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|Thursday, February 28, 2008 - Minutes|
Meeting Minutes 2-28-08
SUMMARY OF ACTIONS
SENIOR CITIZENS COMMISSION
MINUTES OF THE SPECIAL MEETING OF
February 28, 2008
I. CALL TO ORDER
Chair Glenn called the regular meeting of the Senior Citizens Commission to order at 3:02 p.m.
II. PLEDGE OF ALLEGIANCE / MOMENT OF SILENT REFLECTION
Commissioner Hughes led the pledge of allegiance, and a moment of silent reflection.
III. ROLL CALL:
Commissioners Present: Glenn, Hughes Perryman, Brown and Taylor (arrived 3:06)
Staff Present: McNeill, Smilowitz, Landesman and Headley
IV. CORRESPONDENCE AND ORAL COMMUNICATION
V. MINUTES FOR APPROVAL
Motion by Hughes, and seconded by Perryman to approve the Minutes of the Regular Senior Citizens Commission Meeting of Thursday, February 28, 2008. Motion carried 4-0. Taylor was not present.
A. West Covina Housing / Loan Programs Presentation (Taylor)
Housing Program Coordinator Barbara Banks gave a presentation on Home Improvement Loan Programs that the City of West Covina Community Development Commission offers to residents, which is funded with a Federal Grant. She stated that the City has been helping residents with this program since 1975. This program is funded with the Community Development Block Grant (CDBG) monies from the Department of Housing and Urban Development. Its aim is to help rehabilitate and maintain the owner-occupied housing stock within the City by making available no-interest deferred payment loans to low income homeowners.
Commissioner Brown asked Coordinator Banks if she would return to do this again by informing seniors just before their lunch one day. Coordinator Banks graciously accepted the offer.
- Council Staff Reports
1-b 3/4 Senior Meals Program
Director McNeill stated that the City Manager and City Council decided to remove the Senior Meals Program from the March 4 Agenda.
Discussion was held on when the present chef would leave and the new chef would come on board. Director McNeill stated that chef Bruce Glaspys last day will be March 28, and staff was hoping to be able to finish the interview process and have someone before that date.
2-a 3/18 Presentation Certificate of Recognition -
Senior Center Cook Bruce Glaspy
Director McNeill stated that a Resolution of Commendation will be presented to Bruce Glaspy during the March 18 City Council meeting, and she invited the Commission to come and show support if they were able.
VIII. NEW BUSINESS
A. UPGRADES TO THE SENIOR CENTER
Manager Smilowitz spoke of the upgrades to the Senior Center stating that the north wing billiards room had renovations done.
IX. OLD BUSINESS
A. Plaque Rocks at the Senior Center
Manager Smilowitz stated that he researched the pricing for the plaque monument rocks and found the cost was prohibitive, ranging from $1,000 to $2,000. That would include the rock, the plaque, bronze engraving, and then installation. Another method the Senior Center has to honor someone is through the Memorial Tree, which costs $100 per leaf.
B. Retirement Party for Bruce Glaspy
Director McNeill stated that she brought up the items of room capacity and additional monies to the City Managers attention, and although it was well received, he was concerned with starting a precedent since the City has no history of hosting an employees retirement party in the past. The City Manager agreed to take the matter up with the City Council through the Weekly Report that staff sends to City Council and await their decision. To date, we have not heard back from all the City Council members, but McNeill stated, we should hear shortly and report back with a review at the March Commission meeting.
C. Removal of Tree at the Senior Center
Manager Smilowitz stated that a tree was removed during the process of adding handicapped parking spaces at the Senior Center, and that tree was replanted along Cortez Street. Smilowitz informed the Commission that although the City has a policy that when one tree is removed, three trees should be planted, this rule does not pertain to parks, and the Senior Center is an extension of Cortez Park.
D. Thank You Card for Donation of Computers
Commissioner Brown questioned when the desk wells that the computers sit on would be filled. Manager Smilowitz stated that Supervisor Iseri was working with Mt. SAC representatives who have already come down to measure the area to create a template to fill in the wells, and at this time we have not heard when this would be completed.
E. Criteria for Memorial Tree
Manager Smilowitz made reference to the Memorial Tree Application form, which was attached to the Commission Packet. Chair Glenn stated that since the Form speaks only about loved ones that passed on, he requested staff to research the Minutes of approximately two years ago to check if the Memorial Tree was originally meant for honoring living loved ones also. Especially since the person who set up the initial donation did it for a fundraiser. Smilowitz stated that staff would research the Minutes.
- City Sponsored Events
3/15 Spring Egg Hunt
Commissioner Hughes stated that the International House of Pancakes in Covina is donating almost all of the food for the Pancake Breakfast at the Spring Egg Hunt again this year.
XI. COMMISSIONERS REPORTS/COMMENTS
- Individual Reports/Comments on Activities
Commissioner Brown requested staff to look into the physical conditioning classes at the Senior Center since there were no classes the day he checked into it. Staff agreed to research why there was not a class instructor.
Commissioner Hughes attended and enjoyed the West Covina Beautiful 85th Birthday Celebration on February 21st, and the Commissions Senior Services Volunteer of the Year recipient, Gene Huber, gave a very nice speech.
Commissioner Taylor also attended the West Covina Beautiful 85th Birthday Celebration on February 21st, and she spoke to the Commissions Volunteer of the Year Gene Huber. In the future she would like to have the Commission meet the winner of the Volunteer Award before the party. Taylor invited Mr. Huber to come to a Commission meeting and briefly speak. She asked staff to formally invite him. Taylor also spoke of a few of the many organizations in which she volunteers, the Historical Society and the Covina Center for the Performing Arts. She handed out brochures and spoke of upcoming plays. Taylor stated that tickets would be half price 15 minutes before the show for senior and students. She also mentioned that the owner is a gourmet chef, and once a month for $25 the owner serves a 5-course gourmet meal prior to the play. This would be in addition to the purchase price. She encouraged everyone to support the new theater.
Chair Glenn attended the West Covina Beautiful 85th Birthday Celebration on February 21st. He found Mr. Huber very informative and entertaining. Glenn also stated that he spoke to Mr. Mike Miller of the Lions Club to encourage him to have his organization send in a nominee for Volunteer of the Year for 2008, and ended with asking Commissioner Hughes to do the same with his membership at the Elks. Commissioner Taylor spoke up and said she would try for a nominee from the Womans Club.
Director McNeill stated that staff was ready to send out the applications for Volunteer of the Year now, however, since the deadline is October 31, it may be too soon. Discussion was held and it was agreed to send the letter out in June with a follow up letter around Labor Day.
Director McNeill stated that she would like to discuss the Brown Act requirements for making a motion. McNeill stated that the Brown Act prohibits the Commission from discussing items that are not on the Agenda, and the only way a Commission can discuss an item and make a motion is if the item is on the Agenda or is considered an emergency. An emergency qualifies if the item cannot wait for the next meeting, at which point the Commission can discuss the issue and make a motion. This rule allows the public to have ample notice to participate in the discussion of posted Agenda items.
Vice Chair Perryman stated he was under the impression that the Chair cannot make a motion, but could ask that a motion be created. Discussion was held and Director McNeill stated that staff would research this rule.
Motion by Brown, and seconded by Taylor to adjourn the meeting at 3:45 p.m. Motion carried 5-0.