the potential development of two (2) restaurants within the Civic Center site.
D-6d.doc
Miscellaneous - Community Services
e) Proposition A Transportation Funding - Request for Distribution & Service Enhancement Actions
It is recommended that the City Council:
D-6e.doc
- Authorize staff to proceed with service enhancement plans to fund transit law enforcement personnel, procure and install a transit surveillance system, develop and print transit-marketing materials, purchase transit accessories, and purchase ArcGIS software.
- Authorize staff to utilize up to $243,400 from Proposition A funds, account 121.51.51xx.xxxx for transit improvement purposes.
Miscellaneous - Environmental Management
f) BKK Landfill Site Quarterly Status Report
It is recommended that the City Council receive and file this report.
D-6f.doc
Miscellaneous - Fire Department
g) Extension of the 48/96 Work Schedule for the West Covina Firefighters' Association
It is recommended that the City Council authorize the extension of the Fire Department 48/96 work schedule for a second period of twelve (12) months as it relates to the City of West Covina and West Covina Firefighters' Association Memorandum of Understanding.
D-6g.doc
Miscellaneous - Human Resources
h) Revised Salary Range for Limited Services Assistant Cook Classification
It is recommended that the City Council adopt the proposed resolution regarding the revised salary range for the limited services Assistant Cook classification as follows:
D-6h and Reso.doc
RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING RESOLUTION NO. 2001-100 AND 2007-8 RELATING TO THE COMPENSATION OF LIMITED SERVICES POSITIONS, AS AMENDED; AND APPROVING THE REVISED SALARY RANGE FOR THE LIMITED SERVICES ASSISTANT COOK CLASSIFICATION
6) Miscellaneous - Police Department
i) Off-Site Police Records Storage and Retrieval
It is recommended that the City Council approve a continued contract with Recall Total Information Management for Police records archiving and retrieval, for an estimated $30,000 annually.
D-6i.doc
7) AB1234 Conference and Meeting Room
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)
a) Conference and Meeting Report - Sister City Trip
It is recommended that the City Council receive and file the report.
D-7a.doc
b) Conference and Meeting Report - Independent Cities Association
It is recommended that the City Council receive and file the report.
D-7b.doc
ACTION ON CONSENT CALENDAR ITEMS NUMBER D-1 through D-7b:
Motion by __________ 2nd by __________
to waive further reading of the resolutions and adopt,
and approve all items except: ________
ROLL CALL: Herfert, Hernandez, Sanderson, Lane, Touhey
END OF CONSENT CALENDAR
E) PUBLIC HEARINGS
1) PUBLIC HEARING
WEST COVINA CITYWIDE SEWER SERVICE CHARGE
- Verification of publication
- Open hearing
- Staff presentation
- Public testimony
- Close hearing
- Council discussion
- Recommendation: It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. __________ - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, SETTING THE RATE AND AUTHORIZING THE COLLECTION OF THE ANNUAL SEWER SERVICE CHARGE THROUGH THE COUNTY TAX BILL
E-1 and Attach A.doc
E-1 Attach D Reso.doc
Attachments B and C are available for review at the City Clerk's Office.
Motion by ___________ 2nd by ___________
to waive further reading of the resolution and
adopt _____ disapprove _____ hold over _____
F) COMMUNITY DEVELOPMENT COMMISSION
Recess the City Council meeting at ______ p.m. to convene the CDC.
Reconvene the City Council meeting at ______ p.m.
CDC Agenda
G) DEPARTMENTAL MATTERS
CITY MANAGER'S OFFICE
1) Designation of Voting Delegate for League of California Cities Annual Conference
It is recommended that the City Council designate a voting delegate and up to two alternates for the League of California Cities Annual Conference.
G-1.doc
Motion by ________ 2nd by ________
to _______________________________
H) MAYOR'S/COUNCILMEMBERS REPORTS
1) Councilmember Hernandez
Green Linkages: Bicycle Path Connectivity
It is recommended that the City Council receive and file this report.
H-1.doc
Attachments 1-4 are available for review at the City Clerk's Office.
Motion by ________ 2nd by ________
to receive and file.
2) Councilmember Hernandez
Bicycle Route Safety Review and Education
It is recommended that City Council:
H-2.doc
Attachments 1,2 and 3 are available for review at the City Clerk's Office.
- Direct staff to continue to restripe and sign bicycle routes per the California Manual of Uniform Traffic Control Devices.
- Conduct a bicycle safety public education campaign.
Motion by ________ 2nd by ________ to
adopt _____ disapprove _____ hold over _____
3) Councilmember Hernandez
Environmentally Preferable Purchasing Policy
It is recommended that the City Council receive and file this report.
H-3.doc
H-3 Attach1.doc
Motion by ________ 2nd by ________
to receive and file.
4) Councilmember Hernandez
Residential Street Improvement Schedule - Informational
(Project No. SP-07112)
It is recommended that the City Council receive and file this report.
H-4.doc
Motion by ________ 2nd by ________
to receive and file.
5) Councilmember Hernandez
Landscape Maintenance Schedule Report
It is recommended that the City Council receive and file this report.
H-5.doc
H-5 Attach 1, 2,4, and 5.doc
H-5 Attach 3a & 3b.xls
Motion by ________ 2nd by ________
to receive and file.
AB 1234 Conference and Meeting Report
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)
I) COUNCILMEMBERS' REQUEST FOR REPORTS, STUDIES OR INVESTIGATIONS
(Per City of West Covina Standing Rules 4.f - Requests by Councilmembers for reports, studies, or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council.)
1) Councilmember Hernandez
Request from Councilmember Roger Hernandez Seeking the City Council's Consensus to Instruct City Staff to Coordinate a Home Ownership Workshop for West Covina Residents
It is recommended that the City Council direct staff accordingly.
I-1.doc
Motion by____________ 2nd by ______________
to ________________________________________
1) Councilmember Herfert
Request from Councilmember Steve Herfert Requesting the City Council Consider Creating a Public Art Commission
It is recommended that the City Council direct staff accordingly.
I-2.doc
Motion by____________ 2nd by ______________
to ________________________________________
J) COUNCILMEMBER COMMENTS
ADJOURNMENT
Motion by _________ 2nd by _________ to adjourn the meeting at ____ p.m.
TENTATIVE CITY COUNCIL MEETINGS
| Tuesday 8/21/07 |
|
7:00 pm Meeting Cancelled |
| Tuesday 9/4/07 |
|
7:00 pm Regular Meeting |
| Tuesday 9/18/07 |
|
7:00 pm Regular Meeting |
|
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